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The Royal Parks Half Marathon Event Service Provider

The Royal Parks Ltd

This public procurement record has 1 release in its history.

Tender

02 Nov 2026 at 17:25

UK4 - Tender Notice
Summary of the contracting process

The Royal Parks Limited is seeking an event service provider to plan, design, produce and operationally deliver the Royal Parks Half Marathon. The supplier will work in partnership with the organisation to deliver the event in line with its vision, objectives and agreement requirements. This is a major mass-participation event service (CPV 79952000). The event normally takes place in October. Delivery is in the United Kingdom; the notice identifies London in describing the opportunity. The service covers the full event lifecycle, from planning and design through production and on-the-ground operations, rather than a single standalone event task. The detailed service requirements are set out in the event service provider specification, available through the buyer’s e-sourcing portal.

The buyer invited offers through a competitive flexible procedure, with a participation stage to assess suppliers against conditions of participation and shortlist those who pass, followed by a tender stage for shortlisted suppliers. The process reached tender. Expressions of interest were due by 30 November 2026 at 12:00, and the deadline for enquiries was 16 November 2026 at 12:00. The contract is scheduled to run from 31 July 2027 to 31 January 2032, with possible extension to 31 January 2034. Its gross estimated value is £18 million. There is one lot, and the evaluation gives quality a 70% weighting and price 30%. The expected initial term covers the events in October 2028 to 2032; an extension may require delivery of the 2033 and 2034 events.

This opportunity suits event companies with the capability and capacity to deliver a major mass-participation sporting event, combining strategic planning and event design with production and live operational delivery. Suppliers will need to work collaboratively with The Royal Parks and coordinate the full range of services needed to deliver the half marathon against the buyer’s event vision, objectives and contractual requirements. The multi-year programme makes it relevant to providers able to maintain delivery across successive annual events and, if the term is extended, continue through the later event years. Small and medium-sized businesses are explicitly considered suitable to bid, so the scale of the requirement does not rule out an SME with the necessary event-management capability and delivery capacity. Quality carries greater evaluation weight than price.

How relevant is this notice?

Notice Information

Notice Title

The Royal Parks Half Marathon Event Service Provider

Notice Description

TRP is seeking to procure a Contract for appointment of an Event Service Provider to deliver the Royal Parks Half Marathon Event . The Services are light touch services, and as such the Contract is a light touch contract for the purpose of the Act. The Event Service Provider shall have the capability to deliver a major mass-participation event and work in partnership with TRP to deliver the Event. The RPHM Event normally takes place on the second Sunday of October. The Event Service Provider shall deliver the Services, including the planning, design, production and operational delivery of the RPHM Event, working collaboratively with TRP to achieve the Event Vision, Event Objectives and the requirements of the Agreement. Further details of TRP's requirements for the Services can be found in the Event Service Provider Specification on the Delta Portal (Access Code: WMMESZS6QF). To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WMMESZS6QF For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./WMMESZS6QF To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WMMESZS6QF

Lot Information

Lot 1

Renewal: The initial Term is expected to cover the RPHM Events taking place in October 2028, 2029, 2030, 2031 and 2032. Subject to TRP extending the Term, the Event Service Provider may also be required to deliver the RPHM Events taking place in 2033 and 2034.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0795fe
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103930-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£18,000,000 £10M-£100M
Lots Value
£18,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2027 - 31 Jan 2032 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Royal Parks Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 2UH
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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