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Student Database System

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 1 release in its history.

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11 Jan 2023 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The procurement process for the provision and support of a Student Database System has been completed by NHS Wales Shared Services Partnership-Procurement Services. The procurement method used was a limited award procedure without prior publication of a call for competition. The process aimed to secure a solution to replace the current system, ensuring continuity of service amidst strategic changes. The contract with a value of £550,000 was awarded to Hicom Technology Limited on 28th December 2022 in Cardiff, UK under the main procurement category of goods.

This tender opportunity can benefit businesses capable of providing specialised technical solutions in the health industry. Companies experienced in developing core database systems and digital solutions for educational institutions may find this opportunity particularly suitable. The procurement process, initiated by NHS Wales, presents a chance for businesses to engage in providing critical services to support trainee experiences. The outlined timelines and conditions show a focused approach to securing a sustainable solution while adhering to procurement regulations.

How relevant is this notice?

Notice Information

Notice Title

Student Database System

Notice Description

Continued provision and support of the current trainee information database system.

Lot Information

Lot 1

Provision of a core national database for recording trainee training information across Wales.

Procurement Information

HEIW have embarked on a programme to build/procure a new system or suite of systems that will replace the current Student Database, along with other digital functions/processes that support and enhance the trainee experience. To procure a further independent solution at this time would prevent the release of the necessary resource to support the delivery of the new strategic direction and risk two different solutions being introduced within a relatively short period. This would cause significant disruption to HEIW, the student and wider user community. To ensure contractual arrangements remain in place to maintain the continuity of this critical service, the Authority intends to use the negotiated procedure without prior publication in accordance with the use of Public Contract Regulations 2015 32 (2)(b)(ii) and (iii), competition is absent for technical reasons and (2)(b)(iii) - the protection of exclusive rights, including intellectual property rights.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-127990
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=127990
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48611000 - Database software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£550,000 £500K-£1M

Notice Dates

Publication Date
11 Jan 20233 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Hicom Technology Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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