Award

The Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Award

19 Oct 2023 at 00:00

TenderUpdate

24 Mar 2023 at 00:00

Tender

10 Feb 2023 at 00:00

Summary of the contracting process

The Caerphilly County Borough Council has recently awarded a contract for "The Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods." The procurement process was completed with a total value of £100,000 awarded on 26th September 2023. The Council acted as the buyer in this tender, which falls under the main procurement category of goods. The contract was awarded to multiple suppliers for different lots, each catering to specific product categories. The tender was conducted through an open procedure, allowing fair competition among suppliers.

This procurement process by the Caerphilly County Borough Council presents opportunities for SMEs specializing in food supply to participate and potentially secure contracts. Businesses providing pre-prepared food products, including sandwiches, salads, fillings, and concept foods, would be well-suited to compete in this tender. The contract awarded covers multiple lots and geographical regions within the Welsh Public Sector. The framework agreement allows for flexibility in adding or removing items based on demand, providing ongoing business opportunities for successful suppliers.

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Notice Title

The Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods

Notice Description

The framework was for the Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods to the Councils listed in this notice and in the Invitation to Tender Document The framework was to cover multiple lots and geographical regions and this notice is to inform the market of the contract award

Lot Information

Pre-prepared Sandwiches

This lot was for the supply and delivery of Pre-packed, ready made sandwiches, wraps, Panini's, Toasties etc as and when required. It included a variety of ranges available including but not limited to Halal, Vegan and Vegetarian.

Options: Some items are listed in the ITT and framework documentation, the list of items was not exhaustive and items that are similar to those listed maybe added or removed from the agreement as and when required

Renewal: There will be an extension of 24months available on the framework

Pre-prepared Goods

This lot was for supply and delivery of Pre-prepared Salad pots, Pasta Pots, Granola pots with yoghurt, Fruit pots / Bags etc as and when required. There was a variety of ranges available including but not limited to Allergen Free, Halal, Vegan and Vegetarian.

Options: Some items are listed in the ITT and framework documentation, the list of items is not exhaustive and items that are similar to those listed maybe added or removed from the agreement as and when required

Renewal: There will be an extension of 24months available on the framework

Sandwich Fillings

This lot was for the supply and delivery of ready made sandwich fillings as and when required. There should be a variety of ranges available including but not limited to Halal, Vegan and Vegetarian.

Options: Some items are listed in the ITT and framework documentation, that list of items is not exhaustive and items that are similar to those listed maybe added or removed from the agreement as and when required

Renewal: There will be an extension of 24months available on the framework

Buffets

This lot was for the supply and delivery of buffets and lunches including hot and cold drinks as and when required. There should be a variety of ranges available including but not limited to Halal, Vegan and Vegetarian.

Options: Some items are listed in the ITT and framework documentation, those items listed are not exhaustive and items that are similar to those listed maybe added or removed from the agreement as and when required

Renewal: There will be an extension of 24months available on the framework

Concept Foods

The Concept foods lot was for suppliers to provide an all-in-one product including marketing materials, packaging, products, and cooking equipment to prepare the meals / items. The cooking equipment was to be provided free on loan. The offering of the products was to range from International Cuisines and include Vegan, vegetarian and halal options. The products provided for service within the equipment will require all allergy requirements to be met on the on packaging and the packaging must be recyclable in line with the sustainability section of the specification.

Options: Some items are listed in the ITT and framework documentation, that list of items was not exhaustive and items that are similar to those listed maybe added or removed from the agreement as and when required

Renewal: There will be an extension of 24months available on the framework

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-129008
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=129008
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

15 - Food, beverages, tobacco and related products


CPV Codes

03221320 - Salad leaves

15000000 - Food, beverages, tobacco and related products

15613310 - Prepared breakfast cereals

15800000 - Miscellaneous food products

15811510 - Sandwiches

15811511 - Prepared sandwiches

15851200 - Prepared pasta and couscous

15851210 - Prepared pasta

15871274 - Sandwich spreads

15894000 - Processed food products

15894600 - Sandwich fillings

Notice Value(s)

Tender Value
£1,520,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£110,000 £100K-£500K

