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Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2

City & County of Swansea

This public procurement record has 2 releases in its history.

Award

20 Nov 2025 at 00:00

OJEU - F3 - Contract Award Notice
Tender

05 Apr 2024 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The City & County of Swansea recently concluded the procurement process for the supply, installation, maintenance, service, and repair of heavy catering canteen equipment in schools and social services sites across Swansea under contract CCS/23/280. The process was an open procedure, focusing on general public services in the UKL18 region. The tender process, which started with the contract notice on April 5, 2024, ended with the contract award on July 4, 2024, marking the transition from the "tender" phase to the "award" phase. The awarded supplier was RACS Limited, marking the completion of Lots 1 and 2 for a total value of GBP 806,400. The procurement was conducted electronically via the eTenderWales portal.

Businesses specialising in commercial catering equipment supply and maintenance, particularly SMEs, can find significant growth opportunities through such tenders. The contract's segmentation into different lots—covering distinct aspects of catering equipment provision and maintenance—invites competitive participation from a range of suppliers with expertise in industrial kitchen setups and refrigeration systems. For firms looking to expand their reach and services within regional educational and public service institutions, this contract demonstrates the importance of established proficiency in handling heavy catering apparatus and delivering comprehensive maintenance solutions. These contracts also highlight opportunities for ongoing service contracts, providing stable revenue potential over the contract's duration. Therefore, companies invested in compliance, innovation in service delivery, and competitive pricing would be well-positioned to advance in future procurement cycles.

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Notice Information

Notice Title

Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2

Notice Description

Lot 1 - Introduction Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment. Lot 2 - Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.

Lot Information

Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment

Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment.

Renewal: 36 months

Supply, Delivery, & installation of Refrigerators & Freezers

Swansea Council has over 100 schools within its catchment area. Also, there are various social services which host commercial catering and refrigeration equipment. Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.

Renewal: 36

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-140513
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140513
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services

CPV Codes

39220000 - Kitchen equipment, household and domestic items and catering supplies

39310000 - Catering equipment

39311000 - Light catering equipment

39711100 - Refrigerators and freezers

39711110 - Refrigerator-freezers

39711120 - Freezers

39711121 - Chest-type freezers

39711122 - Household freezers

39711123 - Upright-type freezers

39711124 - Industrial freezers

55523000 - Catering services for other enterprises or other institutions

55524000 - School catering services

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£806,400 £500K-£1M

Notice Dates

Publication Date
20 Nov 20259 months ago
Submission Deadline
7 May 2024Expired
Future Notice Date
Not specified
Award Date
4 Jul 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
36 months

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

RACS Limited

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR473714
    Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2 - Lot 1 - Introduction Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment. Lot 2 - Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV563465
    Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2 - Lot 1 - Introduction Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment. Lot 2 - Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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