Award

Events and Publicity Services

RHYL TOWN COUNCIL

This public procurement record has 2 releases in its history.

Award

08 Feb 2022 at 10:49

S2W Notice - Website Contract Award Notice
Tender

18 Nov 2021 at 11:53

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Rhyl Town Council is conducting a tender process for "Events and Publicity Services," aimed at finding a service provider for small, town centre events. The procurement stage is currently at the award phase, having been finalised on 17 January 2022. The successful supplier, Gunsmoke Communications, will deliver services starting from 1 April 2022, with an initial contract period of two years and the possibility of a one-year extension. The total value of the contract is £20,000, with funds allocated both for the service provider's daily rates and for the direct costs of events, which was £15,000 for the 2020/21 period. The council's contact for this tender is Gareth Nickels, reachable via email or telephone for any inquiries.

This tender presents valuable opportunities for businesses specialising in event management and publicity services. Companies that can offer flexible staffing—being able to operate without being based in Rhyl but present for events—are particularly well-suited for this contract. Firms should be prepared to supply comprehensive proposals that include daily rates encompassing all expenses and previous event experiences as references. Engaging in this tender could lead to sustained working relationships within the local community, bolstering business growth through consistent event engagement over the contract's duration.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Events and Publicity Services

Notice Description

Rhyl Town Council is seeking a provider of events and publicity services. We anticipate the work requiring two days per week. The provider does not have to physically work in Rhyl with the exception of meetings and the actual delivery of events. We have a budget for the cost of the service provider (paid for on a day rate plus any extras, as agreed) and a further separate budget (agreed annually) to fund the actual costs of agreed events. The budget for the delivery of agreed events (excluding service provider costs) for 2020/21 was PS15,000. Our events are small, free to attend, and predominantly town centre based. A list of the events we have provided over the last three years can be provided on request or viewed on the town council's Facebook page. The successful provider will be appointed in January 2022 and will deliver services from 1st April 2022, including some events that will need to be held in April and May 2022. The initial appointment will be for two years, with an option to extend for a further year. An outline of our main requirements is available on request.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-115729
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=115729
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£20,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
8 Feb 20224 years ago
Submission Deadline
8 Dec 2021Expired
Future Notice Date
Not specified
Award Date
17 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RHYL TOWN COUNCIL
Contact Name
Gareth Nickels
Contact Email
gareth.nickels@rhyltowncouncil.org.uk
Contact Phone
+44 1745331114

Buyer Location

Locality
RHYL
Postcode
LL18 1LE
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
Not specified
Local Authority
Denbighshire
Electoral Ward
Rhyl West
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
1
Supplier Name

GUNSMOKE COMMUNICATIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-115729-2022-02-08T10:49:51Z",
    "date": "2022-02-08T10:49:51Z",
    "ocid": "ocds-kuma6s-115729",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-61",
            "name": "Rhyl Town Council",
            "address": {
                "streetAddress": "Town Clerk, Civic Offices, Wellington Road Community Centre,",
                "locality": "Rhyl",
                "postalCode": "LL181LE"
            },
            "contactPoint": {
                "name": "Gareth Nickels",
                "email": "gareth.nickels@rhyltowncouncil.org.uk",
                "telephone": "+44 1745331114",
                "url": "https://www.rhyltowncouncil.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-139",
            "name": "Rhyl Town Council",
            "address": {
                "streetAddress": "Town Clerk, Civic Offices, Wellington Road Community Centre,",
                "locality": "Rhyl",
                "postalCode": "LL181LE"
            },
            "contactPoint": {
                "name": "Gareth Nickels",
                "email": "gareth.nickels@rhyltowncouncil.org.uk",
                "telephone": "+44 1745331114",
                "url": "https://www.rhyltowncouncil.org.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-140",
            "name": "Gunsmoke Communications",
            "address": {
                "streetAddress": "Delfryn, Ffordd Penrhwylfa,",
                "locality": "Meliden Prestatyn",
                "postalCode": "LL198HL"
            },
            "contactPoint": {
                "url": "https://Www.gunsmokecommunications.co.uk"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Rhyl Town Council",
        "id": "org-139"
    },
    "tender": {
        "id": "ocds-kuma6s-115729-tender-118398",
        "title": "Events and Publicity Services",
        "description": "Rhyl Town Council is seeking a provider of events and publicity services. We anticipate the work requiring two days per week. The provider does not have to physically work in Rhyl with the exception of meetings and the actual delivery of events. We have a budget for the cost of the service provider (paid for on a day rate plus any extras, as agreed) and a further separate budget (agreed annually) to fund the actual costs of agreed events. The budget for the delivery of agreed events (excluding service provider costs) for 2020/21 was PS15,000. Our events are small, free to attend, and predominantly town centre based. A list of the events we have provided over the last three years can be provided on request or viewed on the town council's Facebook page. The successful provider will be appointed in January 2022 and will deliver services from 1st April 2022, including some events that will need to be held in April and May 2022. The initial appointment will be for two years, with an option to extend for a further year. An outline of our main requirements is available on request.",
        "procurementMethod": "open",
        "mainProcurementCategory": "services",
        "submissionMethodDetails": "www.sell2wales.gov.wales",
        "tenderPeriod": {
            "endDate": "2021-12-08T12:00:00Z"
        },
        "eligibilityCriteria": "We require the following:1. A daily rate, including all costs of planning, meetings, delivery, travel and phone, etc.2. A note explaining anything not included in your daily rate.3. A document not exceeding six sides of A4 highlighting what events and publicity services you have delivered within the last three years.4. Details of two references for events and publicity work you have undertaken within the last three years.Responses with be reviewed by the town council. The town council is not obliged to take the lowest quote.The successful provider will be expected to sign a letter of engagement and to hold professional indemnity insurance of PS5m and public liability insurance of at least PS1m.",
        "awardPeriod": {
            "endDate": "2022-01-04T00:00:00Z"
        },
        "documents": [
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-1",
                "title": "Outline of Main Requirements",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=1",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-2",
                "title": "Events List",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=2",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-3",
                "title": "Quote for the Provision of Events & Publicity Services",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=3",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-4",
                "title": "References",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=4",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-5",
                "title": "Amlinelliad o'r Prif Ofynion",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=5",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-6",
                "title": "Rhestr o Ddigwyddiadan",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=6",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-7",
                "title": "Pris ar gyfer Darparu Gwasanaethau Digwyddiadan a Chyhoeddusrwydd",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=7",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-115729-document-115729-NOV379795-8",
                "title": "Geirda",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV379795&idx=8",
                "datePublished": "2021-11-18T11:53:30Z",
                "dateModified": "2021-11-18T11:53:30Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx"
        },
        "additionalClassifications": [
            {
                "id": "92000000",
                "description": "Recreational, cultural and sporting services",
                "scheme": "CPV"
            }
        ]
    },
    "noticetype": "S2W Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-115729-award-118398-108",
            "value": {
                "amount": 20000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "org-140",
                    "name": "Gunsmoke Communications"
                }
            ],
            "items": [
                {
                    "id": "ocds-kuma6s-115729-awarditem-118398-108"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-115729-award-118398-108",
            "awardID": "ocds-kuma6s-115729-award-118398-108",
            "status": "active",
            "dateSigned": "2022-01-17T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-115729-bidsstatistic-118398-108",
                "measure": "bids",
                "value": 1
            }
        ]
    }
}