Award

Library Management System Cymru Pre Procurement Support

CYNGOR GWYNEDD COUNCIL

This public procurement record has 2 releases in its history.

Award

20 Sep 2022 at 13:58

S2W Notice - Website Contract Award Notice
Tender

30 Aug 2022 at 16:24

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The Cyngor Gwynedd Council is looking to procure pre-procurement support for the Library Management System Cymru. This joint arrangement involves 20 Library Service Authorities within Wales to manage customer records and collection catalogues. The current system contract ends in December 2024, prompting the consortium to start the re-tendering process. The tender is at the award stage, with Ken Chad Consulting Ltd being the current supplier, having won the contract on September 16, 2022.

This tender presents an opportunity for IT services and business consultancy providers to engage in the re-tendering project for the Library Management System Cymru. The procurement method is open, with a tender period that ended on September 9, 2022, and an award period ending on September 16, 2022. Businesses experienced in consulting, software development, and management consultancy would be well-suited to compete in this process. Interested parties are advised to review the tender documents and liaise with the Cyngor Gwynedd Council for further information on submission.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Library Management System Cymru Pre Procurement Support

Notice Description

LMS Cymru is a joint working arrangement of 20 of the 22 Library Service Authorities within Wales, to share a Library Management System to manage customer records, collection catalogues and transactions. The current system Sirsi Dynix's Symphony solution was procured by the National Procurement Service Wales in August 2015 with a rolling programme on implementation across the member authorities from August 2016. The contract is due to end in December 2024 and the consortium are now looking to start work on the re-tendering specification for procurement of the replacement system, informed by the 2022 Actica options appraisal report.The consortium are seeking a suitably qualified person(s) to assist with the pre-procurement phase of the re-tendering work that will aim to finalise the specification document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-124350
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=124350
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

79400000 - Business and management consultancy and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Sep 20223 years ago
Submission Deadline
9 Sep 2022Expired
Future Notice Date
Not specified
Award Date
16 Sep 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CYNGOR GWYNEDD COUNCIL
Contact Name
Amanda Jones, Guto Rhys Hughes
Contact Email
amandajones@gwynedd.llyw.cymru, gutorhyshughes@gwynedd.llyw.cymru
Contact Phone
+44 1286679781, +44 1286679796

Buyer Location

Locality
CAERNARFON
Postcode
LL55 1SH
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL32 Gwynedd
Delivery Location
Not specified
Local Authority
Gwynedd
Electoral Ward
Canol Tref Caernarfon
Westminster Constituency
Dwyfor Meirionnydd

Supplier Information

Number of Suppliers
1
Supplier Name

KEN CHAD CONSULTING

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-124350-2022-09-20T13:58:04Z",
    "date": "2022-09-20T13:58:04Z",
    "ocid": "ocds-kuma6s-124350",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-2",
            "name": "Cyngor Gwynedd Council",
            "address": {
                "streetAddress": "Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street,",
                "locality": "Caernarfon",
                "postalCode": "LL55 1SH"
            },
            "contactPoint": {
                "name": "Guto Rhys Hughes",
                "email": "gutorhyshughes@gwynedd.llyw.cymru",
                "telephone": "+44 1286679796",
                "url": "https://www.gwynedd.llyw.cymru"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ]
            }
        },
        {
            "id": "org-19",
            "name": "Cyngor Gwynedd Council",
            "address": {
                "streetAddress": "Economy a Chymuned, Swyddfeydd y Cyngor, , Stryd y Jel,",
                "locality": "Caernarfon",
                "postalCode": "LL55 1SH"
            },
            "contactPoint": {
                "name": "Amanda Jones",
                "email": "amandajones@gwynedd.llyw.cymru",
                "telephone": "+44 1286679781",
                "url": "https://www.gwynedd.llyw.cymru"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-56",
            "name": "Ken Chad Consulting Ltd",
            "address": {
                "streetAddress": "Ken Chad Consulting Ltd, 16 Regency Court ,",
                "locality": "Brentwood",
                "postalCode": "CM144LU"
            },
            "contactPoint": {
                "url": "https://www.kenchadconsulting.com"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Cyngor Gwynedd Council",
        "id": "org-19"
    },
    "tender": {
        "id": "ocds-kuma6s-124350-tender-124875",
        "title": "Library Management System Cymru Pre Procurement Support",
        "description": "LMS Cymru is a joint working arrangement of 20 of the 22 Library Service Authorities within Wales, to share a Library Management System to manage customer records, collection catalogues and transactions. The current system Sirsi Dynix's Symphony solution was procured by the National Procurement Service Wales in August 2015 with a rolling programme on implementation across the member authorities from August 2016. The contract is due to end in December 2024 and the consortium are now looking to start work on the re-tendering specification for procurement of the replacement system, informed by the 2022 Actica options appraisal report.The consortium are seeking a suitably qualified person(s) to assist with the pre-procurement phase of the re-tendering work that will aim to finalise the specification document.",
        "procurementMethod": "open",
        "mainProcurementCategory": "services",
        "submissionMethodDetails": "www.sell2wales.gov.wales",
        "tenderPeriod": {
            "endDate": "2022-09-09T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2022-09-16T00:00:00Z"
        },
        "documents": [
            {
                "id": "ocds-kuma6s-124350-document-124350-AUG409878-1",
                "title": "RFQ document",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=AUG409878&idx=1",
                "datePublished": "2022-08-30T16:24:15Z",
                "dateModified": "2022-08-30T16:24:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-124350-document-124350-AUG409878-2",
                "title": "LMS Cymru Timeline",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=AUG409878&idx=2",
                "datePublished": "2022-08-30T16:24:15Z",
                "dateModified": "2022-08-30T16:24:15Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-124350-document-124350-AUG409878-3",
                "title": "Actica Report Options Appraisal for LMS Cymru 2022",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=AUG409878&idx=3",
                "datePublished": "2022-08-30T16:24:15Z",
                "dateModified": "2022-08-30T16:24:15Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-124350-document-124350-AUG409878-4",
                "title": "Standard Terms and Conditions",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=AUG409878&idx=4",
                "datePublished": "2022-08-30T16:24:15Z",
                "dateModified": "2022-08-30T16:24:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.sell2wales.gov.wales"
        },
        "additionalClassifications": [
            {
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support",
                "scheme": "CPV"
            },
            {
                "id": "79400000",
                "description": "Business and management consultancy and related services",
                "scheme": "CPV"
            }
        ]
    },
    "noticetype": "S2W Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-124350-award-124875-37",
            "suppliers": [
                {
                    "id": "org-56",
                    "name": "Ken Chad Consulting Ltd"
                }
            ],
            "items": [
                {
                    "id": "ocds-kuma6s-124350-awarditem-124875-37"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-124350-award-124875-37",
            "awardID": "ocds-kuma6s-124350-award-124875-37",
            "status": "active",
            "dateSigned": "2022-09-16T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-124350-bidsstatistic-124875-37",
                "measure": "bids",
                "value": 2
            }
        ]
    }
}