Award

Provision of Health Record Scanning and Digitisation Services

HYWEL DDA UNIVERSITY LOCAL HEALTH BOARD

This public procurement record has 1 release in its history.

Award

03 Apr 2023 at 10:15

S2W Notice - Website Contract Award Notice
Summary of the contracting process

The Hywel Dda University Local Health Board has awarded a contract for the Provision of Health Record Scanning and Digitisation Services. This procurement falls under the services industry category. The contracting authority is located in Carmarthen, with key contact Lewis Wells reachable via email Lewis.wells2@wales.nhs.uk or phone +44 1267229774. The contract, worth £499,870.00 GBP, was signed on 30th March 2023.

This tender for Health Record Scanning and Digitisation Services presents growth opportunities for businesses offering scanning services, especially those with expertise in digital document solutions. Companies with experience in digitising patient records and implementing Electronic Document and Records Management Systems are well-suited to compete in this procurement stage. The contract aims to support the Health Board's transition towards digital maturity and enhancing data accessibility across clinical systems, aligning with the organisation's overall digital strategy.

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Notice Information

Notice Title

Provision of Health Record Scanning and Digitisation Services

Notice Description

Hywel Dda University Health board has awarded a contract for the provision of health record scanning and digitisation services.HDUHB faces the ongoing challenge of demands for space to deliver services and an overall transition towards a paperless or paper-light organisation, is an integral element of the Health Board's Digital Response, and the advancement of the Board towards digital maturity. It is also a key enabler to many other elements of the Digital Response, and also the Health & Care Strategy. Embracing digital will see HDUHB remove digital friction, implement enabling technologies, ensure technology is aligned to roles, and enable high quality data at the point of care. Additionally, describing the digitisation of patient interactions and the automation of related processes, enabling the sharing of data across the clinical systems.As such, HDUHB is moving to a Digital Health Record, rather than physical paper patient record. Therefore, require the block scanning of a number of historic recent non-active records, These digitally scanned records need to be easily retrievable and compatible with HDUHB's Electronic Document and Records Management System ("EDRMS").The NHS London Procurement Partnership ("LPP") 'Digital Document Solutions' ("DDS") (NHS LPP Ref: DDS) framework provides a compliant route to source digital document solutions. The preferred contract structure proposed is one that will allow the Health Board to utilise services from one (1) provider.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-130491
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130491
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79999100 - Scanning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£499,870 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Apr 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Mar 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HYWEL DDA UNIVERSITY LOCAL HEALTH BOARD
Contact Name
Lewis Wells
Contact Email
lewis.wells2@wales.nhs.uk
Contact Phone
+44 1267229774

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 2AF
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE DIGITAL

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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