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Portesbery School - Supply and Installation of Air Conditioning Units

Portesbery School

This public procurement record has 1 release in its history.

Tender

30 Oct 2026 at 09:45

UK4 - Tender Notice
Summary of the contracting process

Portesbery School is seeking one supplier to supply and install air-conditioning units. The work covers approximately 20 classrooms and a small meeting room at the school’s current site, together with three classrooms and a communal life-skills space in its new Post-16 building. This is building installation work, specifically air-conditioning installation. The delivery location is Portesbery School, Newfoundland Road, Deepcut. The requirement is intended to provide cooling across teaching, meeting and life-skills spaces at both the existing school site and the new Post-16 building.

The school invited offers through a below-threshold open competition. The tender submission deadline was 25 November 2026 at 10:00 UTC, and the deadline for enquiries was 18 November 2026 at 10:00 UTC. The contract period is 1 February to 9 April 2027. The estimated value is £100,000 excluding VAT (£120,000 including VAT). There is one lot. Evaluation gives 60% weight to customer requirements and 40% to price. The school’s stated preference is for installation to be completed as soon as possible, ideally by the end of the Easter 2027 holiday period.

This opportunity suits an air-conditioning contractor able to supply and install units across multiple classrooms and shared school spaces, working at both an existing site and a new Post-16 building. The scale is a school-wide installation spanning approximately two dozen classrooms, a small meeting room and a communal life-skills space. Small and medium-sized businesses are identified as suitable, as are voluntary, community and social enterprises. Bids are assessed primarily on how well they meet the customer’s requirements, with price also carrying significant weight, so suppliers should be prepared to demonstrate a clear fit with the school’s requirements as well as competitive pricing. The buyer requires a single supplier for the full installation.

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Notice Information

Notice Title

Portesbery School - Supply and Installation of Air Conditioning Units

Notice Description

Portesbery School requires one supplier to fulfil the supply and installation of air conditioning units to approximately 20 classrooms plus a small meeting room on the current site, plus three classrooms plus a communal life skills space in the new Post-16 building. The school's preferred outcome is for all installations to be completed as soon as possible and ideally no later than the end of the Easter 2027 holiday period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079445
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/102984-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45331220 - Air-conditioning installation work

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
25 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 9 Apr 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Portesbery School
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DEEPCUT
Postcode
GU16 6TA
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Surrey Heath
Electoral Ward
Mytchett & Deepcut
Westminster Constituency
Surrey Heath

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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