Award

Auditorium House Lights Tender 2023

THEATR BRYCHEINIOG CYF

This public procurement record has 2 releases in its history.

Award

09 Oct 2025 at 16:15

S2W Notice - Website Contract Award Notice
Tender

13 Nov 2023 at 14:24

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

The procurement process for "Auditorium House Lights Tender 2023" was initiated by Theatr Brycheiniog Cyf, located in Brecon, Powys. The organization secured a grant from the Arts Council of Wales to upgrade their auditorium's lighting system. This tender, categorised under the works sector focusing on lighting equipment and related installation work, sought the installation of eco-friendly, dimmable LED lights to replace the existing setup from 1997. With a procurement method marked as 'open', the tender period closed on 11th December 2023, and an award was made to Stage Lighting Services Limited on 15th December 2023. The awarded contract, valued at approximately £48,716.44, was signed on 16th December 2023.

This tender provides significant opportunities for businesses specialising in lighting and electrical installation, particularly those with expertise in theatrical and eco-friendly lighting solutions. Businesses capable of quickly executing complex installations, meeting detailed technical requirements, and adhering to specific operational timelines would be well-suited to compete for such projects. Additionally, companies interested in consortia arrangements may find this type of contract beneficial for expanding their market presence and exploring collaborative dynamics, given the buyer's openness to such bids. This contract also signals potential for future related projects, providing avenues for long-term business growth.

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Notice Information

Notice Title

Auditorium House Lights Tender 2023

Notice Description

Theatr Brycheiniog has been fortunate and grateful to secure an Arts Council of Wales grant to upgrade its current auditorium house lights to a new and more eco and environmentally friendly system, replacing what was installed when the building opened in 1997.We are looking at replacing the whole of the above with Dimmable LED lighting of a warm nature, fully dimmable to zero with no flicker or strobe when reaching a low level which and must be controllable via our lighting console but also have an option to operate remotely so housekeeping can switch them on without using the lighting desk.We need to replace the dimmer with equipment that is able to control the new fittings and ensure it can cope with dimming of LED fittings in a smooth and flicker free fashion as would be expected in a theatre auditorium location.All new fixtures must be fully dimmable with a smooth dimming curve which suites a theatrical auditorium. There must be no flicker or strobe when the lights are fading up or down.The new fitting must be able to fit (where reasonably practicable) in the existing positions of the houselights. (replace the ceiling mounted with new and wall mounted with new) the decorative must be discreet and able to light the aisle up. The bridge units can replace the existing units and can be rigged from the existing infrastructure that is in place. The old units need to be de rigged. Bolts and clamps need to be factored into the price for the bridge units.The cost would need to consist of supply, deliver, install and commission the system to an agreed timetable with Theatr Brycheiniog. Consideration must be taken to ensure all walls are made good before and/or after installation of new fittings.For further information regarding this please contact ioan@brycheiniog.co.ukApproximate budget is PS95,000.00 however this is part of a larger project. If there is an underspend in the other part of the project there may be more funds available. Suppliers are welcome to provide a single tender for both projects but must indicate interest through Sell 2 Wales on both tenders.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-136415
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136415
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

CPV Codes

31500000 - Lighting equipment and electric lamps

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

45311100 - Electrical wiring work

45311200 - Electrical fitting work

45315000 - Electrical installation work of heating and other electrical building-equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£48,716 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20254 months ago
Submission Deadline
11 Dec 2023Expired
Future Notice Date
Not specified
Award Date
16 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THEATR BRYCHEINIOG CYF
Contact Name
David Wilson, Ioan Wynne
Contact Email
ioan@brycheiniog.co.uk
Contact Phone
+44 1874622838

Buyer Location

Locality
POWYS
Postcode
LD3 7EW
Post Town
Llandrindod Wells
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
Not specified
Local Authority
Powys
Electoral Ward
Brecon East
Westminster Constituency
Brecon, Radnor and Cwm Tawe

Supplier Information

Number of Suppliers
1
Supplier Name

STAGE LIGHTING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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