Planning

Payments Distribution Bank Reconciliation System

WREXHAM COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

22 Dec 2023 at 10:54

S2W Notice - Website Prior Information Notice
Summary of the contracting process

The Wrexham County Borough Council has initiated a tender process for the provision of a Payments Distribution Bank Reconciliation System. The Council is seeking proposals from suppliers for a system compliant with PCI DSS standards and able to support various payment options, Welsh language integration, and automated reconciliation functionalities. The deadline for submitting an overview of solutions to the Category Manager is 31st January 2024. The tender aims to engage the market for future procurement decisions.

This opportunity presents potential growth for businesses proficient in financial and insurance services, particularly those offering innovative payment solutions and back-office systems. Companies with expertise in system integration, compliance with payment regulations, and configurable reporting tools would be well-suited to compete in this procurement stage. The tender invites suppliers to propose solutions that align with the Council's requirements for a comprehensive payment and distribution system, providing opportunities for market engagement and potential future partnerships.

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Notice Information

Notice Title

Payments Distribution Bank Reconciliation System

Notice Description

BackgroundThis Prior Information Notice (PIN) is to signal an intention to engage with the market.Wrexham council are seeking proposals from suitably qualified suppliers for the provision of a fully hosted, browser based, PCI DSS compliant payments and back office system including cash receipting, distribution and bank reconciliation, compatible with Microsoft Edge and able to interoperate with other IT systems working fully in accordance with applicable regulations, maintained as required by the supplier.The proposals submitted will be considered for market engagement purposes only and provide Wrexham County Borough Council with relevant information to enable an analysis of appropriate options available. This will be used to inform any future procurement process relating to this function.The supplier must include and be able to provide a system which is able to meet the following essential minimum requirements.SpecificationPayments must include:* Multiple payment options and channels. Minimum requirement to support cash and cheque processing and banking, major credit and debit cards, PayPal, with progression available for Apple Pay, Google Pay and Open Banking* Welsh language and WCAG compliant public facing payment portal with ability to integrate seamlessly with a variety of third party applications* WCAG complaint staff platform with pre-approved integrations to various telephony providers and PCI approved mid call solution as standard* Welsh language compliant Automated Telephone Payment line facilitating a number of council payments available 24/7Distribution requirements:* Flexible system build to allow for various import and export styles in multiple formats i.e. .csv and .txt to allow multiple interfaces with internal and external applications* Automated scheduler tailorable to suitBank reconciliation:* Fully integrated with the flexibility to allow for a range of different import and export formats* Customisable reporting tool* Bulk automatic reconciliation with the ability to enter manual adjustments.Other functionality:* General system maintenance to manage set up and configuration of system, users, templates, account types, payment methods* Innovative reporting functionality tailorable to deliver various system reports* E-returns tailorable to suitResponsesWrexham CBC is not bound to accept any proposals submitted by suppliers and is not liable for any costs incurred as a result of suppliers engaging with this process. This early market engagement exercise does not guarantee that a procurement will take place and Wrexham CBC reserves the right to defer from any procurement entirely.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=137568.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-137568
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137568
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
S2W Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66000000 - Financial and insurance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Dec 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WREXHAM COUNTY BOROUGH COUNCIL
Contact Name
Tashi Jackson
Contact Email
Not specified
Contact Phone
Not specified

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
Not specified
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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