Notice Dates

Publication Date
19 Oct 20232 years ago
Submission Deadline
24 Mar 2023Expired
Future Notice Date
Not specified
Award Date
26 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
The procurement will be assessed throughout its validity period to monitor its performance. It will then be extended in line with its terms or renewed and advertised as required.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Additional Buyers

BLAENAU GWENT COUNTY BOROUGH COUNCIL

BRIDGEND COUNTY BOROUGH COUNCIL

CARDIFF COUNCIL

CARMARTHENSHIRE COUNTY COUNCIL

CITY & COUNTY OF SWANSEA

CONWY COUNTY BOROUGH COUNCIL

CYNGOR GWYNEDD COUNCIL

CYNGOR SIR CEREDIGION COUNTY COUNCIL

DENBIGHSHIRE COUNTY COUNCIL

FLINTSHIRE COUNTY COUNCIL

ISLE OF ANGLESEY COUNTY COUNCIL

LINC-CYMRU HOUSING ASSOCIATION LTD

LLYWODRAETH CYMRU / WELSH GOVERNMENT

MERTHYR TYDFIL COUNTY BOROUGH COUNCIL

MONMOUTHSHIRE COUNTY COUNCIL

NATURAL RESOURCES WALES

NEATH PORT TALBOT COUNTY BOROUGH COUNCIL

NEWPORT CITY COUNCIL

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

PEMBROKESHIRE COUNTY COUNCIL

POBL GROUP LTD

POWYS COUNTY COUNCIL

RHONDDA CYNON TAF CBC

TORFAEN COUNTY BOROUGH COUNCIL

TRANSPORT FOR WALES

VALE OF GLAMORGAN COUNCIL

WLGA

WREXHAM COUNTY BOROUGH COUNCIL

Contact Name
Diane Hughes, Diane Thomas, Lisa Evans, Mathew Williams, Rhys James, Rose McGuinness
Contact Email
caffael@gwynedd.llyw.cymru, contact@monmouthshire.gov.uk, cpsprocurementadvice@gov.wales, enquiries@wlga.gov.uk, jamesrm1@caerphilly.gov.uk, jewinter@carmarthenshire.gov.uk, mathew.williams4@wales.nhs.uk, nigel.morgan@pembrokeshire.gov.uk, procurement.enquiries@cyfoethnaturiolcymru.gov.uk, procurement.helpdesk@poblgroup.co.uk, procurement@anglesey.gov.uk, procurement@blaenau-gwent.gov.uk, procurement@cardiff.gov.uk, procurement@carmathenshire.gov.uk, procurement@conwy.gov.uk, procurement@denbighshire.gov.uk, procurement@linc-cymru.co.uk, procurement@merthyr.gov.uk, procurement@newport.gov.uk, procurement@npt.gov.uk, procurement@powys.gov.uk, procurement@swansea.gov.uk, procurement@transportfor.wales, procurement@valeofglamorgan.gov.uk, procurement@wrexham.gov.uk, procurementteam@bridgend.gov.uk, purchasing@rctcbc.gov.uk, rose.mcguiness@wales.nhs.uk, stephen.chambers@torfaen.gov.uk, stuart.wiggins@merthyr.gov.uk, ymholiadau.caffael@ceredigion.gov.uk
Contact Phone
+44 01597826000, +44 1248750057, +44 1267234567, +44 1286679787, +44 1352701814, +44 1437775905, +44 1443, +44 1443863062, +44 1446700111, +44 1492574000, +44 1495311556, +44 1495762200, +44 1545570881, +44 1633644644, +44 1633656656, +44 1639763929, +44 1656642596, +44 1685725000, +44 1745366804, +44 1792460609, +44 1792637242, +44 1824712194, +44 1824712612, +44 1978292798, +44 2920468600, +44 2920473767, +44 2920873732, +44 2921673434, +44 3000257095, +44 3000653000, +44 7966230649

Buyer Location

Locality
CARDIFF
Postcode
CF24 1GG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales

Local Authority
Rhondda Cynon Taf
Electoral Ward
Pontypridd Town
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
5
Supplier Names

