Award

Reactive Maintenance Contractor Framework

DENBIGHSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

15 Dec 2022 at 00:00

Tender

10 Jan 2022 at 00:00

Summary of the contracting process

The Denbighshire County Council has awarded a contract for the Reactive Maintenance Contractor Framework to multiple suppliers. The framework includes six lots for various maintenance works across different regions in Denbighshire. The agreement is aimed at day-to-day reactive and general minor building and electrical services maintenance works for non-domestic public buildings in Denbighshire. The duration of the framework agreement is initially set for 2 years, with the possibility of extension up to 4 years based on satisfactory performance.

This procurement process by Denbighshire County Council presents opportunities for businesses specialising in building maintenance, electrical services, and mechanical maintenance. Small and medium-sized enterprises (SMEs) are well-suited to compete for the framework as suppliers. The contract provides opportunities for business growth in the North and South Denbighshire regions, offering a chance to secure work on over 190 public building sites. The Council is committed to delivering Community Benefits through the contract, focusing on social and environmental considerations to support economic and social objectives.

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Notice Title

Reactive Maintenance Contractor Framework

Notice Description

This provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council's non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites. The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades. The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots : Lot 1 - Reactive & associated general building works for North Denbighshire. Lot 2 - Reactive & associated general building works for South Denbighshire Lot 3 - Reactive & general minor electrical services maintenance works for North Denbighshire. Lot 4 - Reactive & general minor electrical services maintenance works for South Denbighshire. Lot 5 - Reactive & general minor mechanical maintenance works for North Denbighshire. Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire. The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.

Lot Information

Reactive & general minor mechanical maintenance works for North Denbighshire.

Reactive & general minor mechanical maintenance works for North Denbighshire.. It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots

Renewal: Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.

Reactive & general minor mechanical maintenance works for South Denbighshire

Reactive & general minor mechanical maintenance works for South Denbighshire. It is anticipated that there will be a maximum of five (5) contractors awarded to each of the Lots

Renewal: Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance

Reactive & general minor electrical services maintenance works for North Denbighshire.

Reactive & general minor electrical services maintenance works for North Denbighshire.. It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots

Renewal: Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.

Reactive & general minor electrical services maintenance works for South Denbighshire

Reactive & general minor electrical services maintenance works for South Denbighshire. It is anticipataed that there will be a maximum of five (5) contractors awarded to each of the Lots

Renewal: Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.

Reactive & associated general building works for North Denbighshire.

Reactive & associated general building works for North Denbighshire.. It is anticipated that there will be a maximum of five (5) contractors per Lot.

Renewal: Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.

Reactive & associated general building works for South Denbighshire.

Reactive & associated general building works for South Denbighshire.. It is anticipated that there will be a maximum of five (5) contractors per Lot.

Renewal: Option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-111425
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=111425
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services


CPV Codes

45000000 - Construction work

50700000 - Repair and maintenance services of building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,985,000 £1M-£10M

Notice Dates

Publication Date
15 Dec 20223 years ago
Submission Deadline
21 Feb 2022Expired
Future Notice Date
Not specified
Award Date
5 Aug 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DENBIGHSHIRE COUNTY COUNCIL
Contact Name
Mark Cassidy
Contact Email
mark.cassidy@denbighshire.gov.uk
Contact Phone
+44 1824706808

Buyer Location

Locality
DENBIGH
Postcode
LL16 3RJ
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL13 Conwy and Denbighshire

Local Authority
Denbighshire
Electoral Ward
Denbigh Caledfryn Henllan
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
15
Supplier Names

B&W BUILDERS & DECORATORS

D A HUGHES ELECTRICAL

DHM CONSTRUCTION

DON HUGHES ELECTRICAL

EG MORRIS ELECTRICAL

G PARRY HOME IMPROVEMENTS

GGS HEATING SERVICES

JLE PLUMBING

JRS MECHANICAL SERVICES

K M CONSTRUCTION (N.W.

MEL OWEN ELECTRICAL

NIXON PLUMBING AND HEATING

PARKCITY MULTITRADE

PEN Y BRYN JOINERY

TOM JAMES CONSTRUCTION SERVICES

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN384628
    Reactive Maintenance Contractor Framework - This provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council's non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites. The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades. The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots : Lot 1 - Reactive & associated general building works for North Denbighshire. Lot 2 - Reactive & associated general building works for South Denbighshire Lot 3 - Reactive & general minor electrical services maintenance works for North Denbighshire. Lot 4 - Reactive & general minor electrical services maintenance works for South Denbighshire. Lot 5 - Reactive & general minor mechanical maintenance works for North Denbighshire. Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire. The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC421684
    Reactive Maintenance Contractor Framework - This provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council's non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites. The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades. The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots : Lot 1 - Reactive & associated general building works for North Denbighshire. Lot 2 - Reactive & associated general building works for South Denbighshire Lot 3 - Reactive & general minor electrical services maintenance works for North Denbighshire. Lot 4 - Reactive & general minor electrical services maintenance works for South Denbighshire. Lot 5 - Reactive & general minor mechanical maintenance works for North Denbighshire. Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire. The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.

