Award

Finance System Support

SENEDD CYMRU / WELSH PARLIAMENT

This public procurement record has 2 releases in its history.

Award

11 Jan 2024 at 00:00

Tender

11 Sep 2023 at 00:00

Summary of the contracting process

The Senedd Cymru / Welsh Parliament has completed an award process for a Finance System Support contract. This contract aims to support its Microsoft Dynamics Business Central system over a 5-year period with the potential for a 5-year extension, starting on 1st January 2024. The Senedd seeks a partner to manage day-to-day operations, support Members' expense claims and bilingual elements, and potentially transition to a SAAS version. The procurement method used is selective with a main procurement category of services.

This opportunity offers businesses the chance to provide specialised support services to a public body, ensuring the smooth functioning of critical systems. Companies experienced in supporting Business Central and providing bilingual solutions are well-suited to compete. The contract presents a significant business growth opportunity for service providers in Wales, offering a stable long-term engagement with clear service expectations and potential for contract extension.

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Notice Title

Finance System Support

Notice Description

The Senedd has a requirement to put in place a support contract to cover a variety of areas of its' Microsoft Dynamics Business Central system. The contract will be for a 5-year period, with the option to extend for a further 5 years, commencing on 1st January 2024. The aim of this contract is to appoint a support partner to work with the Senedd Commission and maintain Business Central for the day to day operations of The Senedd, and potentially looking to move us to the SAAS version of the system in the medium to longer term. The partner will also need be able to support the Members expense claim element of the system which is key to business continuity and to servicing our requirement to record and publish Members expense claims. The system also has elements (for example the screen to raise Purchase Orders) which are bilingual (English and Welsh). The successful supplier will need to be able to support any changes to these elements as and when they occur (supported by the Translation department of The Senedd).

Lot Information

Lot 1

The Senedd has a requirement to put in place a support contract to cover a variety of areas of its' Microsoft Dynamics Business Central system. The contract will be for a 5-year period, with the option to extend for a further 5 years, commencing on 1st January 2024. The aim of this contract is to appoint a support partner to work with the Senedd Commission and maintain Business Central for the day to day operations of The Senedd, and potentially looking to move us to the SAAS version of the system in the medium to longer term. The partner will also need be able to support the Members expense claim element of the system which is key to business continuity and to servicing our requirement to record and publish Members expense claims. The system also has elements (for example the screen to raise Purchase Orders) which are bilingual (English and Welsh). The successful supplier will need to be able to support any changes to these elements as and when they occur (supported by the Translation department of The Senedd).

Renewal: January 2034, unless the extension option is not taken up and it will therefore be January 2029

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-134594
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134594
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£340,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£297,000 £100K-£500K

Notice Dates

Publication Date
11 Jan 20242 years ago
Submission Deadline
11 Oct 2023Expired
Future Notice Date
Not specified
Award Date
22 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
September 2033

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SENEDD CYMRU / WELSH PARLIAMENT
Contact Name
Not specified
Contact Email
helena.grant@senedd.wales
Contact Phone
+44 3002006549

Buyer Location

Locality
CARDIFF
Postcode
CF99 1SN
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

TOTAL ENTERPRISE SOLUTIONS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP450216
    Finance System Support - The Senedd has a requirement to put in place a support contract to cover a variety of areas of its' Microsoft Dynamics Business Central system. The contract will be for a 5-year period, with the option to extend for a further 5 years, commencing on 1st January 2024. The aim of this contract is to appoint a support partner to work with the Senedd Commission and maintain Business Central for the day to day operations of The Senedd, and potentially looking to move us to the SAAS version of the system in the medium to longer term. The partner will also need be able to support the Members expense claim element of the system which is key to business continuity and to servicing our requirement to record and publish Members expense claims. The system also has elements (for example the screen to raise Purchase Orders) which are bilingual (English and Welsh). The successful supplier will need to be able to support any changes to these elements as and when they occur (supported by the Translation department of The Senedd).
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN462947
    Finance System Support - The Senedd has a requirement to put in place a support contract to cover a variety of areas of its' Microsoft Dynamics Business Central system. The contract will be for a 5-year period, with the option to extend for a further 5 years, commencing on 1st January 2024. The aim of this contract is to appoint a support partner to work with the Senedd Commission and maintain Business Central for the day to day operations of The Senedd, and potentially looking to move us to the SAAS version of the system in the medium to longer term. The partner will also need be able to support the Members expense claim element of the system which is key to business continuity and to servicing our requirement to record and publish Members expense claims. The system also has elements (for example the screen to raise Purchase Orders) which are bilingual (English and Welsh). The successful supplier will need to be able to support any changes to these elements as and when they occur (supported by the Translation department of The Senedd).

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