Award

Digitisation A0 Studio Camera System

THE NATIONAL LIBRARY OF WALES

This public procurement record has 2 releases in its history.

Award

06 Jan 2022 at 00:00

OJEU - F3 - Contract Award Notice
Tender

05 Nov 2021 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The National Library of Wales is conducting a procurement process for the "Digitisation A0 Studio Camera System" aimed at upgrading its existing photographic studio equipment. The procurement is categorised under goods and follows an open tender procedure. The primary delivery location is the National Library of Wales in Aberystwyth, Ceredigion, with a contract value of £57,450. The tender process has reached the award stage, which was completed on 17 December 2021. Responses were accepted in both Welsh and English, with the procurement documents available online.

This tender presents a significant opportunity for businesses, particularly those specialising in photographic and scanning technologies, to expand their market reach by supplying high-resolution camera systems. Small and medium-sized enterprises (SMEs) are well-positioned to compete, given the tender's focus on innovative solutions that enhance digitisation efforts for library materials. Companies that can offer a robust technical proposal and demonstrate value for money will be most suitable for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Digitisation A0 Studio Camera System

Notice Description

The National Library of Wales is seeking to replace its existing equipment in its photographic studio with a single shot camera-based system(s) capable of resolving 300ppi at A0.

Lot Information

Lot 1

NLW is seeking to procure from a single supplier an A0 scanning solution with book cradle and glass plate to support the digitisation of library material for readers, researchers and commercial customers.

Options: An option for a second identical system. Note: at this point the tender is for a single unit.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-115606
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115606
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

CPV Codes

38651000 - Cameras

38651200 - Camera bodies

38651600 - Digital cameras

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£57,450 Under £100K

Notice Dates

Publication Date
6 Jan 20224 years ago
Submission Deadline
6 Dec 2021Expired
Future Notice Date
Not specified
Award Date
17 Dec 20214 years ago
Contract Period
21 Dec 2021 - 28 Feb 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL LIBRARY OF WALES
Contact Name
Not specified
Contact Email
kathleen.miles-evans@llgc.org.uk
Contact Phone
+44 1970632800

Buyer Location

Locality
CEREDIGION
Postcode
SY23 3BU
Post Town
Shrewsbury
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL1 West Wales and The Valleys
Local Authority
Ceredigion
Electoral Ward
Aberystwyth Morfa a Glais
Westminster Constituency
Ceredigion Preseli

