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Air Conditioning & Refrigeration Maintenance

Derbyshire Support and Facilities Services Ltd

This public procurement record has 2 releases in its history.

TenderUpdate

28 Oct 2026 at 15:54

UK4 - Tender Notice
Tender

28 Oct 2026 at 15:28

UK4 - Tender Notice
Summary of the contracting process

Derbyshire Support and Facilities Services Limited sought maintenance of the Trust’s air-conditioning and refrigeration equipment. The service covers air-conditioning units, cold rooms, chillers, direct-expansion units and variable refrigerant flow systems, including servicing, technical advice and breakdown support. The buying organisation is based at Chesterfield Royal Hospital, and the service is for Trust premises in England. This is a specialist facilities-maintenance requirement involving refrigeration equipment used across hospital departments, including critical-care areas, theatres and pharmacy production.

The buyer invited offers through an open procedure. The process reached tender, but the procurement is identified as already closed in the retrospective notice information. The enquiry deadline was 29 October 2026 at 23:59 UTC, and the submission deadline was 22 November 2026 at 23:59 UTC. The stated award decision date was 29 November 2026. The contract period is stated as 29 November 2026 to 30 November 2027, with extensions described as two plus two years and a maximum extension date of 30 November 2031; the description also says the contract actually commenced on 1 December 2025. The estimated value is £296,868 excluding VAT (£356,241.60 including VAT). One lot is evaluated 45% on price and 55% on quality.

The requirement suits refrigeration and air-conditioning maintenance contractors, including SMEs, with the technical capability to service the specified equipment and provide technical advice and breakdown response. Relevant hospital experience is important: bidders were asked for an example of a previous hospital contract, or a similar alternative. Suppliers need to show that they can prepare risk assessments and method statements for inspections and repairs, and explain safe working arrangements for access to critical areas such as theatres and pharmacy production. The buyer also sought a clear company structure showing roles and responsibilities, and evidence of how the supplier would address relevant themes in the government’s Social Value Model. Commercial competitiveness matters, as price carries 45% of the evaluation.

How relevant is this notice?

Notice Information

Notice Title

Air Conditioning & Refrigeration Maintenance

Notice Description

PROVISION OF A MAINTENANCE AGREEMENT FOR THE SERVICE OF TRUST AIR CONDITIONING UNITS, COLD ROOMS, CHILLERS, DX UNITS AND VRF. (RETROSPECTIVE NOTICE TO FACIITATE UK07 NOTICE: ALREADY CLOSED)

Lot Information

Lot 1

Options: Will be exercised if contract performance is in line with KPI's and the Trust wishes to continue with the service.

Renewal: 2+2 years (72 month total contract). Contract actually commenced 01/12/2025 Maximum extension date 30/11/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0792ad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/102238-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£296,868 £100K-£500K
Lots Value
£296,868 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 20265 days ago
Submission Deadline
22 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Nov 2026 - 30 Nov 2027 1-2 years
Recurrence
2031-06-02

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derbyshire Support and Facilities Services Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHESTERFIELD
Postcode
S44 5BL
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLF East Midlands (England)
Local Authority
Chesterfield
Electoral Ward
Spire
Westminster Constituency
Chesterfield

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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