Award

Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services

NATURAL RESOURCES WALES

This public procurement record has 3 releases in its history.

Award

06 Dec 2023 at 00:00

TenderUpdate

27 Jul 2023 at 00:00

Tender

04 Jul 2023 at 00:00

Summary of the contracting process

Natural Resources Wales is seeking suppliers for a framework agreement encompassing services such as Print & Production, Graphic Design, Brand Development, Event Management, and Editorial Services. The procurement process is currently at the active stage, with a tender period ending on 3rd August 2023. The opportunity is located in Cardiff, UK, and falls under the main procurement category of services. The framework is divided into 5 lots, with a total contract value of £1,500,000. The procurement method is an open procedure.

This tender from Natural Resources Wales provides business growth opportunities for suppliers offering services including graphic design, event management, and editorial services. Small and medium-sized enterprises (SMEs) in the creative industry would be well-suited to compete for this framework agreement. The procurement process is transparent, with clear submission instructions available on the eTendering portal. Suppliers are encouraged to register and express their interest to participate in this lucrative opportunity.

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Notice Title

Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services

Notice Description

NRW is seeking to award a framework for the supply of; Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services. The framework will be divided into 5 lots as set out below. Lot 1: Bilingual Brand Development and Publications Lot 2: Bilingual Graphic Panels and Recreation Display Materials Lot 3: Bilingual Event Management Service, including Event Presentation Materials and sustainable merchandising Lot 4: Bilingual Video Animation Lot 5: Bilingual Editorial Service

Lot Information

Bilingual Brand Development and Publications

NRW's brand is best described as one of our most valuable assets in relation to both our reputation, and visibility. It is essential that the resultant Framework Agreement not only continues to support work undertaken to date but offer advice on future development and visual presentation of our Brand and associated identity. In addition to the above, our Communications Team require the supplier to design and produce the following: - (please not this list is indicative, representing 'typical' publications and other types of publications may be required). - Leaflets - Advertisements - Newsletters - Reports - Brochures etc., Please note:- LOT 1 includes any mapping and illustrations required for projects, to be shared with any other lots when needed. NRW will provide the content for these projects and require the supplier to provide on brand, bilingual publications.

Bilingual Graphic Panels and Recreation Display Materials

NRW have approximately 1900 people working across Wales undertaking various tasks and roles. These are best communicated and promoted by the creation and assembly of outdoor and indoor information, interpretation and promotion materials e.g. mapping and illustration panels for recreation, education and some community projects. We need to inspire the public and inform visitors what's there, why it's important and share their experiences with others. These will be required on an as and when delivery basis over the term of the Framework Agreement. Please note:- LOT 2 includes any mapping and illustrations required for projects, to be shared with any other lots when needed. NRW will provide the content for these projects and require the supplier to provide on brand, bilingual publications.

Bilingual Event Management Service, including Event Presentation Materials and Sustainable Merchandising

NRW have had success in promoting and communicating the diversity of our services; e.g. the forestry and agricultural sectors, including but not limited to issues from water and flood defences to countryside management at two key events, The Royal Welsh Show and the Eisteddfod Festival. We are committed to repeating both our attendance and success at both of these events for the foreseeable future, as well as looking for other event opportunities to promote our services in the most effective way possible; accordingly, we are looking for a supplier who can work with our communications team to deliver a 'managed service' including but not limited to:- project management, design, transportation, installation, hosting and presenting. Events supported by NRW are all about interaction between those hosting the event, fellow exhibitors and visitors. Whilst not an exhaustive list NRW believe the key benefits of Event and Display Materials as: - - Giving a human face to our organisation; - Providing information directly and personally to our customers; - Receiving direct feedback from customers and stakeholders; - Launching initiatives to a target audience; either as part of or alongside the main event. This could also include policy approaches; - Providing keynote speaking opportunities; - Providing other opportunities for more specialist contact through seminars, clinics or on-stand presentations; - Providing us with an opportunity to work with our partners; - Improving public/community relations and instil goodwill; - Enhancing or managing our reputation and profile; - Raising our brand image and public profile; Whilst not limited to; NRW require the design, build and production with associated event management for: - - Stand design and build - Staging and Materials for events (including consumables) - Display Materials, such as pull-ups banners nomadic design and creation of models and family activities NRW have previously and expect in future to have a presence at national and local events including the Eisteddfodau and the Royal Welsh Show. This lot also covers both external and internal ad hoc conferences and workshops. NRW holds a Team NRW day - our staff conference which current thinking leads us to believe will be annual. This draws around 800 of our staff together for a day and we require a managed service for this, including the provision of food, exhibition materials and consumables. In recognition of the significance of these events it is essential that supplier(s) work with NRW's communications team to ensure that all projects and outputs are delivered according to our business objectives and plans and essentially be reflective of our values and identity. Resultant designs and publications etc., must be in both English and Welsh - but not separate designs NRW requires the supplier to assist in: - Bringing ideas to life by creating compelling stories; - Building upon and protecting our reputation; - Delivering and supporting bespoke guest experiences and unique activities; - Innovative hands on activities for event visitors; - Providing an onsite presence to support hospitality and on-site assistance;

