Award

Exhibit at World Travel Market (WTM) 2022 - 2025

WELSH GOVERNMENT

This public procurement record has 1 release in its history.

Award

15 Jun 2022 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The procurement process involves the Welsh Government, which is seeking to contract for the exhibit at the World Travel Market (WTM) for the years 2022 to 2025. This initiative falls under the services category and aims to secure a prominent position within the UK pavilion, ensuring visibility alongside other regions, including England and Scotland. The procurement method utilised is limited, exclusively negotiated without prior publication due to the unique requirements of the UKinbound stand package. The award date for this contract was 9th June 2022, and the total value is £390,000. The procurement is located in Llandudno Junction, UK, with the finalisation of the award process classified as complete.

This tender presents a significant opportunity for businesses in the tourism and travel sector, particularly those specialising in event management and promotional services. Businesses well-suited to compete would include large-scale operators with experience in managing exhibitions and marketing destinations. With the emphasis on showcasing Wales and the potential for increased tourism, companies involved in hospitality, travel marketing, and related services could find valuable avenues for growth through this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Exhibit at World Travel Market (WTM) 2022 - 2025

Notice Description

This is required to ensure a Visit Wales branded presence in a prime location within a UK pavilion at World Travel Market that sits alongside the other regions of the UK. This approach is supported by Ministers.

Lot Information

Lot 1

To exhibit on the UK Pavilion at World Travel Market 2022 -2024 and be part of the pan-UK stand that has a prime location and for Wales to be present alongside other UK partners and destinations including England and Scotland. It gives Visit Wales the opportunity to highlight pillar products and the thematic years to encourage the travel trade and media contacts to include or increase Wales holidays and content in their publications, brochures and websites.

Procurement Information

The unique UKinbound stand package can only be met by contracting directly with them and enables Visit Wales to be part of the UK pavilion (in a prime location) alongside other UK partners and destinations like England and Scotland, therefore, contracting directly with UKinbound is the only suitable option in accordance with regulation 32(2)(b)(i) (Use of the Negotiated Procedure without Prior Publication) of the PCR.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-122180
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122180
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79956000 - Fair and exhibition organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£390,000 £100K-£500K

Notice Dates

Publication Date
15 Jun 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Jun 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WELSH GOVERNMENT
Contact Name
James Roberts
Contact Email
james.roberts@gov.wales
Contact Phone
+44 3000257095

Buyer Location

Locality
LLANDUDNO JUNCTION
Postcode
CF10 3NQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

UKINBOUND

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-122180-2022-06-15T00:00:00Z",
    "date": "2022-06-15T00:00:00Z",
    "ocid": "ocds-kuma6s-122180",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-4",
            "name": "Welsh Government",
            "identifier": {
                "legalName": "Welsh Government"
            },
            "address": {
                "streetAddress": "Corporate Procurement Services, Cathays Park",
                "locality": "Llandudno Junction",
                "region": "UKL",
                "postalCode": "CF10 3NQ"
            },
            "contactPoint": {
                "name": "James Roberts",
                "email": "james.roberts@gov.wales",
                "telephone": "+44 3000257095"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://gov.wales"
            }
        },
        {
            "id": "org-6",
            "name": "UKinbound",
            "identifier": {
                "legalName": "UKinbound"
            },
            "address": {
                "streetAddress": "372 Strand",
                "locality": "London",
                "region": "UK"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Welsh Government",
        "id": "org-4"
    },
    "tender": {
        "id": "ocds-kuma6s-122180-tender-122180-C086/2022/2023",
        "title": "Exhibit at World Travel Market (WTM) 2022 - 2025",
        "description": "This is required to ensure a Visit Wales branded presence in a prime location within a UK pavilion at World Travel Market that sits alongside the other regions of the UK. This approach is supported by Ministers.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79956000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "The unique UKinbound stand package can only be met by contracting directly with them and enables Visit Wales to be part of the UK pavilion (in a prime location) alongside other UK partners and destinations like England and Scotland, therefore, contracting directly with UKinbound is the only suitable option in accordance with regulation 32(2)(b)(i) (Use of the Negotiated Procedure without Prior Publication) of the PCR.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JUN401900",
                "documentType": "awardNotice",
                "title": "Exhibit at World Travel Market (WTM) 2022 - 2025",
                "description": "This is required to ensure a Visit Wales branded presence in a prime location within a UK pavilion at World Travel Market that sits alongside the other regions of the UK. This approach is supported by Ministers.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUN401900",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "To exhibit on the UK Pavilion at World Travel Market 2022 -2024 and be part of the pan-UK stand that has a prime location and for Wales to be present alongside other UK partners and destinations including England and Scotland. It gives Visit Wales the opportunity to highlight pillar products and the thematic years to encourage the travel trade and media contacts to include or increase Wales holidays and content in their publications, brochures and websites.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
            }
        ],
        "classification": {
            "id": "79956000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "ocds-kuma6s-122180-award-122180-3",
            "suppliers": [
                {
                    "id": "org-6",
                    "name": "UKinbound"
                }
            ],
            "relatedLots": [
                "1"
            ],
            "hasSubcontracting": true
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-122180-award-122180-3",
            "awardID": "ocds-kuma6s-122180-award-122180-3",
            "status": "active",
            "value": {
                "amount": 390000,
                "currency": "GBP"
            },
            "dateSigned": "2022-06-09T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(WA Ref:122180)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-122180"
        }
    ],
    "noticetype": "OJEU - F15 - Voluntary Ex Ante Transparency Notice"
}