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Extension to contract for the provision of Leisure Services to the Vale of Glamorgan Council

Vale of Glamorgan Council

This public procurement record has 1 release in its history.

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18 Jul 2022 at 01:00

OJEU - F25 - Concession Award Notice
Summary of the contracting process

The Vale of Glamorgan Council has completed a tender process for the extension of its contract for the provision of Leisure Services. This extension, amounting to £49.5 million, allows for an additional 29 months of service, now running until 31 December 2029. The procurement method was a limited award procedure without prior publication of a call for competition, resulting in a completed contract with Parkwood Leisure Ltd. The procurement took place in Barry, under the general public services sector, with the contract signing occurring on 14 July 2022.

This tender presents a significant opportunity for growth, particularly for businesses within the leisure and facility management sector. Companies specialising in leisure services, fitness equipment, or those capable of contributing new services and modifications to existing contracts would be well-positioned to engage with the Vale of Glamorgan Council. The extended contract also indicates potential future opportunities for additional capital investment and service enhancements, particularly in fitness and energy efficiency projects at local leisure centres.

How relevant is this notice?

Notice Information

Notice Title

Extension to contract for the provision of Leisure Services to the Vale of Glamorgan Council

Notice Description

Extension to contract for the provision of Leisure Services to the Vale of Glamorgan Council

Lot Information

Lot 1

Extension and modification to contract for the provision of Leisure Services to the Vale of Glamorgan Council. The concession is a 10 year with provision for an extension of 5 years at the Vale of Glamorgan's leisure centres from 1st August 2012. The contract includes wide modification provisions including specifically the opportunity for a 5 year extension together with modification to the terms or scope of the contract.

Procurement Information

Concession is 10 years at Vale centres from 1.8.12. Contract includes wide modifications, specifically opportunity for 5 year extension together with modification to terms or scope of contract. Extension and other terms agreed in principle and negotiations to implement within contractual provisions progressing but ceased due to Covid recommencing in June 2021. This plus significant recent increase in energy prices, neither of which contracting authority could have foreseen meant that the negotiated terms are outside the provisions for modification in the concession contract (see regulation 43 (1) c) of the CCR). Provisions outside scope: Negotiations completed outside the timetable in contract. Extension for additional 29 months (until 31.12.29). Limited land swap at Colcot Leisure Centre to remove 5-a-side land and add ATP and associated changes to service specification. Rebasing of base cost for utilities from concession from 1.1.22 to concession end to average unit cost for each Utility at each Premises from 1.1.19 to 31.12.19 multiplied by total base usage ("Base Usage") for each Utility at each Premises for 1.6.21 to 31.5.22 (with 4.22 consumption as proxy for 5.22) calculated using consumption and unit cost figures in contract adjusted in accordance with Contract. Removal of water and sewerage from definition of utilities. Agreement for energy savings provisions at Cowbridge Leisure Centre on basis of capital investment by the contracting authority and responsibility for energy split with 95% the responsibility of the concessionaire and its sub-contractor. Approximately GBP 600,000 to be spent by Concessionaire on fitness and other equipment plus associated capital works at the leisure centres. Agreement in principle for a surrender of part of Penarth Leisure Centre together with associated contractual variations. Revised revenue payment arrangements from contracting authority to concessionaire to take account of additional 60 months and 29 months. Minor modifications together not substantial within the meaning of the CCR 2016.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-123169
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123169
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F25 - Concession Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
£41,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£49,500,000 £10M-£100M

Notice Dates

Publication Date
18 Jul 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Jul 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Vale of Glamorgan Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BARRY
Postcode
CF63 4RU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Vale of Glamorgan
Electoral Ward
Castleland
Westminster Constituency
Vale of Glamorgan

Supplier Information

Number of Suppliers
1
Supplier Name

Parkwood Leisure Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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