CASTELL HOWELL FOODS

FINAL FOODS

THE REAL WRAP

TIFFIN SANDWICHES

TUGO FOOD SYSTEMS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB427453
    The Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods - The framework will be for the Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods to the Councils listed in this notice and in the Invitation to Tender Document
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT454158
    The Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods - The framework was for the Supply of Pre-Prepared Sandwiches, Pre-Prepared Goods, Sandwich Fillings, Buffets and Concept Foods to the Councils listed in this notice and in the Invitation to Tender Document The framework was to cover multiple lots and geographical regions and this notice is to inform the market of the contract award

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "postalCode": "SY23 3UE"
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            "contactPoint": {
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                "postalCode": "LL32 8DU"
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            "contactPoint": {
                "email": "procurement@conwy.gov.uk",
                "telephone": "+44 1492574000"
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                "postalCode": "LL15 1YN"
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            "contactPoint": {
                "email": "procurement@denbighshire.gov.uk",
                "telephone": "+44 1824712194"
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        {
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                "postalCode": "CH7 6NA"
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            "contactPoint": {
                "email": "procurement@denbighshire.gov.uk",
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            "roles": [
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        {
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                "streetAddress": "Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street",
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                "postalCode": "LL55 1SH"
            },
            "contactPoint": {
                "email": "caffael@gwynedd.llyw.cymru",
                "telephone": "+44 1286679787"
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            "roles": [
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        {
            "id": "org-92",
            "name": "Isle of Anglesey County Council",
            "identifier": {
                "legalName": "Isle of Anglesey County Council"
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            "address": {
                "streetAddress": "Isle of Anglesey County Council, Council Offices, Llangefni",
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                "postalCode": "LL77 7TW"
            },
            "contactPoint": {
                "email": "procurement@anglesey.gov.uk",
                "telephone": "+44 1248750057"
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            "roles": [
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        {
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            "address": {
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                "postalCode": "NP15 1GA"
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            "contactPoint": {
                "email": "contact@monmouthshire.gov.uk",
                "telephone": "+44 1633644644"
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            "roles": [
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        {
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                "legalName": "Newport City Council"
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            "address": {
                "streetAddress": "Civic Centre",
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                "postalCode": "NP20 4UR"
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            "contactPoint": {
                "email": "procurement@newport.gov.uk",
                "telephone": "+44 1633656656"
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            "roles": [
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        {
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                "postalCode": "SA61 1TP"
            },
            "contactPoint": {
                "email": "nigel.morgan@pembrokeshire.gov.uk",
                "telephone": "+44 1437775905",
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            "roles": [
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        },
        {
            "id": "org-95",
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            "identifier": {
                "legalName": "Powys County Council"
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                "streetAddress": "County Hall",
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                "region": "UKL24",
                "postalCode": "LD1 5LG"
            },
            "contactPoint": {
                "email": "Procurement@powys.gov.uk",
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            "roles": [
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        },
        {
            "id": "org-51",
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                "legalName": "City & County of Swansea"
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            "address": {
                "streetAddress": "Civic Centre",
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                "postalCode": "SA1 3SN"
            },
            "contactPoint": {
                "name": "Lisa Evans",
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                "telephone": "+44 7966230649"
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            "roles": [
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                "url": "http://www.swansea.gov.uk/dobusiness"
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        },
        {
            "id": "org-96",
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                "legalName": "Vale of Glamorgan Council"
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                "streetAddress": "Civic Offices, Holton Road",
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                "postalCode": "CF63 4RU"
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            "contactPoint": {
                "email": "procurement@valeofglamorgan.gov.uk",
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            "roles": [
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        },
        {
            "id": "org-97",
            "name": "Torfaen County Borough Council",
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                "legalName": "Torfaen County Borough Council"
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                "streetAddress": "Civic Centre, Pontypool",
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                "region": "UKL16",
                "postalCode": "NP4 6YB"
            },
            "contactPoint": {
                "email": "stephen.chambers@torfaen.gov.uk",
                "telephone": "+44 1495762200"
            },
            "roles": [
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        },
        {
            "id": "org-98",
            "name": "Wrexham County Borough Council",
            "identifier": {
                "legalName": "Wrexham County Borough Council"
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            "address": {
                "streetAddress": "Commissioning Procurement and Contract Management Unit, Lampbit Street",
