Award

Library Evening and Weekend Staffing

UNIVERSITY OF WALES TRINITY SAINT DAVID

This public procurement record has 3 releases in its history.

Award

11 Oct 2023 at 11:22

S2W Notice - Website Contract Award Notice
Award

02 Oct 2023 at 15:02

S2W Notice - Website Contract Award Notice
Tender

31 Jul 2023 at 15:29

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The University of Wales Trinity Saint David is inviting tenders for the provision of Library Evening and Weekend Staffing services. The procurement is in the award stage, with the contract already signed on 1st September 2023. The services cover evening, weekend, Bank Holiday, Open Days/Events, and vacation periods for 2 years, with a possible 1-year extension. The service locations include Swansea, Carmarthen, and Lampeter. The procurement method is open, and the submission deadline for bids was on 29th August 2023.

This tender presents an opportunity for companies in the services sector, particularly those offering personnel supply services including temporary staff. Businesses with experience in providing staffing solutions for varied schedules and locations would be well-suited to compete. The contract has been awarded to Diogel Events Ltd, offering growth opportunities for similar service providers looking to expand their client base in the region covered by the University of Wales Trinity Saint David.

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Notice Information

Notice Title

Library Evening and Weekend Staffing

Notice Description

Following on from the success of the 2022 Library Security project, the Library and Learning Resource (LLR) has been providing evening and weekend opening hours using a combination of fixed term casual staff and agency provided security staff.For the academic years 23-24 and 24-25 the Library and Learning Resources service seeks to appoint an external agency to provide appropriate individuals to undertake the required duties to cover evening, weekend, designated Bank Holiday, Open Days/Events and vacation period opening hours.This tender is to provide appropriate staffing cover for two years, with a further optional extension for 1 year (3 years total). These services would need to commence for September 2023, with an agreed induction programme beforehand.Currently, the service provision is managed through a rota system, which will remain in place. This system requires employees to work as needed within the service, necessitating some flexibility regarding working hours. Presently, 12 individuals, distributed across Swansea, Carmarthen, and Lampeter, cover the current hours based on their availability. They handle unexpected absences, sickness, and may travel to other campuses when required. However, the service is not confined to only 12 people; additional individuals could be included based on the contracted supplier's approach to covering the hours for each position.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-133670
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=133670
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Oct 20232 years ago
Submission Deadline
29 Aug 2023Expired
Future Notice Date
Not specified
Award Date
1 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF WALES TRINITY SAINT DAVID
Contact Name
Heidi Davies
Contact Email
Not specified
Contact Phone
+44 1267676767

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 3EP
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

DIOGEL EVENTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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