Notice Information
Notice Title
Urdd Emergency Short-Term Accommodation
Notice Description
Urgent contract to secure emergency accommodation owned by the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine.
Lot Information
Lot 1
A contract to secure emergency accommodation for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine at the Urdd accommodation. It was necessary for accommodation to be arranged urgently in order to respond to urgent demand in Wales. Welsh Government has adopted a Super-Sponsor role within the UK Government Homes for Ukraine sponsorship programme, and has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people. Welsh Government were required to be ready to welcome people arriving from Ukraine by 18 March, and the direct contract with the Urdd was developed in the context of working to achieve this deadline. The Urdd accommodation offer was the only formal offer available of substantial size that could also meet the wraparound services required that were suitable for families and young children. This urgent unforeseen requirement would not allow enough time for a formal competitive procurement process. The accommodation has many benefits as a venue; it is a highly valued education and activity centre and the organisation has practical experience of hosting vulnerable groups. The Urdd accommodation offers services not available at other venues, such as activities for children and leisure facilities. The local Council has committed to providing comprehensive wraparound support services at this location, and a location which could accommodate a large number of people is more efficient than smaller facilities. The provision of wraparound support services is crucial, therefore this commitment from the Council was a significant element of the decision to secure the Urdd accommodation. It was necessary to secure the Urdd accommodation urgently due to the specific requirements of accommodation needed in Wales to be able to provide emergency accommodation for use as a Welcome Centre for temporary accommodation for people arriving from Ukraine.. The contract has been awarded under regulation 32(2)(c) insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
Procurement Information
An urgent contract to secure emergency accommodation at the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine. The Welsh Government has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people. Available accommodation to meet requirements within Wales is very limited. The War in Ukraine and the need to provide emergency accommodation is an extreme urgency brought about by events unforeseeable by the Welsh Government, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-120457
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=120457
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F15 - Voluntary Ex Ante Transparency Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
55 - Hotel, restaurant and retail trade services
85 - Health and social work services
-
- CPV Codes
55200000 - Camping sites and other non-hotel accommodation
55250000 - Letting services of short-stay furnished accommodation
85311000 - Social work services with accommodation
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £3,446,730 £1M-£10M
Notice Dates
- Publication Date
- 6 May 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 25 Mar 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WELSH GOVERNMENT
- Contact Name
- Not specified
- Contact Email
- cpsprocurementadvice@gov.wales
- Contact Phone
- +44 3000623300
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF10 3NQ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL Wales
-
- Local Authority
- Cardiff
- Electoral Ward
- Cathays
- Westminster Constituency
- Cardiff South and Penarth
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY397038
Urdd Emergency Short-Term Accommodation - Urgent contract to secure emergency accommodation owned by the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-kuma6s-120457-2022-05-06T00:00:00Z",
"date": "2022-05-06T00:00:00Z",
"ocid": "ocds-kuma6s-120457",
"initiationType": "tender",
"parties": [
{
"id": "org-11",
"name": "Welsh Government",
"identifier": {
"legalName": "Welsh Government"
},
"address": {
"streetAddress": "Corporate Procurement Services, Cathays Park",
"locality": "Cardiff",
"region": "UKL",
"postalCode": "CF10 3NQ"
},
"contactPoint": {
"email": "CPSProcurementAdvice@gov.wales",
"telephone": "+44 3000623300"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://wales.gov.uk/?skip=1&lang=en"
}
},
{
"id": "org-12",
"name": "CWMNI URDD GOBAITH CYMRU",
"identifier": {
"legalName": "CWMNI URDD GOBAITH CYMRU"
},
"address": {
"streetAddress": "CWMNI URDD GOBAITH CYMRU,",
"locality": "Wales",
"region": "UKL"
},
"contactPoint": {
"email": "helo@urdd.org"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "org-3",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"streetAddress": "Royal Courts of Justice, The Strand",
"locality": "London",
"postalCode": "WC2A 2LL"
},
"contactPoint": {
"telephone": "+44 2079477501"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Welsh Government",
"id": "org-11"
},
"tender": {
"id": "ocds-kuma6s-120457-tender-120457-D021/2022/2023",
"title": "Urdd Emergency Short-Term Accommodation",
"description": "Urgent contract to secure emergency accommodation owned by the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "85311000",
"scheme": "CPV"
},
{
"id": "55250000",
"scheme": "CPV"
},
{
"id": "55200000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Urdd Accommodation"
},
"deliveryAddresses": [
{
"region": "UKL"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"procurementMethodRationale": "An urgent contract to secure emergency accommodation at the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine. The Welsh Government has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people. Available accommodation to meet requirements within Wales is very limited. The War in Ukraine and the need to provide emergency accommodation is an extreme urgency brought about by events unforeseeable by the Welsh Government, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.",
"mainProcurementCategory": "services",
"documents": [
{
"id": "MAY397038",
"documentType": "awardNotice",
"title": "Urdd Emergency Short-Term Accommodation",
"description": "Urgent contract to secure emergency accommodation owned by the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine.",
"url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY397038",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "A contract to secure emergency accommodation for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine at the Urdd accommodation. It was necessary for accommodation to be arranged urgently in order to respond to urgent demand in Wales. Welsh Government has adopted a Super-Sponsor role within the UK Government Homes for Ukraine sponsorship programme, and has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people. Welsh Government were required to be ready to welcome people arriving from Ukraine by 18 March, and the direct contract with the Urdd was developed in the context of working to achieve this deadline. The Urdd accommodation offer was the only formal offer available of substantial size that could also meet the wraparound services required that were suitable for families and young children. This urgent unforeseen requirement would not allow enough time for a formal competitive procurement process. The accommodation has many benefits as a venue; it is a highly valued education and activity centre and the organisation has practical experience of hosting vulnerable groups. The Urdd accommodation offers services not available at other venues, such as activities for children and leisure facilities. The local Council has committed to providing comprehensive wraparound support services at this location, and a location which could accommodate a large number of people is more efficient than smaller facilities. The provision of wraparound support services is crucial, therefore this commitment from the Council was a significant element of the decision to secure the Urdd accommodation. It was necessary to secure the Urdd accommodation urgently due to the specific requirements of accommodation needed in Wales to be able to provide emergency accommodation for use as a Welcome Centre for temporary accommodation for people arriving from Ukraine.. The contract has been awarded under regulation 32(2)(c) insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.",
"status": "complete",
"hasOptions": false
}
],
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"id": "D_EXTREME_URGENCY",
"description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive",
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
}
],
"classification": {
"id": "85311000",
"scheme": "CPV"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"awards": [
{
"id": "ocds-kuma6s-120457-award-120457-6",
"suppliers": [
{
"id": "org-12",
"name": "CWMNI URDD GOBAITH CYMRU"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-kuma6s-120457-award-120457-6",
"awardID": "ocds-kuma6s-120457-award-120457-6",
"status": "active",
"value": {
"amount": 3446730,
"currency": "GBP"
},
"dateSigned": "2022-03-25T00:00:00Z"
}
],
"language": "EN",
"description": "(WA Ref:120457)",
"links": [
{
"rel": "canonical",
"href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-120457"
}
],
"noticetype": "OJEU - F15 - Voluntary Ex Ante Transparency Notice"
}