Planning

Integrated HR and Payroll Management Information System

DENBIGHSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

04 Jul 2023 at 15:12

S2W Notice - Website Prior Information Notice
Summary of the contracting process

The Denbighshire County Council, a regional or local authority based in Ruthin, LL15 1YN, is planning a tender for the procurement of an Integrated HR and Payroll Management Information System. This tender aims to source a solution that can effectively operate within a Welsh Local Government with specific functionality requirements for HR and Payroll services. The Council expects interested suppliers to register their interest by emailing procurement@denbighshire.gov.uk by 21st July 2023, with a demonstration planned via Teams for the selected suppliers in the week commencing 24th July 2023.

This procurement process presents an opportunity for software companies specialising in Software package and information systems to compete for providing a comprehensive HR and Payroll solution to Denbighshire County Council. Businesses with experience in developing configurable and GDPR-compliant software solutions for local government organisations will be well-suited to participate in this tender. The Council is specifically seeking an 'out of the box', flexible, and scalable solution that can align with their GDPR, data protection, and ICT security standards, aiming for a quick and secure implementation process.

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Notice Information

Notice Title

Integrated HR and Payroll Management Information System

Notice Description

Denbighshire County Council provides HR and Payroll services to approximately 5000 employees and employees of external companies and are looking to engage the market for the supply of an integrated HR and Payroll Management Information system which can effectively operate within a Welsh Local Government with a complex organisation hierarchy.Additional informationIn brief, the functions and features of the integrated solution will include:HR- Workforce Management- Recruitment and staff on-boarding- Contract Management- Performance Management- People Development- Absence Management and Reporting- Time and Attendance Management and Reporting- Disciplinary Management and Reporting- Analytics/Management information- Employee self service- Learning and development management- Comprehensive management reporting and dashboards- Process Automation- Alerts and reminders- Comprehensive AuditingPayroll- HRMC compliance- Comprehensive Payroll Management (pay, multiple pensions, AVCs, spinal points, student loans, court orders, salary sacrifice schemes,)- Process weekly or monthly payroll, advances of pay- Timesheets- ePayslips- Comprehensive payroll reporting including statutory reporting- P11D, P45, P60 Issuance- Process Automation- Alerts and reminders- Comprehensive AuditingIn addition, the solution must comply with:- Denbighshire County Council's GDPR and Data Protection requirements including:Compliance with the Council's Corporate Data Retention schedule;Compliance with the Council's Data Protection procedures;- Compliance with Denbighshire County Council's ICT Technical and Security Standards.The Council is not seeking a development partnership, but rather looking for an established 'out of the box', flexible, configurable, and scalable solution that can be implemented quickly and securely.If you are able to provide the required solution, please email procurement@denbighshire.gov.uk to register your interest with a short description of your software by 21st July 2023. The Council will be looking to invite suppliers to demonstrate their solutions via Teams w/c 24th July 2023

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-132898
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=132898
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
S2W Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DENBIGHSHIRE COUNTY COUNCIL
Contact Name
Lisa Rainford
Contact Email
Not specified
Contact Phone
Not specified

Buyer Location

Locality
RUTHIN
Postcode
LL15 1YN
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
Not specified
Local Authority
Denbighshire
Electoral Ward
Ruthin
Westminster Constituency
Clwyd East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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