Award

Graduation Photography

SWANSEA UNIVERSITY

This public procurement record has 2 releases in its history.

Award

10 Sep 2024 at 00:00

Tender

11 Jan 2024 at 00:00

Summary of the contracting process

Swansea University recently completed the procurement process for a graduation photography concession, with H Tempest Ltd. having been awarded the contract. The tender, entitled "Graduation Photography," falls under the services category and specifically pertains to education. The procurement, conducted through an open procedure, included significant ceremonies held biannually in Swansea, Wales, covering regions UKL18, UKL17, and UKL14. Key dates include the contract signing on 5th July 2024, with ceremonies taking place in July and December each year. The awarded contract's aim is to provide graduation photography services, with the supplier paying a commission of at least 50% of their sales income back to the University.

This tender presents substantial opportunities for businesses specialising in event photography, particularly those with experience in handling high-volume and high-profile events. The selected supplier, H Tempest Ltd., will manage photography for thousands of graduates and their guests at Swansea University's graduation ceremonies, creating potential for considerable revenue through direct sales to graduates. Companies with strong technical capabilities, a robust implementation plan, and a high degree of flexibility to accommodate the University's scheduling and venue requirements would be well-suited to compete for similar tenders in the future. The open procurement method ensures broad participation, encouraging competition and innovation in service delivery, ultimately fostering business growth in the specialist photography sector.

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Notice Title

Graduation Photography

Notice Description

The University has a requirement for graduation photography. This is a concessions contract. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier. The supplier will pay a minimum of 50% of their photography sales income back to the University as commission. The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.

Lot Information

Lot 1

The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies. Ceremonies will take place twice yearly, namely in July (approximately 4,000-5,000 graduates) and December (approximately 3,000-4,000 graduates). The Winter ceremonies will normally take place at the Great Hall at the University's Bay Campus and will typically last up 3-4 days with up to 4 ceremonies (200 graduates per ceremony). Summer ceremonies will also be delivered in Swansea Arena over the space of approximately 4 days (350-400 graduates per ceremony with up to 3 ceremonies per day). When utilising Swansea Arena, post-ceremony functions such as official photography may be held off-site on one of the University campuses.

Renewal: Extension period

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-137947
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=137947
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

22315000 - Photographs

79961300 - Specialised photography services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20241 years ago
Submission Deadline
12 Feb 2024Expired
Future Notice Date
Not specified
Award Date
5 Jul 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SWANSEA UNIVERSITY
Contact Name
Sue Davies
Contact Email
procurement@swansea.ac.uk
Contact Phone
+44 1792602779

Buyer Location

Locality
SWANSEA
Postcode
SA2 8PP
Post Town
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL14 South West Wales, TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea

Local Authority
Swansea
Electoral Ward
Sketty
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

H TEMPEST

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN462954
    Graduation Photography - The University has a requirement for graduation photography. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier. The supplier will pay a minimum of 50% of their photography sales income back to the University as commission. The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP490665
    Graduation Photography - The University has a requirement for graduation photography. This is a concessions contract. There will be no cost to the University for the provision of photography; graduates will be required to pay for any services they require direct to the supplier. The supplier will pay a minimum of 50% of their photography sales income back to the University as commission. The University has a requirement to appoint a supplier to conduct photography when hosting graduation ceremonies. The requirement will cover graduates of the University and their guests who will partake in the ceremonies.

Open Contracting Data Standard (OCDS)

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