Award

NEQAS External Quality Assessment IT System

NWSSP

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procuring authority, NWSSP, based in Cardiff, has awarded a contract titled "NEQAS External Quality Assessment IT System" under the Health industry category. The procurement, focused on goods, relates to the supply and management of a system that supports the NEQAS service, allowing registration for schemes, test result submissions, and viewing of results via an online system. This procurement has reached the award stage, with the contract signed on 1st April 2024, and an extension effective from 1st March 2025 to 28th February 2026. The contract, following a limited procurement method without a prior call for competition, involves a transaction valued at £135,300 and services to be delivered in the UK region, specifically covering areas in Wales (UKL).

This tender offers opportunities for businesses within the IT services sector, particularly those with expertise in health-focused assessment systems. Companies aligned with service continuity and system implementation would find this contract particularly advantageous given the ongoing management requirements of the NEQAS system. The procurement method adopted indicates a tighter selection process, suggesting that SMEs like Naqoda Systems Limited, an already involved supplier, may have an edge due to the niche nature of the services. The focus on extending rather than replacing the existing system reflects a strategic decision to leverage current investments, providing opportunities for businesses specialised in system support and enhancement to compete effectively.

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Notice Title

NEQAS External Quality Assessment IT System

Notice Description

The EQAITS controls all aspects of WBS' NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.

Lot Information

Lot 1

Continued contract provision is required whilst a replacement system is procured. The incumbent supplier is withdrawing support for the product following the expiry of this contract.

Procurement Information

1 With effect from 01/03/2025 the Original Agreement shall be amended as set out as follows; - The termination date shall now be extended to 28/02/2026. That is, a further 12-month extension period above the provision contained within the original contract. - The service charges for the annual period shall be 35,000.00GBP (Exc. VAT) 2 Save the amendments stated above, all other terms and conditions of the Original Agreement shall remain in full force and effect. NWSSP Procurement Services are satisfied that compliance is maintained with Reg. 72 of the Public Contract Regulations (2015) against criteria 72.1.b.i and 72.1.b.ii as: - The proposed extension and costs do not exceed 50% of the original contract value. - Indicative procurement activity has raised question marks on the affordability of procuring a new solution currently. - The procuring of a new solution would duplicate costs already incurred as a result of building/implementing the current system. Compliance is also maintained with 72.8.b as: - The result of the original procurement would not have been altered by this contract change.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-140492
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140492
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£135,300 £100K-£500K

Notice Dates

Publication Date
29 Dec 20251 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NWSSP
Contact Name
Not specified
Contact Email
michael.veasey@wales.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales

Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

NAQODA SYSTEMS

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR473540
    NEQAS External Quality Assessment IT System - The EQAITS controls all aspects of WBS' NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC574843
    NEQAS External Quality Assessment IT System - The EQAITS controls all aspects of WBS' NEQAS service provision. It allows customers to register for schemes, to submit test results as well as to view results, summaries and reports via an online entry system. The system also allows NEQAS to manage participant information, schemes and the distribution of samples, assess and report results as well as manage annual registration and fees/invoicing.

Open Contracting Data Standard (OCDS)

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