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DDT1350 - Houses of Multiple Occupation Modelling System

Leicester City Council

This public procurement record has 1 release in its history.

Planning

30 Oct 2026 at 16:57

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leicester City Council is exploring a software system or service to help its Housing Standards team identify properties that may be unlicensed Houses in Multiple Occupation (HMOs). The system would analyse a range of data that could indicate a property is being used as an HMO, helping the council move from a mainly reactive approach—typically prompted by reports from residents, police or fire services—to more proactive identification. The procurement is for software and associated services, with the work intended for Leicester. The system must have access controls so only legitimate users can use it, and security controls appropriate to the stated confidentiality, integrity and availability impact levels. The council is seeking to understand the solutions available in the market and their functionality.

The process is at the planning stage and is currently preliminary market engagement, not a formal invitation to tender. Leicester City Council expects suppliers to complete a questionnaire and submit a response by 16 November 2026. It may also invite suppliers that meet essential requirements in the engagement material to give a presentation on their solution and its functionality. The procurement is planned as one lot, with a proposed contract period from 1 April 2027 to 31 March 2029. No procurement procedure or evaluation basis is set out at this stage. The council is gathering market information before defining the future competition; the engagement response date is for this consultation, not a tender bid deadline.

This engagement is most relevant to software providers and specialist services able to identify potential HMOs using property-related data. Suppliers with tools that combine or assess multiple data sources, generate useful indications of possible HMO use, and support housing enforcement teams could help address the council’s aim of finding unlicensed properties proactively. The system also needs role-based or otherwise appropriate access controls, restricting use to legitimate users, alongside security safeguards aligned with confidentiality, integrity and availability impact levels. Suppliers should be prepared to explain their solution’s functionality and demonstrate how it meets the essential requirements in the engagement material. The council may invite suitable suppliers to present; this is a chance to inform its understanding of market solutions ahead of a formal procurement.

How relevant is this notice?

Notice Information

Notice Title

DDT1350 - Houses of Multiple Occupation Modelling System

Notice Description

Currently for a property to be eligible to be a HMO, the landlord of the property needs to have a licence and pay the relevant fees accordingly. However there is an increasingly large number of HMO's that are unlicenced, and the Housing Standards team are responsible for identifying these properties. The work is reactive and usually relies on some intelligence reported either by local residence, or other bodies such as the police or fire department. The service are looking to be much more proactive in identifying properties which could potentially be HMO's, through the use of a tool or service which looks at an array of data which could indicate that a property is indeed a HMO. The service understands that many other councils have started using 3rd party service providers/software for this identification, and are keen to explore the market accordingly with the essential functionality listed below: The system will have appropriate access controls to ensure that it will be accessed only by legitimate users and must have security controls commensurate with the stated confidentiality, integrity and availability impact levels.

Planning Information

Please note this is a Preliminary Market Engagement, it is not a formal invitation to tender. Suppliers must complete the questionnaire and submit their responses by Monday 16th November 2026. To enhance our understanding of the solutions currently available in the market and in addition to the submitted questionnaire, we may invite suitable suppliers who meet the essential requirements identified in the PME document to deliver an overview presentation of their solution and its functionality. To access this opportunity, please follow this link: https://app.panacea-software.com/sourceeastmidlands/eRFX-Suppliers/List.aspx Once you've located the relevant requirement, navigate to the RFX tab to view the details and submit your response.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079508
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103444-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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