Notice Information
Notice Title
Electronic Postal Vote Tracking System and Voter Information Platform
Notice Description
The Welsh Government has a potential requirement for the design, implementation, and delivery of the following digital solutions for Senedd and local council elections in Wales:1. An electronic postal vote tracking system.2. A digital voter information platform.It should be noted that the Welsh Government has not reached a final decision on the introduction of these digital solutions. This early market engagement exercise is purely exploratory and does not commit the Welsh Government to future commercial activity.As part of its electoral reform programme aimed at improving democratic engagement and inclusion, the Welsh Government would like to explore the feasibility of introducing an electronic postal vote tracking system that would provide a means for electors to confirm the receipt and verification status of their postal votes.The Welsh Government is also considering the feasibility of introducing a correction procedure that would provide an opportunity for electors to correct errors on their postal voting statements that have been identified during the verification process. We would like to explore the degree to which the operation of any correction procedures could be integrated with the electronic tracking system, for example, the potential for the system to automatically trigger the issue of a replacement postal ballot pack to voters in the event that their postal vote has been rejected.In addition, we would like to explore opportunities for introducing a web-based online platform to host information for electors. The platform - www.choosemypcc.org.uk - could be used as an indication of a basic platform with functionality we would be looking to include. This system could then potentially be integrated with the electronic postal vote tracking system.Supporting documentation providing further information on the potential scope and requirements of these digital solutions can be provided on request by e-mailing ICTProcurement@gov.walesThe purpose of this early market engagement exercise is to engage with potential suppliers to:- explore the feasibility and viability of the systems described;- gain a better understand of what the market might be able to deliver and further develop our thinking on the scope and form of the potential digital solutions;- identify any potential challenges associated with the introduction of these systems; and- gather information on the potential costs of developing and introducing the digital solutions.It is intended that the outcomes of this exercise will inform decisions on the viability of progressing the digital solutions described and aid the future refinement of the requirements specification if they are taken forward. It will also support the Welsh Government's ongoing engagement with electoral stakeholders in this area.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=130623.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-130623
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130623
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- S2W Notice - Website Prior Information Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48000000 - Software package and information systems
72200000 - Software programming and consultancy services
72300000 - Data services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 6 Apr 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Not Specified
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LLYWODRAETH CYMRU / WELSH GOVERNMENT
- Contact Name
- Masnachol Digidol, Data a TGCh / Commercial Procurement Digital Data ICT
- Contact Email
- Not specified
- Contact Phone
- Not specified
Buyer Location
- Locality
- CAERDYDD / CARDIFF
- Postcode
- CF10 3NQ
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- Not specified
-
- Local Authority
- Cardiff
- Electoral Ward
- Cathays
- Westminster Constituency
- Cardiff South and Penarth
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"rationale": "We are seeking expressions of interest from potential suppliers of either or both components of the proposed digital solutions who would like to participate in this early market engagement exercise.The Welsh Government are intending to hold one-to-one discussions with suppliers in May. One-to-one discussions will be held virtually. Prior to these sessions, the Welsh Government will issue a pre-meeting questionnaire/information request to interested suppliers. This information will be used to inform the discussions at the one-to-one sessions.Please register your interest by e-mailing: ICTProcurement@gov.walesThe deadline for registering your interest is 03 May 2023.(WA Ref:130623)"
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"title": "Electronic Postal Vote Tracking System and Voter Information Platform",
"description": "The Welsh Government has a potential requirement for the design, implementation, and delivery of the following digital solutions for Senedd and local council elections in Wales:1. An electronic postal vote tracking system.2. A digital voter information platform.It should be noted that the Welsh Government has not reached a final decision on the introduction of these digital solutions. This early market engagement exercise is purely exploratory and does not commit the Welsh Government to future commercial activity.As part of its electoral reform programme aimed at improving democratic engagement and inclusion, the Welsh Government would like to explore the feasibility of introducing an electronic postal vote tracking system that would provide a means for electors to confirm the receipt and verification status of their postal votes.The Welsh Government is also considering the feasibility of introducing a correction procedure that would provide an opportunity for electors to correct errors on their postal voting statements that have been identified during the verification process. We would like to explore the degree to which the operation of any correction procedures could be integrated with the electronic tracking system, for example, the potential for the system to automatically trigger the issue of a replacement postal ballot pack to voters in the event that their postal vote has been rejected.In addition, we would like to explore opportunities for introducing a web-based online platform to host information for electors. The platform - www.choosemypcc.org.uk - could be used as an indication of a basic platform with functionality we would be looking to include. This system could then potentially be integrated with the electronic postal vote tracking system.Supporting documentation providing further information on the potential scope and requirements of these digital solutions can be provided on request by e-mailing ICTProcurement@gov.walesThe purpose of this early market engagement exercise is to engage with potential suppliers to:- explore the feasibility and viability of the systems described;- gain a better understand of what the market might be able to deliver and further develop our thinking on the scope and form of the potential digital solutions;- identify any potential challenges associated with the introduction of these systems; and- gather information on the potential costs of developing and introducing the digital solutions.It is intended that the outcomes of this exercise will inform decisions on the viability of progressing the digital solutions described and aid the future refinement of the requirements specification if they are taken forward. It will also support the Welsh Government's ongoing engagement with electoral stakeholders in this area.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=130623.",
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