Award

Pension Administration Software

CYNGOR GWYNEDD COUNCIL

This public procurement record has 1 release in its history.

Award

16 Feb 2024 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Cyngor Gwynedd Council is seeking to award a contract for Pension Administration Software for the duration of five years from 17th September 2024 to 16th September 2029. The procurement method used is a limited tender with an award procedure without prior publication of a call for competition. The contract has been awarded under regulation 32(2)(b)(ii) due to the absence of competition for technical reasons.

This tender presents an opportunity for businesses specialising in software solutions for pension administration services to compete. The Gwynedd Council aims to partner with organisations that can provide tailored services meeting specific technical requirements over the five-year period. Businesses with experience in delivering pension administration software within regulated environments would be well-suited to engage in this procurement process.

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Notice Information

Notice Title

Pension Administration Software

Notice Description

Gwynedd Council on behalf of the Gwynedd Pension Fund is awarding a contract for the delivery of Pension Administration Software for the duration of five years from the 17th of Sept 2024 to the 16th of Sept 2029.

Lot Information

Lot 1

The contract has been awarded under regulation 32(2)(b)(ii) because it is not possible for a supplier other than the incumbent to continue this service for technical reasons. There are no reasonable alternatives and the parameters of the procurement (including timescales) are driven by the circumstances the Council finds itself in and have not been artificially narrowed. These circumstances are: 1. The impact and timing of McCloud on LGPS funds meaning that it is not possible to scope the technical requirements or implement a transition to a new supplier to coincide with the current contract cycle. 2. The unreasonable cost (due to scarcity) of resource to dedicate to a transition to a new supplier, due to difficulty recruiting staff within pensions administration. 3. LGPS changes to the re-evaluation dates of pensions have altered the technical parameters of the system in a manner that can only be met by the incumbent system. 4. The above changes in pensions law and guidance (which have been outside of the control of the Council) mean that the timescales required for procurement and transition to a new supplier (between 12 -18 months) are such that it is not technically possible for any other provider to fulfil the Council's service requirements at the time required (Regulation 32(2)(c) relied on in the alternative).

Procurement Information

Award of a contract without prior publication of a call for competition in the cases listed below. The services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons Explanation: Regulation 32(2)(b)(ii) of the regulations states: (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-- (b)where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:-- (ii)competition is absent for technical reasons,

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-138570
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138570
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

75 - Administration, defence and social security services

CPV Codes

48000000 - Software package and information systems

75100000 - Administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,593,315 £1M-£10M

Notice Dates

Publication Date
16 Feb 20242 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Jan 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CYNGOR GWYNEDD COUNCIL
Contact Name
Not specified
Contact Email
arwelapifanevans@gwynedd.llyw.cymru
Contact Phone
+44 01286679200

Buyer Location

Locality
CAERNARFON
Postcode
LL55 1SH
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL32 Gwynedd
Delivery Location
TLL12 Gwynedd
Local Authority
Gwynedd
Electoral Ward
Canol Tref Caernarfon
Westminster Constituency
Dwyfor Meirionnydd

Supplier Information

Number of Suppliers
1
Supplier Name

HEYWOOD PENSION TECHNOLOGIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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