Supplier Information

Number of Suppliers
1
Supplier Name

J & J NEGUS LTD T/A GENUS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-115606-2022-01-06T00:00:00Z",
    "date": "2022-01-06T00:00:00Z",
    "ocid": "ocds-kuma6s-115606",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-45",
            "name": "The National Library of Wales",
            "identifier": {
                "legalName": "The National Library of Wales"
            },
            "address": {
                "streetAddress": "Penglais, Aberystwyth",
                "locality": "Ceredigion",
                "region": "UKL1",
                "postalCode": "SY23 3BU"
            },
            "contactPoint": {
                "email": "kathleen.miles-evans@llgc.org.uk",
                "telephone": "+44 1970632800",
                "faxNumber": "+44 1970615709",
                "url": "https://www.sell2wales.gov.wales"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "description": "Welsh Government Sponsered Body",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "description": "National Library and Archive",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.llgc.org.uk"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-179",
            "name": "The National Library of Wales",
            "identifier": {
                "legalName": "The National Library of Wales"
            },
            "address": {
                "streetAddress": "Penglais, Aberystwyth",
                "locality": "Ceredigion",
                "region": "UKL1",
                "postalCode": "SY23 3BU"
            },
            "contactPoint": {
                "email": "kathleen.miles-evans@llgc.org.uk",
                "telephone": "+44 1970632800",
                "faxNumber": "+44 1970615709"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "description": "Welsh Government Sponsered Body",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "description": "National Library and Archive",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.llgc.org.uk"
            }
        },
        {
            "id": "org-180",
            "name": "J & J Negus Ltd t/a GENUS",
            "identifier": {
                "legalName": "J & J Negus Ltd t/a GENUS"
            },
            "address": {
                "streetAddress": "The Genus Building, Hammond Close",
                "locality": "Nuneaton",
                "region": "UKG13",
                "postalCode": "CV116RY"
            },
            "contactPoint": {
                "telephone": "+44 7730666828"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The National Library of Wales",
        "id": "org-179"
    },
    "tender": {
        "id": "ocds-kuma6s-115606-tender-117276",
        "title": "Digitisation A0 Studio Camera System",
        "description": "The National Library of Wales is seeking to replace its existing equipment in its photographic studio with a single shot camera-based system(s) capable of resolving 300ppi at A0.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "38651200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "38651600",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "National Library of Wales, Aberystwyth"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL1"
                    },
                    {
                        "region": "UKL1"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 80000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.sell2wales.gov.wales",
        "tenderPeriod": {
            "endDate": "2021-12-06T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2021-12-06T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV378773",
                "documentType": "contractNotice",
                "title": "Digitisation A0 Studio Camera System",
                "description": "The National Library of Wales is seeking to replace its existing equipment in its photographic studio with a single shot camera-based system(s) capable of resolving 300ppi at A0.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV378773",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "ocds-kuma6s-115606-document-115606-NOV378773-1",
                "title": "ITT for Digitisation A0 Studio Camera System",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV378773&idx=1",
                "datePublished": "2021-11-05T15:59:14Z",
                "dateModified": "2021-11-10T12:15:22Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-115606-document-115606-NOV378773-2",
                "title": "NLW Terms and Conditions",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV378773&idx=2",
                "datePublished": "2021-11-05T15:59:14Z",
                "dateModified": "2021-11-05T15:59:14Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-115606-document-115606-NOV378773-3",
                "title": "NLW Terms and Conditions CYMRAEG",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV378773&idx=3",
                "datePublished": "2021-11-05T15:59:14Z",
                "dateModified": "2021-11-05T15:59:14Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-115606-document-115606-NOV378773-4",
                "title": "G1 - Code of conduct for contractors",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV378773&idx=4",
                "datePublished": "2021-11-05T15:59:14Z",
                "dateModified": "2021-11-05T15:59:14Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-115606-document-115606-NOV378773-5",
                "title": "G2 - Contractor Handbook - Cymraeg",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV378773&idx=5",
                "datePublished": "2021-11-05T15:59:14Z",
                "dateModified": "2021-11-05T15:59:14Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-115606-document-115606-NOV378773-6",
                "title": "G3 - Contractor Handbook- English",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV378773&idx=6",
                "datePublished": "2021-11-05T15:59:14Z",
                "dateModified": "2021-11-05T15:59:14Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-115606-document-115606-NOV378773-7",
                "title": "ITT for Digitisation A0 Studio Camera System revised version 1.1",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV378773&idx=7",
                "datePublished": "2021-11-10T12:15:22Z",
                "dateModified": "2021-11-10T12:15:22Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN384283",
                "documentType": "awardNotice",
                "title": "Digitisation A0 Studio Camera System",
                "description": "The National Library of Wales is seeking to replace its existing equipment in its photographic studio with a single shot camera-based system(s) capable of resolving 300ppi at A0.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN384283",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "NLW is seeking to procure from a single supplier an A0 scanning solution with book cradle and glass plate to support the digitisation of library material for readers, researchers and commercial customers.",
                "status": "complete",
                "options": {
                    "description": "An option for a second identical system. Note: at this point the tender is for a single unit."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "startDate": "2021-12-21T00:00:00Z",
                    "endDate": "2022-02-28T00:00:00Z"
                },
                "hasRenewal": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2021-12-06T12:00:00Z",
            "address": {
                "streetAddress": "National Library of Wales"
            },
            "description": "The Evaluation Panel will open the tenders after the deadline for receipt of tenders has been reached. The Commercial Submissions will not be opened until the Technical Submissions have been opened and the scores agreed by the Assessment Panel."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "endDate": "2022-02-04T00:00:00Z"
            }
        },
        "classification": {
            "id": "38651000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Responses can be received in either Welsh or English / Gellir derbyn ymatebion yn Gymraeg neu yn Saesneg. NLW Terms and Conditions will apply / Mae Telerau ac Amodau LLGC yn berthnasol. (WA Ref:117276)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-115606"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-115606-award-117276-137",
            "suppliers": [
                {
                    "id": "org-180",
                    "name": "J & J Negus Ltd t/a GENUS"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-115606-award-117276-137",
            "awardID": "ocds-kuma6s-115606-award-117276-137",
            "status": "active",
            "value": {
                "amount": 57450,
                "currency": "GBP"
            },
            "dateSigned": "2021-12-17T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2021/S 000-027869"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-115606-bidsstatistic-117276-571",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115606-bidsstatistic-117276-572",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115606-bidsstatistic-117276-573",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115606-bidsstatistic-117276-574",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-115606-bidsstatistic-117276-575",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}