Student Award System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-115589-2023-01-04T00:00:00Z",
    "date": "2023-01-04T00:00:00Z",
    "ocid": "ocds-kuma6s-115589",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-7",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "2nd Floor, Woodland House, Maes y Coed Road",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF14 4TT"
            },
            "contactPoint": {
                "email": "leanne.miles@wales.nhs.uk",
                "telephone": "+44 2921836454"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-20",
            "name": "Kainos Software Limited",
            "identifier": {
                "legalName": "Kainos Software Limited"
            },
            "address": {
                "streetAddress": "4-6 Upper Crescent",
                "locality": "Belfast",
                "region": "UKN06",
                "postalCode": "BT71NT"
            },
            "contactPoint": {
                "telephone": "+44 289057110"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-22",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "4th Floor, Companies House, Crown Way",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF14 3UB"
            },
            "contactPoint": {
                "email": "NWSSPProcurement.MedicalTeam@wales.nhs.uk",
                "telephone": "+44 2920903700"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-120",
            "name": "Kainos Software Limited",
            "identifier": {
                "legalName": "Kainos Software Limited"
            },
            "address": {
                "streetAddress": "4-6 Upper Crescent",
                "locality": "Belfast",
                "region": "UKN06",
                "postalCode": "BT71NT"
            },
            "contactPoint": {
                "telephone": "+44 289057110"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-17",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
        "id": "org-22"
    },
    "tender": {
        "id": "ocds-kuma6s-115589-tender-127849-AW049",
        "title": "Student Award System",
        "description": "The purpose of the Student Awards System is to manage the processing of student bursary applications. The Student Awards Service Team process circa 9,600 student applications a year and receive circa 12,000 phones call a year.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "Due to unforeseen circumstances the existing procurement route for the provision of this service has become unavailable at short notice. It is critical that the service is maintained to provide uninterrupted service. The agreement to supply the current software package is therefore to be extended for 12 months. This will allow further work to be carried out on the development of additional functional requirements to meet all stakeholder requirements and adhere to Welsh Government guidance policies within the contract period. A competitive tender exercise will be undertaken before the expiry of this agreement in March 2023 which will also reflect the development of the additional functional requirements required to be undertaken.",
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "DEC381312",
                "documentType": "awardNotice",
                "title": "Student Award System",
                "description": "The purpose of the Student Awards System is to manage the processing of student bursary applications. The Student Awards Service Team process circa 9,600 student applications a year and receive circa 12,000 phones call a year.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC381312",
                "format": "text/html"
            },
            {
                "id": "JAN423032",
                "documentType": "awardNotice",
                "title": "Student Award System",
                "description": "The purpose of the Student Awards System is to manage the processing of student bursary applications. The Student Awards Service Team process circa 9,600 student applications a year and receive circa 12,000 phones call a year.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN423032",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The purpose of the Student Awards System is to manage the processing of student bursary applications. The Student Awards Service Team process circa 9,600 student applications a year and receive circa 12,000 phones call a year. The project scope will focus on the Students Awards Service and Student Streamlining Service within the Employment Services Division of NWSSP and will engage with key stakeholders such as Students, Higher Education Institutes and Commissioning body Health Education and Improvement Wales (HEIW). The overall project scope is to provide a procured framework for Shared Services to draw down a Student Bursary Application solution to support the management of bursary applications and contribute to improving the bursary application experience for Healthcare Students. In addition to that, the solution is required to support a number of additional service efficiencies that have been identified and present timely opportunities to align with other key initiatives such as Student Streamlining. The solution will also be required to support the delivery of our entire services for Healthcare Students and stakeholders in both Welsh & English throughout each stage of the solution. DELIVERABLES The key deliverables for the Student Awards Bursary System will be bilingual & based on the following: 1. Implement, test & go live achieved before 31st March 2023 - Bursary solution. 2. Implement, test & go live Student Streamlining module - Autumn 2023. Interface will be required for this module. 3. Receive online student applications. 4. Request evidence to support the student application. 5. Enable assessment of the application and evidence by the service. 6. Adhere to Information Governance policies and procedures where applicable and maintains confidentiality. 7. Communicate application outcomes to students. 8. Provide knowledge management to students via solution. 9. The solution must be able to function in Welsh and English for students and operational stakeholders applying the same functionality principles at each stage of the solution and comply with Welsh Language Measure Act 2011 & Welsh Language Standards 2018. 10. Ability to monitor progress & performance through stages of student bursary pathway. 11. Digital dashboard that is interoperable for key end user & stakeholder. i. Student dashboard ii. Team dashboard iii. Manager dashboard iv. Stakeholder view 12. Suite of standard & customisable reporting based on business rules highlighting for example performance delays / bottlenecks within pathway with an ability to directly link with non-compliance records (drill down).This function would be available to the administrator licence. 13. Ability to interface with other NHS organisational systems (details of systems below). 14. Document management functionality & sharing across stakeholder group. 15. The solution must be the source of all communication and multi - faceted in respect of managing notifications, email, intelligent FAQ system. 16. Functionality to sign up to terms & conditions to an identifiable category of students. This function will also need to support multiple versions of the terms and conditions. 17. Push workload. For example re-assigning workload. 18. Solution must maximise use of technology to validate evidence. 19. Chatbot technology with AI. 20. Cloud based solution. 21. Compatible with Microsoft 365.",
                "status": "complete",
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "48000000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-115589-award-115589-11",
            "suppliers": [
                {
                    "id": "org-20",
                    "name": "Kainos Software Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        },
        {
            "id": "ocds-kuma6s-115589-award-127849-138",
            "suppliers": [
                {
                    "id": "org-120",
                    "name": "Kainos Software Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-115589-award-115589-11",
            "awardID": "ocds-kuma6s-115589-award-115589-11",
            "status": "active",
            "value": {
                "amount": 57250,
                "currency": "GBP"
            },
            "dateSigned": "2021-09-29T00:00:00Z"
        },
        {
            "id": "ocds-kuma6s-115589-award-127849-138",
            "awardID": "ocds-kuma6s-115589-award-127849-138",
            "status": "active",
            "value": {
                "amount": 57250,
                "currency": "GBP"
            },
            "dateSigned": "2021-09-29T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(WA Ref:127849)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-115589"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2021/S 000-030086"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-115589-bidsstatistic-127849-616",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115589-bidsstatistic-127849-617",
                "measure": "smeBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115589-bidsstatistic-127849-618",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115589-bidsstatistic-127849-619",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115589-bidsstatistic-127849-620",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}