Bilingual Video Animation

NRW recognise that video animation is a useful resource to captivate and inform people of the work undertaken by NRW and its partners. NRW's communications team will provide a brief/concept, for example our subtitling requirements for all productions and creation of video animation. NRW's communications team will provide a brief for all projects. The resultant videos etc., must be in both English and Welsh - but not separate designs Videos should not only be instantly recognisable as NRW, but captivate, inform the audience and possibly incorporate interactive approaches.

Bilingual Editorial Service

NRW recognises the value and importance of editing, copywriting, copyediting, proof reading and transcreation services. Noting that any publication/materials with formatting and typographical errors etc., not only give a bad impression, but can distract the recipient/reader of the authenticity and professionalism of the source and alter their perceptions and views. Bilingual editorial services will be required in the preparation of written, visual, audible, and film media that NRW use to convey information. Please Note that NRW have a bilingual style guide and tone of voice guidelines. This will be shared with the sucessful tenderer(s). Resultant designs and publications etc., must be in both English and Welsh - but not separate designs

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-132852
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132852
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services


CPV Codes

31682230 - Graphic display panels

79820000 - Services related to printing

79822000 - Composition services

79822500 - Graphic design services

79952000 - Event services

92100000 - Motion picture and video services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
6 Dec 20232 years ago
Submission Deadline
3 Aug 2023Expired
Future Notice Date
Not specified
Award Date
4 Oct 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
4 years' time

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NATURAL RESOURCES WALES
Contact Name
Keith Edwards
Contact Email
christian.clee@cyfoethnaturiolcymru.gov.uk, keith.edwards@cyfoethnaturiolcymru.gov.uk
Contact Phone
+44 3000653000, +44 3000654079

Buyer Location

Locality
CARDIFF
Postcode
CF24 0TP
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Plasnewydd
Westminster Constituency
Cardiff East

Supplier Information

Number of Suppliers
5
Supplier Names

FOUR COMMUNICATIONS

GOLLEY SLATER GROUP

ONTRAC AGENCY

STUART LLOYD ASSOCIATES

VIEW CREATIVE

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL442912
    Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services - NRW is seeking to award a framework for the supply of; Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services. The framework will be divided into 5 lots as set out below. Lot 1: Bilingual Brand Development and Publications Lot 2: Bilingual Graphic Panels and Recreation Display Materials Lot 3: Bilingual Event Management Service, including Event Presentation Materials and sustainable merchandising Lot 4: Bilingual Video Animation Lot 5: Bilingual Editorial Service
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC459506
    Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services - NRW is seeking to award a framework for the supply of; Print & Production, Graphic Design, Brand Development, Event Management and Editorial Services. The framework will be divided into 5 lots as set out below. Lot 1: Bilingual Brand Development and Publications Lot 2: Bilingual Graphic Panels and Recreation Display Materials Lot 3: Bilingual Event Management Service, including Event Presentation Materials and sustainable merchandising Lot 4: Bilingual Video Animation Lot 5: Bilingual Editorial Service

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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