Notice Information
Notice Title
Anesthetics Rota System
Notice Description
NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.
Lot Information
Lot 1
NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.
Procurement Information
The Cardiff and Vale Health Board's current contract is due to expire on the 13th April 2023. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-128505
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128505
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72220000 - Systems and technical consultancy services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £295,500 £100K-£500K
Notice Dates
- Publication Date
- 10 Nov 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 16 Jan 20233 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Contact Name
- Lily Prance
- Contact Email
- hannah.shotton@wales.nhs.uk, lily.prance@wales.nhs.uk
- Contact Phone
- +44 1443848585, +44 2921508268
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 4HH
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL51 Central Valleys and Bridgend
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Rhondda Cynon Taf
- Electoral Ward
- Taff's Well
- Westminster Constituency
- Cardiff North
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN425437
Anesthetics Rota System - NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board. -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV456766
Anesthetics Rota System - NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-kuma6s-128505-2023-11-10T00:00:00Z",
"date": "2023-11-10T00:00:00Z",
"ocid": "ocds-kuma6s-128505",
"initiationType": "tender",
"parties": [
{
"id": "org-1",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"identifier": {
"legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
},
"address": {
"streetAddress": "Procurement Department, 2nd floor Woodlands House, Maes-Y-Coed Road",
"locality": "Cardiff",
"region": "UK",
"postalCode": "CF14 4HH"
},
"contactPoint": {
"name": "Lily Prance",
"email": "Lily.Prance@wales.nhs.uk",
"telephone": "+44 2921508268"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "07",
"description": "Health",
"scheme": "COFOG"
}
],
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
}
},
{
"id": "org-6",
"name": "Rotamap Ltd.",
"identifier": {
"legalName": "Rotamap Ltd."
},
"address": {
"streetAddress": "3 Tottenham Street",
"locality": "London",
"region": "UK",
"postalCode": "W1T2AF"
},
"contactPoint": {
"email": "luke@rotamap.net",
"telephone": "+44 2076311555"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "org-3",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"streetAddress": "Royal Courts of Justice, The Strand",
"locality": "London",
"postalCode": "WC2A 2LL"
},
"contactPoint": {
"telephone": "+44 2079477501"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-14",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"identifier": {
"legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
},
"address": {
"streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw",
"locality": "Cardiff",
"region": "UK",
"postalCode": "CF15 7QZ"
},
"contactPoint": {
"email": "hannah.shotton@wales.nhs.uk",
"telephone": "+44 1443848585"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "07",
"description": "Health",
"scheme": "COFOG"
},
{
"id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
"scheme": "TED_CA_TYPE"
}
],
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
}
},
{
"id": "org-126",
"name": "Rotamap Ltd.",
"identifier": {
"legalName": "Rotamap Ltd."
},
"address": {
"streetAddress": "3 Tottenham Street",
"locality": "London",
"region": "UK",
"postalCode": "W1T2AF"
},
"contactPoint": {
"email": "luke@rotamap.net",
"telephone": "+44 2076311555"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"id": "org-14"
},
"tender": {
"id": "ocds-kuma6s-128505-tender-136352-CAV-STA (22-23) 144",
"title": "Anesthetics Rota System",
"description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "72220000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Cardiff and Vale University Health Board"
},
"deliveryAddresses": [
{
"region": "UKL22"
},
{
"region": "UKL22"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"procurementMethodRationale": "The Cardiff and Vale Health Board's current contract is due to expire on the 13th April 2023. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.",
"mainProcurementCategory": "services",
"documents": [
{
"id": "JAN425437",
"documentType": "awardNotice",
"title": "Anesthetics Rota System",
"description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.",
"url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN425437",
"format": "text/html"
},
{
"id": "NOV456766",
"documentType": "awardNotice",
"title": "Anesthetics Rota System",
"description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.",
"url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV456766",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.",
"status": "complete",
"hasOptions": false,
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
}
}
],
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"classification": {
"id": "72220000",
"scheme": "CPV"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"awards": [
{
"id": "ocds-kuma6s-128505-award-128505-3",
"suppliers": [
{
"id": "org-6",
"name": "Rotamap Ltd."
}
],
"relatedLots": [
"1"
]
},
{
"id": "ocds-kuma6s-128505-award-136352-114",
"suppliers": [
{
"id": "org-126",
"name": "Rotamap Ltd."
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-kuma6s-128505-award-128505-3",
"awardID": "ocds-kuma6s-128505-award-128505-3",
"status": "active",
"value": {
"amount": 150000,
"currency": "GBP"
},
"dateSigned": "2023-01-16T00:00:00Z"
},
{
"id": "ocds-kuma6s-128505-award-136352-114",
"awardID": "ocds-kuma6s-128505-award-136352-114",
"status": "active",
"value": {
"amount": 145500,
"currency": "GBP"
},
"dateSigned": "2023-04-06T00:00:00Z"
}
],
"language": "EN",
"description": "Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. All documents to be priced (where applicable) in sterling and all payments made in sterling. 4. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 5. Prospective suppliers should note that NHS Shared Services Partnership -Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. (WA Ref:136352)",
"links": [
{
"rel": "canonical",
"href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-128505"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2023/S 000-002408"
}
],
"bids": {
"statistics": [
{
"id": "ocds-kuma6s-128505-bidsstatistic-136352-497",
"measure": "bids",
"value": 1,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-128505-bidsstatistic-136352-498",
"measure": "smeBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-128505-bidsstatistic-136352-499",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-128505-bidsstatistic-136352-500",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "ocds-kuma6s-128505-bidsstatistic-136352-501",
"measure": "electronicBids",
"value": 0,
"relatedLot": "1"
}
]
}
}