Award

Maintenance of Varian Radiotherapy Equipment

NHS WALES SHARED SERVICES PARTNERSHIP

This public procurement record has 1 release in its history.

Award

19 Jun 2024 at 00:00

Summary of the contracting process

The NHS Wales Shared Services Partnership has awarded a contract for the maintenance of Varian Radiotherapy Equipment to VMS UK Ltd. The procurement method used was a limited award procedure without prior publication of a call for competition. This opportunity falls within the Health industry category and is located in Cardiff, UK. The contract has a value of £1,369,836.00 and was signed on 21st November 2018.

This tender presents an opportunity for businesses specializing in equipment maintenance services within the Health sector to engage in contracts with public authorities. As this contract has already been awarded, businesses can consider similar future opportunities within the NHS Wales Shared Services Partnership. The specialised nature of this tender requires expertise in maintaining Varian radiotherapy equipment, making it suitable for suppliers with relevant experience and capabilities in this specific industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Maintenance of Varian Radiotherapy Equipment

Notice Description

Equipment maintenance contract renewal for the 4 Varian radiotherapy Linac machines (La2, La4, La5 & La6) currently operational at Velindre Cancer Centre. Software maintenance contract renewal for Varian Aria Oncology Information System and associated modules.

Lot Information

Lot 1

Equipment maintenance contract renewal for the 4 Varian radiotherapy Linac machines (La2, La4, La5 & La6) currently operational at Velindre Cancer Centre. Software maintenance contract renewal for Varian Aria Oncology Information System and associated modules.

Procurement Information

Due to the specialist nature of this equipment, it can only be maintained by the Original Equipment Manufacturer (OEM) The Trust are therefore seeking to award this contract to Varian who are the OEM.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-087499
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=087499
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50421000 - Repair and maintenance services of medical equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,369,836 £1M-£10M

Notice Dates

Publication Date
19 Jun 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP
Contact Name
Shannon Mason
Contact Email
shannon.mason@wales.nhs.uk
Contact Phone
+44 1443848585

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

VMS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUN481637
    Maintenance of Varian Radiotherapy Equipment - Equipment maintenance contract renewal for the 4 Varian radiotherapy Linac machines (La2, La4, La5 & La6) currently operational at Velindre Cancer Centre. Software maintenance contract renewal for Varian Aria Oncology Information System and associated modules.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-087499-2024-06-19T00:00:00Z",
    "date": "2024-06-19T00:00:00Z",
    "ocid": "ocds-kuma6s-087499",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-26",
            "name": "NHS Wales Shared Services Partnership",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF15 7QZ"
            },
            "contactPoint": {
                "name": "Shannon Mason",
                "email": "shannon.mason@wales.nhs.uk",
                "telephone": "+44 1443848585"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.procurement.wales.nhs.uk"
            }
        },
        {
            "id": "org-27",
            "name": "VMS UK Ltd.",
            "identifier": {
                "legalName": "VMS UK Ltd."
            },
            "address": {
                "streetAddress": "Gatwick Road",
                "locality": "Crawley",
                "region": "UK",
                "postalCode": "RH10 9RG"
            },
            "contactPoint": {
                "telephone": "+44 1293601272"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "name": "NHS Wales Shared Services Partnership",
        "id": "org-26"
    },
    "tender": {
        "id": "ocds-kuma6s-087499-tender-142366-VEL-OJEU-40339",
        "title": "Maintenance of Varian Radiotherapy Equipment",
        "description": "Equipment maintenance contract renewal for the 4 Varian radiotherapy Linac machines (La2, La4, La5 & La6) currently operational at Velindre Cancer Centre. Software maintenance contract renewal for Varian Aria Oncology Information System and associated modules.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50421000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cardiff"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "Due to the specialist nature of this equipment, it can only be maintained by the Original Equipment Manufacturer (OEM) The Trust are therefore seeking to award this contract to Varian who are the OEM.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JUN481637",
                "documentType": "awardNotice",
                "title": "Maintenance of Varian Radiotherapy Equipment",
                "description": "Equipment maintenance contract renewal for the 4 Varian radiotherapy Linac machines (La2, La4, La5 & La6) currently operational at Velindre Cancer Centre. Software maintenance contract renewal for Varian Aria Oncology Information System and associated modules.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUN481637",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Equipment maintenance contract renewal for the 4 Varian radiotherapy Linac machines (La2, La4, La5 & La6) currently operational at Velindre Cancer Centre. Software maintenance contract renewal for Varian Aria Oncology Information System and associated modules.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                },
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "50421000",
            "scheme": "CPV"
        },
        "reviewDetails": "NHS Wales Shared Services Partnership on behalf of Velindre NHS Trust will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments) Regulations 2015.",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-087499-award-142366-14",
            "suppliers": [
                {
                    "id": "org-27",
                    "name": "VMS UK Ltd."
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-087499-award-142366-14",
            "awardID": "ocds-kuma6s-087499-award-142366-14",
            "status": "active",
            "value": {
                "amount": 1369836,
                "currency": "GBP"
            },
            "dateSigned": "2018-11-21T00:00:00Z"
        }
    ],
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 233-533238"
        }
    ],
    "description": "(WA Ref:142366)",
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-087499-bidsstatistic-142366-58",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-087499-bidsstatistic-142366-59",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-087499-bidsstatistic-142366-60",
                "measure": "foreignBidsFromEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-087499-bidsstatistic-142366-61",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-087499-bidsstatistic-142366-62",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-087499"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice"
}