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            "startDate": "2022-02-21T12:00:00Z"
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        "documents": [
            {
                "id": "JAN384628",
                "documentType": "contractNotice",
                "title": "Reactive Maintenance Contractor Framework",
                "description": "This provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council's non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites. The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades. The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots : Lot 1 - Reactive & associated general building works for North Denbighshire. Lot 2 - Reactive & associated general building works for South Denbighshire Lot 3 - Reactive & general minor electrical services maintenance works for North Denbighshire. Lot 4 - Reactive & general minor electrical services maintenance works for South Denbighshire. Lot 5 - Reactive & general minor mechanical maintenance works for North Denbighshire. Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire. The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN384628",
                "format": "text/html"
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                "id": "DEC421684",
                "documentType": "awardNotice",
                "title": "Reactive Maintenance Contractor Framework",
                "description": "This provision is for a framework agreement for day to day reactive and associated general minor building and electrical services maintenance works to be provided at the Council's non-domestic public buildings. The Council has a public buildings property estate, all located within the geographical boundaries of Denbighshire, currently comprising operational buildings, including schools, and further miscellaneous non-operational buildings for which it has a mixed selection of premises management responsibilities. This public building estate comprises schools, leisure centres, libraries, offices, depots, public toilets, care homes, day centres, industrial units, theatres, tourism buildings and a selection of other miscellaneous properties, all located on over 190 sites. The maintenance department wishes to engage a suitably qualified and competent Contractor(s) to supply all labour, materials and plant. The contractor (s) should to be able to satisfactorily undertake the execution of all building, electrical services maintenance and associated general minor repair work in all trades. The requirement will be to establish a Framework Agreement for the following Reactive Maintenance works. The agreement will divided into six (6) lots : Lot 1 - Reactive & associated general building works for North Denbighshire. Lot 2 - Reactive & associated general building works for South Denbighshire Lot 3 - Reactive & general minor electrical services maintenance works for North Denbighshire. Lot 4 - Reactive & general minor electrical services maintenance works for South Denbighshire. Lot 5 - Reactive & general minor mechanical maintenance works for North Denbighshire. Lot 6 - Reactive & general minor mechanical maintenance works for South Denbighshire. The expected duration of the framework agreement will be 2 years with the option to extend for a further 2 years in 1 year extensions subject to satisfactory performance.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC421684",
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        "submissionTerms": {
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        },
        "techniques": {
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        },
        "classification": {
            "id": "45000000",
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    },
    "language": "EN",
    "description": "Instructions to register on Proactis portal: 1. Log in to PROACTIS at https://supplierlive.proactisp2p.com 2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3 3. Click the \"Sign Up\" button at the bottom of the window 4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address. 5. Please make a note of the Organisation ID and User Name, then click \"Register\" 6. You will receive an email asking you to \"Click here to activate your account\". This takes you to Enter Organisation Details. 7. Please enter the information requested, click the \">\" on the screen and follow the instructions ensuring that you enter all applicable details. 8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest. 9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish) 10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above) 11. Accept the Terms and Conditions and then click \">\". This takes you to the Welcome window. 12. In the Finish screen please enter a new password and note all your Login details for future reference. 13. Now click \"Complete Registration\" and you will enter the Supplier Network page. 14. On the centre of the screen click \"Opportunities\". This will take you to the list of current opportunities available to you. 15. Click the \">\" that relates to this notice, this will take you into the PQQ or Tender Request and click \"Register Interest\". Note there may be several opportunities that appear on this screen, please ensure that you select the correct one. 16. In the \"Your Opportunities\" screen please note the closing time and date for completion of the relevant project. Please review the \"Items\" tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document. 17. You can now either create your response\", or \"Decline\" this opportunity. (WA Ref:123923)",
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                "measure": "foreignBidsFromNonEU",
                "value": 10,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-111425-bidsstatistic-123923-105",
                "measure": "electronicBids",
                "value": 10,
                "relatedLot": "1"
            }
        ]
    }
}