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Pre-Construction, Contract Administration and Post Contract Duties in Connection with the the Construction of a New Municipal Cemetery in Brandon, Suffolk

Brandon Town Council

This public procurement record has 1 release in its history.

Tender

02 Nov 2026 at 12:20

Tender Notice
Summary of the contracting process

Brandon Town Council is seeking consultants to prepare the construction tender and provide contract administration and post-completion services for a new municipal cemetery on Manor Road, Brandon, Suffolk. The project involves changing agricultural land to cemetery use, creating vehicle and pedestrian access, and building entrance walls and gates. The consultant’s work covers preparing the works information and specifications, managing contractor tenders and evaluating bids, administering the construction contract, inspecting progress, managing payments and changes, and supporting handover and defect resolution. The work is planned in three phases, from pre-contract preparation through construction to post-completion. Progress beyond the first phase depends on the outcome of a public consultation and the council securing appropriate funding.

The council invited firm-priced tenders through an open procedure. The deadline for clarification questions was 21 November 2026, and tenders had to be received by noon on 14 December 2026. The published process set a tender evaluation date of 21 December 2026 and council approval of the award recommendation for 11 January 2027. The estimated contract value is £28,000, with a stated duration of 120 days. The procurement is divided into a single lot covering all three service phases; variants are not allowed. Evaluation is weighted 60% for quality and 40% for price. Quality scoring considers relevant experience and track record, project understanding and methodology, team qualifications and capacity, and the approach to contract administration and Principal Designer duties. Submissions must be made in writing, by post or in person in a double-sealed envelope.

This opportunity suits professional construction consultants able to support a municipal cemetery project from tender preparation through construction and close-out. Suppliers need relevant project experience, a track record with similar work, and experience administering NEC or JCT contracts. The brief calls for capability as a CDM 2015 Principal Designer, alongside appropriate professional indemnity insurance. The appointed consultant will need to produce a coordinated tender package, assess contractor prices and technical submissions, and advise the council on its recommendation. During construction, the role requires capacity for regular site inspections, progress meetings, health and safety review, change and time management, valuations, payment notices and completion certification. Post-completion duties include defects inspection, final account negotiation, retention release and final certification. Named staff and their qualifications must be included in the tender; quality carries more weight than price.

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Notice Information

Notice Title

Pre-Construction, Contract Administration and Post Contract Duties in Connection with the the Construction of a New Municipal Cemetery in Brandon, Suffolk

Notice Description

Project Background Brandon Town Council invites firm priced tenders from suitably qualified and experienced consultants to provide tender preparation, contract administration and associated professional services for the development of a new municipal cemetery. West Suffolk County Council Planning Application Reference: DC/25/1445/FUL. Site: Cemetery, Manor Road, Brandon, Suffolk. Development includes change of use from agricultural land to a new municipal cemetery, creation of vehicular and pedestrian access arrangements, and construction of entrance walls and gates. Progression beyond Phase 1 will be subject to the outcome of a public consultation process and the Council securing appropriate funding.

Lot Information

Lot 1

Phase 1 - Pre-Contract Services (RIBA Stage 4) Compile the tender pack to include: * Form of Contract Selection NEC or JCT * Works Information/Scope/ Employer's Requirements * Pre-Construction Information under CDM 2015 Regulations * Preliminaries * Schedule of Works to include pricing schedule templates * NBS Specification for the works * Architectural and Structural Engineering Drawing Registers * Conduct pre-tender site meetings with contractors * Manage Clarifications process * Conduct a full tender price evaluation and technical checks and make a recommendation to the Buyer Phase 2 - Contract Administration Services (RIBA Stage 5) * Prepare contracts for signing * Evaluate the Contractors Construction Phase Health and Safety Plan and advise the Buyer accordingly * Ensure the Principal Designer and Principle Contractor Duties are correctly allocated and that the Health and Safety Executive are formally notified via an F10 Form * Arrange and attend pre start and monthly progress meetings * Conduct fortnightly site inspections and provide photographic evidence * Manage Change Control, Variations and Time Management * Conduct monthly valuations and issue Payment Notices and Pay Less Notices in accordance with statutory time frames and issue all certificates to Practical Completion. * Manage the handover of the Construction Health and Safety File and all Building Regulations Certification prior to practical Completion Phase 3 - Post-Completion Services (RIBA Stage 6) * Provide Post Completion Support * Inspect the site for defects prior to the defects liability period * Negotiate the final account and release all retentions * Issue all final certification Consultant Requirements Relevant experience, NEC or JCT contract administration experience, CDM 2015 Principal Designer capability and appropriate professional indemnity insurance. Additional information: Electronic Tenders cannot be accepted IAW our financial regulations

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079578
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103686-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45215400 - Cemetery works

Notice Value(s)

Tender Value
£28,000 Under £100K
Lots Value
£28,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
14 Dec 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Brandon Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRANDON 1
Postcode
IP27 0AA
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
West Suffolk
Electoral Ward
Brandon Central
Westminster Constituency
West Suffolk

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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