Award

Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant

LEGAL, DEMOCRATIC AND BUSINESS INTELLIGENCE, SWANSEA COUNCIL,

This public procurement record has 2 releases in its history.

Award

11 Apr 2024 at 00:00

Tender

08 Dec 2023 at 00:00

Summary of the contracting process

The Legal, Democratic and Business Intelligence department of Swansea Council in the UK has awarded a contract for the "Framework Agreement for the Hire, Purchase, and Repair of Small Tools and Plant" to multiple suppliers. The procurement process has been completed, and the contract was signed on 11th April 2024. This contract covers various lots, including the hire of small tools, heavy plant, scaffold and fence, purchase of plant and tools, and repair and servicing. The procurement method used was an open procedure.

This tender by Swansea Council offers opportunities for suppliers of various sizes, including SMEs and large-scale enterprises, who can provide goods related to small tools, heavy plant, scaffold and fence, plant and tools purchase, and repair services. Businesses interested in construction-related goods and services for Swansea Council's building work can explore this opportunity further. The tender submission deadline for interested businesses to bid is 12th January 2024.

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Notice Title

Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant

Notice Description

To supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services. Lot 1: Hire of small tools Lot 2: Hire of heavy plant Lot 3: Hire of scaffold and fence Lot 4: Purchase of Plant & tools Lot 5: Repair and Servicing

Lot Information

Lot 1: Hire of small tools

Lot 1 encompasses a range of hand-held tools, including Breakers, Cutters, Drills, and Hedge Trimmers. All equipment supplied within this lot must adhere to a maximum age limit of 5 years. Prices for Lot 1 services should be submitted using the designated "Annex 2 Price Schedule Plant Listing".. There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Renewal: Framework Agreement Period: 12th February 2024 to 11th February 2026 (With the option to extend for up to a further 24 Months)

Lot 2: Hire of heavy plant

Lot 2 consists of equipment such as Hoists, Generators, and Pressure Washers. Within this lot, all equipment is subject to a maximum age limit of 5 years. Pricing for Lot 2 services should be submitted using the specified "Annex 2 Price Schedule Plant Listing. There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Renewal: Framework Agreement Period: 12th February 2024 to 11th February 2026 (With the option to extend for up to a further 24 Months)

Lot 3: Hire of scaffold and fence

Lot 3 encompasses items including Fence Panels, Scaffold Towers, and Ladders. All equipment provided under this lot must comply with a maximum age limit of 5 years. Pricing for Lot 3 services should be submitted using the designated "Annex 2 Price Schedule Plant Listing".. There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Renewal: Framework Agreement Period: 12th February 2024 to 11th February 2026 (With the option to extend for up to a further 24 Months)

Lot 4: Purchase of Plant & tools

Lot 4 is dedicated to the acquisition of Plant equipment. Pricing for Lot 4 services should be submitted using the designated "Annex 2 Price Schedule Plant Listing".. There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Renewal: Framework Agreement Period: 12th February 2024 to 11th February 2026 (With the option to extend for up to a further 24 Months)

Lot 5: Repair and Servicing

Lot 5 pertains to the comprehensive repair and servicing of all plant and equipment owned by Swansea Council. Pricing for Lot 5 services should be submitted using the designated "Annex 2 Price Schedule Plant Listing".. There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots

Renewal: Framework Agreement Period: 12th February 2024 to 11th February 2026 (With the option to extend for up to a further 24 Months)

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-135648
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135648
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work


CPV Codes

34928310 - Safety fencing

42600000 - Machine tools

42611000 - Special-purpose machine tools

44212310 - Scaffolding

44313100 - Wire-mesh fencing

45259000 - Repair and maintenance of plant

45340000 - Fencing, railing and safety equipment installation work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Apr 20241 years ago
Submission Deadline
12 Jan 2024Expired
Future Notice Date
Not specified
Award Date
11 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LEGAL, DEMOCRATIC AND BUSINESS INTELLIGENCE, SWANSEA COUNCIL,
Contact Name
Lisa Evans
Contact Email
procurement@swansea.gov.uk
Contact Phone
+44 7966230649