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                "postalCode": "LL11 1AR"
            },
            "contactPoint": {
                "email": "procurement@wrexham.gov.uk",
                "telephone": "+44 1978292798"
            },
            "roles": [
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        },
        {
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                "legalName": "WLGA"
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                "streetAddress": "One Canal Parade, Dumballs Road",
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                "region": "UKL",
                "postalCode": "CF10 5BF"
            },
            "contactPoint": {
                "email": "enquiries@wlga.gov.uk",
                "telephone": "+44 2920468600"
            },
            "roles": [
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        },
        {
            "id": "org-100",
            "name": "Natural Resources Wales",
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                "legalName": "Natural Resources Wales"
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            "address": {
                "streetAddress": "Ty Cambria House, 29 Newport Road",
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                "region": "UKL",
                "postalCode": "CF24 0TP"
            },
            "contactPoint": {
                "email": "procurement.enquiries@cyfoethnaturiolcymru.gov.uk",
                "telephone": "+44 3000653000"
            },
            "roles": [
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                        "description": "public sector",
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                    {
                        "id": "05",
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                ]
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        },
        {
            "id": "org-101",
            "name": "Pobl Group Ltd",
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                "legalName": "Pobl Group Ltd"
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                "streetAddress": "Pobl House, Phoenix Way",
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                "postalCode": "SA7 9EQ"
            },
            "contactPoint": {
                "email": "procurement.helpdesk@poblgroup.co.uk",
                "telephone": "+44 1792460609"
            },
            "roles": [
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        {
            "id": "org-102",
            "name": "Linc-Cymru Housing Association Ltd",
            "identifier": {
                "legalName": "Linc-Cymru Housing Association Ltd"
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            "address": {
                "streetAddress": "387 Newport Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 1GG"
            },
            "contactPoint": {
                "email": "procurement@linc-cymru.co.uk",
                "telephone": "+44 2920473767"
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            "roles": [
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        {
            "id": "org-103",
            "name": "Transport for Wales",
            "identifier": {
                "legalName": "Transport for Wales"
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            "address": {
                "streetAddress": "3 Llys Cadwyn, Taff Street",
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                "postalCode": "CF37 4TH"
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            "contactPoint": {
                "email": "procurement@transportfor.wales",
                "telephone": "+44 2921673434"
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            "roles": [
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        {
            "id": "org-104",
            "name": "CASTELL HOWELL FOODS LTD",
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                "legalName": "CASTELL HOWELL FOODS LTD"
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                "streetAddress": "CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands",
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                "postalCode": "SA146SX"
            },
            "contactPoint": {
                "telephone": "+44 1269846075",
                "faxNumber": "+44 1269846070"
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            "roles": [
                "supplier"
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            "details": {
                "scale": "sme"
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        },
        {
            "id": "org-105",
            "name": "Final Foods Limited",
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                "legalName": "Final Foods Limited"
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            "address": {
                "streetAddress": "8 Duke Street",
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                "region": "UK",
                "postalCode": "Sa14hs"
            },
            "roles": [
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            "details": {
                "scale": "sme"
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        },
        {
            "id": "org-106",
            "name": "Tugo Food Systems",
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                "legalName": "Tugo Food Systems"
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            "address": {
                "streetAddress": "Unit 14, Somerville Court, Trinity Way",
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                "postalCode": "OX173SN"
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            "roles": [
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            "details": {
                "scale": "sme"
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        },
        {
            "id": "org-107",
            "name": "Tiffin Sandwiches",
            "identifier": {
                "legalName": "Tiffin Sandwiches"
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            "address": {
                "streetAddress": "Tiffin House, 20 Commondale Way, Euroway Industrial Estate",
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                "postalCode": "BD46SF"
            },
            "contactPoint": {
                "telephone": "+44 7792037328"
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            "roles": [
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            "details": {
                "scale": "sme"
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        },
        {
            "id": "org-108",
            "name": "THE REAL WRAP CO LTD",
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                "legalName": "THE REAL WRAP CO LTD"
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            "address": {
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                "postalCode": "BS119TP"
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            "contactPoint": {
                "telephone": "+44 1173295020"
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            "roles": [
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            ],
            "details": {
                "scale": "sme"
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        }
    ],
    "buyer": {
        "name": "Caerphilly County Borough Council",
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        "procurementMethod": "open",
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