Notice Information
Notice Title
Research Management System
Notice Description
Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.
Lot Information
Lot 1
Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.
Options: Potential other module options included within the contract including: - Opportunities - Outputs - Profiles - Impact - REF
Procurement Information
Through a pre-market engagement of vendors and comparator universities, Cardiff University have identified Worktribe as the only eligible provider of the system functionalities required. A key benefit of Worktribe is a modular system: as Cardiff University can purchase and implement individual modules to provide the functionalities required whilst providing fully integrated workflows and capability. There were two stages of pre-market engagement. Initial Pre-market engagement identified various system vendors through UCISA reports and internet searches, and a selection of vendors were invited to deliver a pre-market demonstration of their systems for pre-awards and research contracts. Attendees from across Cardiff were invited to provide area expertise. Secondly, Cardiff University approached staff in universities using some of the systems invited for pre-market demonstrations to understand the end user's view of these products. Initial pre-market engagement indicated systems vary: some systems focus on one area of activity and some systems offer a variety of activities within their systems. Pre-market engagement was critical to explore the system architecture available. Notably some universities employ separate systems and manually integrate them into a workflow: the advantage is the choice of "best of breed" systems but this required additional planning and resource to implement and maintain. The alternative is the use of integrated systems that provide multiple functionalities within one platform and fewer resources to manage. Through feedback from attendees of pre-market engagement, and modelling cost scenarios between integrated and separate systems, we determined an integrated system would be advantageous for simplicity, cost, and functionality. After identifying an integrated solution is preferable, pre-market analysis indicated: - Worktribe has a considerable market share (56% of Russell Group and 25% of the sector), - Positive reviews from Cardiff University stakeholders viewing their pre-market demonstrations - Positive feedback and views from other institutions using Worktribe. Issues with alternative systems included: - Lack of customer base - Feedback from Cardiff University stakeholders on pre-market demonstrations noted difficulties with systems - Need for additional development to integrate with Cardiff University's existing systems for finance and HR - Lack of integrated solution
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-140789
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140789
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48100000 - Industry specific software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £2,916,809 £1M-£10M
Notice Dates
- Publication Date
- 18 Apr 20241 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 13 Mar 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CARDIFF UNIVERSITY
- Contact Name
- Not specified
- Contact Email
- daviesg74@cardiff.ac.uk
- Contact Phone
- +44 2920879648
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF24 0DE
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Cardiff
- Electoral Ward
- Adamsdown
- Westminster Constituency
- Cardiff East
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR475033
Research Management System - Cardiff University seeks a central IT system to support the development and management of research grant applications within an end-to-end process. The system will be required to deliver pre-awards, contracts, ethics, post awards management and enable integration of data for regular reporting.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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