Buyer Location

Locality
SWANSEA,
Postcode
SA1 3SN
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea

Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
8
Supplier Names

BRANDON HIRE

GAP

GAP GROUP

MILES HIRE

PREMIER HIRE CENTRES

SPEEDY ASSET SERVICES

SPEEDY HIRE CENTRE

SUNBELT RENTALS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC459803
    Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant - To supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services. Lot 1: Hire of small tools Lot 2: Hire of heavy plant Lot 3: Hire of scaffold and fence Lot 4: Purchase of Plant & tools Lot 5: Repair and Servicing
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR474201
    Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant - To supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services. Lot 1: Hire of small tools Lot 2: Hire of heavy plant Lot 3: Hire of scaffold and fence Lot 4: Purchase of Plant & tools Lot 5: Repair and Servicing

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "description": "Lot 5 pertains to the comprehensive repair and servicing of all plant and equipment owned by Swansea Council. Pricing for Lot 5 services should be submitted using the designated \"Annex 2 Price Schedule Plant Listing\".. There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots",
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                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Framework Agreement Period: 12th February 2024 to 11th February 2026 (With the option to extend for up to a further 24 Months)"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "See Tender Docs",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "90"
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                    ]
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2147483647
        },
        "bidOpening": {
            "date": "2024-01-12T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "http://etenderwales.bravosolution.co.uk"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Plant familiarisation training, in accordance with relevant regulations, should be provided at the time of plant hire. Throughout the duration of this framework agreement, there will be no minimum order value, ensuring flexibility and accessibility for Swansea Council's equipment and plant hire needs. Provide compelling evidence of conformity to relevant European or British Standards for all tools, equipment, and plant supplied. Ensure that CE markings, signifying compliance, are prominently displayed on all equipment. The prices listed in this Pricing Schedule are inclusive of all components, encompassing profit, labour, materials, fuel, delivery, and any other expenses as specified under the Conditions of the Contract, which are the responsibility of the Supplier. Prices are to remain fixed for an initial period of twelve (12) months. Bidders are required to submit pricing for all items within the lot."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-04-12T00:00:00Z"
            }
        },
        "classification": {
            "id": "42600000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "techniques": {
            "hasFrameworkAgreement": true
        }
    },
    "language": "EN",
    "description": "Register your company on the eTenderWales portal (this is only required once): -- Navigate to the portal: http://etenderwales.bravosolution.co.uk -- Click the \"Suppliers register here\" link. -- Enter your correct business and user details. -- Note the username you chose and click \"Save\" when complete. -- You will shortly receive an e-mail with your unique password (please keep this secure). -- Agree to the terms and conditions and click \"continue\". 2. Express an interest in the project: -- Login to the portal with your username/password. -- Click the \"ITTs Open to All Suppliers\" link (these are the ITTs open to any registered supplier). -- Click on the relevant ITT to access the content. -- Click the \"Express Interest\" button in the \"Actions\" box on the left-hand side of the page. -- This will move the ITT into your \"My ITTs\" page (this is a secure area reserved for your projects only). -- Click on the ITT code. You can now access any attachments by clicking the \"Settings and Buyer Attachments\" in the \"Actions\" box. 3. Responding to the invitation to tender: -- You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting). -- You can now use the \"Messages\" function to communicate with the buyer and seek any clarification. -- Note the deadline for completion, then follow the onscreen instructions to complete the ITT. -- There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: -- E-mail: help@bravosolution.co.uk -- Phone: +44 8003684850 Thanks (WA Ref:140625)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-135648"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-135648-award-140625-133",
            "title": "Lot 1: Hire of small tools",
            "suppliers": [
                {
                    "id": "org-118",
                    "name": "Brandon Hire Plc"
                },
                {
                    "id": "org-119",
                    "name": "GAP Group Ltd"
                },
