This public procurement record has 4 releases in its history.

Award

15 Oct 2024 at 01:00

TenderUpdate

26 Mar 2024 at 00:00

TenderUpdate

19 Mar 2024 at 00:00

Tender

01 Mar 2024 at 00:00

Summary of the contracting process

The Legal, Democratic and Business Intelligence department of Swansea Council has concluded the procurement process for a Framework Agreement for the Supply of Tarmacadam & Aggregates. This procurement is part of the Council’s ongoing maintenance and construction works, specifically for surfacing materials and dry stone products delivered in Swansea (UKL18). The process followed an open procedure, primarily focused on goods, with key procurement activities including the establishment of contracts with multiple suppliers such as Derwen, Tarmac Trading Limited, Aggregate Industries UK Ltd, and Gerald D Harries & Sons Ltd. The award stage was completed on 15th October 2024, with initial contracts signed on 12th September 2024, and the framework is active until March 2026, with options for further extensions.

This framework agreement offers significant business growth opportunities for suppliers of tarmacadam and aggregates, particularly those capable of fulfilling various quantity orders under strict safety and delivery regulations. The tender is well-suited for both SMEs and large-scale suppliers who can meet the requirements of on-site deliveries and potentially competitive collection arrangements, depending on proximity to work sites. Businesses that can ensure the delivery of high-quality materials within specified safety standards will find this framework an advantageous opportunity to partner with a major local authority and potentially secure contracts over a multi-year period.

How relevant is this notice?

Notice Title

Framework Agreement for the Supply of Tarmacadam & Aggregates

Notice Description

The Swansea Council undertake maintenance and construction works. To facilitate these works it is necessary to procure materials and this tender is to facilitate the procurement of surfacing materials and dry stone products. Goods must be delivered at the address shown on the purchase order, free of charge and at the contractors own risk and in such quantities as specified on each order issued under the terms of the contract. All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away. Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.

Lot Information

Stone mastic Ashphelt (conforming to EN13108, Part 5).

The Swansea Council undertake maintenance and construction works. To facilitate these works it is necessary to procure materials and this tender is to facilitate the procurement of surfacing materials and dry stone products All deliveries to site must be confirmed with a Swansea Council nominated officer. Goods must be delivered at the address shown on the purchase order, free of charge and at the contractors own risk and in such quantities as specified on each order issued under the terms of the contract. All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away. On-site storage facilities and those at the Swansea Councils Corporate Building and Property Services Stores at Heol-y-Gors and those at the Highways Depot at Players Industrial Estate Clydach are kept at a minimum Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.. Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.

Renewal: Framework Agreement Period: April 2024 - March 2026 (With the option to extend for up to 12 months, plus the option to extend for up to further 12 months.)

Aggregates for Unbound and Hydraulically Bound materials to EN 13242

The Swansea Council undertake maintenance and construction works. To facilitate these works it is necessary to procure materials and this tender is to facilitate the procurement of surfacing materials and dry stone products All deliveries to site must be confirmed with a Swansea Council nominated officer. Goods must be delivered at the address shown on the purchase order, free of charge and at the contractors own risk and in such quantities as specified on each order issued under the terms of the contract. All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away. On-site storage facilities and those at the Swansea Councils Corporate Building and Property Services Stores at Heol-y-Gors and those at the Highways Depot at Players Industrial Estate Clydach are kept at a minimum Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.. Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.

Renewal: Framework Agreement Period: April 2024 - March 2026 (With the option to extend for up to 12 months, plus the option to extend for up to further 12 months.)

Supplementary Prices

The Swansea Council undertake maintenance and construction works. To facilitate these works it is necessary to procure materials and this tender is to facilitate the procurement of surfacing materials and dry stone products All deliveries to site must be confirmed with a Swansea Council nominated officer. Goods must be delivered at the address shown on the purchase order, free of charge and at the contractors own risk and in such quantities as specified on each order issued under the terms of the contract. All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away. On-site storage facilities and those at the Swansea Councils Corporate Building and Property Services Stores at Heol-y-Gors and those at the Highways Depot at Players Industrial Estate Clydach are kept at a minimum Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.. Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.

Renewal: Framework Agreement Period: April 2024 - March 2026 (With the option to extend for up to 12 months, plus the option to extend for up to further 12 months.)

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-139443
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=139443
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

14 - Mining, basic metals and related products


CPV Codes

14210000 - Gravel, sand, crushed stone and aggregates

14212000 - Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates

14212200 - Aggregates

14213000 - Macadam, tarmac and tar sands

14213200 - Tarmac

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20241 years ago
Submission Deadline
1 Apr 2024Expired
Future Notice Date
Not specified
Award Date
12 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
Legal, Democratic and Business Intelligence, Swansea Council,
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA,
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea

Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
4
Supplier Names

AGGREGATE INDUSTRIES UK LTD

Derwen

Gerald D Harries & Sons Ltd

TARMAC TRADING LIMITED

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR469103
    Framework Agreement for the Supply of Tarmacadam & Aggregates - The Swansea Council undertake maintenance and construction works. To facilitate these works it is necessary to procure materials and this tender is to facilitate the procurement of surfacing materials and dry stone products. Goods must be delivered at the address shown on the purchase order, free of charge and at the contractors own risk and in such quantities as specified on each order issued under the terms of the contract. All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away. Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT492951
    Framework Agreement for the Supply of Tarmacadam & Aggregates - The Swansea Council undertake maintenance and construction works. To facilitate these works it is necessary to procure materials and this tender is to facilitate the procurement of surfacing materials and dry stone products. Goods must be delivered at the address shown on the purchase order, free of charge and at the contractors own risk and in such quantities as specified on each order issued under the terms of the contract. All delivery drivers will be required to wear long sleeved high visibility vests or clothing Safety helmets and safety footwear, or they will be turned away. Due to the complexity and variation of requirements, we will at all times reserve the right to make the commercial decision to collect goods from any of the contracted supplier's dependant of the location of works in relation to the supplier's premises. This may result in goods being collected from the supplier who has not offered the lowest rate.

Open Contracting Data Standard (OCDS)

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