Planning

Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion

CARMARTHENSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

26 May 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Carmarthenshire County Council is planning a tender process for a "Service & Maintenance contract for Community Equipment Services" in Carmarthenshire, Pembrokeshire, and Ceredigion. This opportunity falls under the "services" category and aims to engage a supplier to maintain equipment used in the Integrated Community Equipment Service. The planned procurement event is scheduled for Thursday, 8th June, with out-of-hours support required for Ceredigion. Potential bidders are encouraged to register their interest by contacting CRCorporateProcurement@carmarthenshire.gov.uk.

This tender presents business growth opportunities for companies specializing in equipment servicing and maintenance within the public sector. As the Carmarthenshire County Council seeks suppliers to ensure regular equipment inspections and breakdown support, businesses with expertise in service provision, equipment maintenance, and timely response capabilities would be well-suited to compete. The event on 8th June provides a platform for potential suppliers to engage with the council and clarify any queries regarding the procurement process.

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Notice Information

Notice Title

Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion

Notice Description

Supplier Engagement Event Thursday 8th June 14:00 Online Event The 3 Authorities are looking to engage a supplier to carry out the servicing and maintenance of certain equipment used as part of the delivery of each of the Council's Integrated Community Equipment Service (ICES). Carmarthenshire and Pembrokeshire require a supplier to carry out all of their servicing and maintenance needs, with Ceredigion only requiring an out of hours provision. To register your interest please email CRCorporateProcurement@carmarthenshire.gov.uk

Lot Information

Lot 1

Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion Supplier Engagement Event Thursday 8th June 14:00 Online Event The 3 Authorities are looking to engage a supplier to carry out the servicing and maintenance of certain equipment used as part of the delivery of each of the Council's Integrated Community Equipment Service (ICES). Carmarthenshire and Pembrokeshire require a supplier to carry out all of their servicing and maintenance needs, with Ceredigion only requiring an out of hours provision. As certain equipment needs regular, specific inspection and servicing (in accordance with manufacturer's recommendations and the HSE LOLER and PUWER legislation), the supplier will carry out this servicing either where it is being used or at one of the ICES' respective equipment stores or community settings (e.g. Care Homes, Education Establishments, etc) this will only be required for Carmarthenshire and Pembrokeshire. The supplier will also attend to the breakdown of equipment where it takes place with the intention of resolving any problems and ensuring the equipment is fully functional again. It is expected that as breakdowns can occur at any time, the supplier must be able to respond to such events at any time of the day or night, any day of the year. This provision for out of hours support (i.e. outside of standard office hours) will be for all three Authorities. The successful supplier will also ensure that all paperwork, including service and maintenance records and ongoing service schedules are kept up to date and available to each ICES when required. The successful supplier will be expected to update and electronic database for all of the equipment that will be serviced and maintained. Electronic copies of the service document to be scanned into this shared IT system. Prior to this, the Three Authorities will be holding a Supplier Engagement event online on the 8th June 2023 in order to inform and engage with potential and current suppliers on the services we are seeking to procure. This event will also provide an opportunity for you to ask questions in relation to the procurement of the print and signage provision and provide tender support to individual businesses if required. To register your interest please email CRCorporateprocurement@carmarthenshire.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-131882
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131882
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50400000 - Repair and maintenance services of medical and precision equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 May 20232 years ago
Submission Deadline
Not specified
Future Notice Date
21 Jun 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARMARTHENSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
mleighgeroge@carmarthenshire.gov.uk
Contact Phone
+44 1267234567

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1JP
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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