Planning

Homeless Management Information System

WREXHAM COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

12 Oct 2023 at 12:15

S2W Notice - Website Prior Information Notice
Summary of the contracting process

The Wrexham County Borough Council is initiating a tender process for a Homeless Management Information System. The system will need to be GDPR compliant and provide comprehensive reporting functionality, including WHO12 statutory homelessness data reporting required by the Welsh Government. The council is seeking a system that can process homelessness applications, provide case management and temporary accommodation placements management without the use of excel spreadsheets. The deadline for submitting an overview of a solution is Thursday 9th November.

This tender from Wrexham County Borough Council presents an opportunity for businesses offering database systems and information systems and servers to compete. Companies specialising in software development for public sector services, housing management, and Welsh language support are well-suited to bid for this contract. Businesses capable of meeting the latest web content accessibility guidelines and browser compatibility requirements will have an advantage in securing this procurement opportunity.

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Notice Information

Notice Title

Homeless Management Information System

Notice Description

BACKGROUNDWrexham County Borough Council are conducting market engagement for a GDPR compliant system to manage their Homelessness reporting records.The system must also provide comprehensive reporting functionality, including but not limited to, reporting for WHO12 statutory homelessness data required to be submitted to Welsh Government.REQUIREMENTS- Processing of Homeless and housing applications- Homelessness investigation, advice and case management with signposting to relevant bodies- Ability to record all Temporary accommodation placements in B&B, WCB and LLA accommodation to eliminate the use of excel spreadsheets- Ability to have a waiting list for Temporary accommodation and a facility to note what type of accommodation required- To be able to store contracts for all Temporary Accommodation placements to enable us to continue working digitally- Ability for person to fill in online/email homeless application- Must be fully compliant with the reforms to the Housing (Wales) Act 2014- Welsh language standards require that all aspects of the customer facing side of the product must be available in Welsh and English. This includes all messages, on screen (including any error messages), text and emails- Ideally there will be separate Welsh and English versions. If bilingual, it must be Welsh first- The ability to report to Welsh Government (WG) WHO12 data returns on homelessness stats with the option to update/ add/remove Data accordingly which is dictated to by WG- We are committed to the operation of browsers that are capable of supporting the latest security updates as well as support for HTML 5. Your application must be compliant with the latest version of the Web Content Accessibility Guidelines (WCAG) [currently v2.1 but v2.2 expected in Autumn 2023], to a minimum Level AA standard- Any documents produced directly from the application, for external publication (client/website) must be made accessible. The application must have the ability to either use an accessible template(s) designed by the Authority or have the capability of the system template(s) being amended by specialist staff within the Authority, to make necessary updates to ensure the templates are accessible- Browser access from within the Organisation must explicitly support Microsoft Edge (Chromium). To cater for external users a full range of browsers must also be supported with a commitment to maintain ongoing compatibility with all later browser releasesNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135519.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-135519
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135519
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
S2W Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48610000 - Database systems

48800000 - Information systems and servers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WREXHAM COUNTY BOROUGH COUNCIL
Contact Name
Sian Milwicz
Contact Email
Not specified
Contact Phone
Not specified

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
Not specified
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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