                {
                    "id": "org-120",
                    "name": "Premier hire centres ltd"
                },
                {
                    "id": "org-121",
                    "name": "Speedy Asset Services Ltd"
                },
                {
                    "id": "org-122",
                    "name": "Sunbelt Rentals"
                }
            ],
            "relatedLots": [
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            ]
        },
        {
            "id": "ocds-kuma6s-135648-award-140625-134",
            "title": "Lot 2: Hire of heavy plant",
            "suppliers": [
                {
                    "id": "org-118",
                    "name": "Brandon Hire Plc"
                },
                {
                    "id": "org-123",
                    "name": "GAP"
                },
                {
                    "id": "org-120",
                    "name": "Premier hire centres ltd"
                },
                {
                    "id": "org-121",
                    "name": "Speedy Asset Services Ltd"
                },
                {
                    "id": "org-122",
                    "name": "Sunbelt Rentals"
                }
            ],
            "relatedLots": [
                "2"
            ]
        },
        {
            "id": "ocds-kuma6s-135648-award-140625-135",
            "title": "Lot 3: Hire of scaffold and fence",
            "suppliers": [
                {
                    "id": "org-119",
                    "name": "GAP Group Ltd"
                },
                {
                    "id": "org-120",
                    "name": "Premier hire centres ltd"
                },
                {
                    "id": "org-124",
                    "name": "Speedy Hire Centre"
                },
                {
                    "id": "org-122",
                    "name": "Sunbelt Rentals"
                }
            ],
            "relatedLots": [
                "3"
            ]
        },
        {
            "id": "ocds-kuma6s-135648-award-140625-136",
            "title": "Lot 4: Purchase of Plant & tools",
            "suppliers": [
                {
                    "id": "org-122",
                    "name": "Sunbelt Rentals"
                },
                {
                    "id": "org-120",
                    "name": "Premier hire centres ltd"
                },
                {
                    "id": "org-121",
                    "name": "Speedy Asset Services Ltd"
                }
            ],
            "relatedLots": [
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            ]
        },
        {
            "id": "ocds-kuma6s-135648-award-140625-137",
            "title": "Lot 5: Repair and Servicing",
            "suppliers": [
                {
                    "id": "org-125",
                    "name": "MILES HIRE LIMITED"
                },
                {
                    "id": "org-120",
                    "name": "Premier hire centres ltd"
                }
            ],
            "relatedLots": [
                "5"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-135648-award-140625-133",
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            "status": "active",
            "value": {
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                "currency": "GBP"
            },
            "dateSigned": "2024-04-11T00:00:00Z"
        },
        {
            "id": "ocds-kuma6s-135648-award-140625-134",
            "awardID": "ocds-kuma6s-135648-award-140625-134",
            "title": "Lot 2: Hire of heavy plant",
            "status": "active",
            "value": {
                "amount": 0.01,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-11T00:00:00Z"
        },
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            "id": "ocds-kuma6s-135648-award-140625-135",
            "awardID": "ocds-kuma6s-135648-award-140625-135",
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                "currency": "GBP"
            },
            "dateSigned": "2024-04-11T00:00:00Z"
        },
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            "id": "ocds-kuma6s-135648-award-140625-136",
            "awardID": "ocds-kuma6s-135648-award-140625-136",
            "title": "Lot 4: Purchase of Plant & tools",
            "status": "active",
            "value": {
                "amount": 0.01,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-11T00:00:00Z"
        },
        {
            "id": "ocds-kuma6s-135648-award-140625-137",
            "awardID": "ocds-kuma6s-135648-award-140625-137",
            "title": "Lot 5: Repair and Servicing",
            "status": "active",
            "value": {
                "amount": 0.01,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-11T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2023/S 000-036165"
        }
    ],
    "bids": {
        "statistics": [
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                "relatedLot": "1"
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            {
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}