Award

NCC202402157 - Newport City Council - Fleet Maintenance Contract

NEWPORT CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

04 Dec 2024 at 00:00

Tender

30 Aug 2024 at 00:00

Summary of the contracting process

Newport City Council has initiated an open procurement process under the title "NCC202402157 - Newport City Council Fleet Maintenance Contract." This contract covers the full maintenance of Newport’s fleet, including electric vehicles (EVs), to ensure compliance with statutory requirements, such as approval from the UK Traffic Commissioner. The total value of the contract is £4,702,007, and the contract is required to start before the current one expires on 31st March 2025. The award stage of this procurement was completed on 27th November 2024, and COMMERCIAL MOTORS (WALES) LIMITED has been selected as the supplier. Tender submissions and awards were all managed electronically via eTenderwales, with the tender process being open and competitive.

This tender presents significant opportunities for businesses specialising in vehicle maintenance, particularly those capable of providing comprehensive services, including scheduled and emergency repairs, 24/7 breakdown recovery, and compliance with the Goods Vehicle Operators Licence. SMEs like COMMERCIAL MOTORS (WALES) LIMITED, based in Newport, have already shown that they can successfully compete for such contracts. The requirement for the maintenance facility to be within the city boundary enhances local economic growth by reducing vehicle downtime, travel time, and emissions, thus providing a competitive edge to businesses operating locally.

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Notice Title

NCC202402157 - Newport City Council - Fleet Maintenance Contract

Notice Description

The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC's Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.

Lot Information

Lot 1

The key contract specification is for the contractor to operate from a facility within the city boundary in order to minimise transport time between their facility and NCC's two main hubs at Telford Street Depot and the Waste Disposal Site. This helps to maximise operational efficiency by reducing travel time, the time vehicles are non-operational (down-time) and minimises emissions from diesel/petrol vehicles. The contractor will be required to carry out both scheduled maintenance as specified by NCC and unplanned maintenance to vehicle faults/breakdowns as they are reported and provide a 24/7 breakdown and vehicle recovery service. Planned maintenance comprises scheduled safety inspections, services and MOT's as required by law and in accordance with terms and conditions of NCC's Goods Vehicle Operators Licence at specified intervals dependant on the type of vehicle and to attend to any vehicle at any time when requested to do so by NCC. As part of the scheduled maintenance process, the contractor is required to submit their hourly labour rate and specify times taken to carry out various tasks for each category of vehicle. This allows NCC to calculate how much the annual planned maintenance of the fleet will cost.

Renewal: The contract is to be renewed in 4 years time, unless terminated earlier for any reasons as per the Terms and Conditions.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-144144
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144144
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services


CPV Codes

34300000 - Parts and accessories for vehicles and their engines

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50110000 - Repair and maintenance services of motor vehicles and associated equipment

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

50116000 - Maintenance and repair services related to specific parts of vehicles

50116200 - Repair and maintenance services of vehicle brakes and brake parts

50116300 - Repair and maintenance services of vehicle gearboxes

50116400 - Repair and maintenance services of vehicle transmissions

Notice Value(s)

Tender Value
£4,702,007 £1M-£10M
Lots Value
£4,702,007 £1M-£10M
Awards Value
Not specified
Contracts Value
£4,500,000 £1M-£10M

Notice Dates

Publication Date
4 Dec 20241 years ago
Submission Deadline
30 Oct 2024Expired
Future Notice Date
Not specified
Award Date
27 Nov 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Next notice will be published 3.5 years unless the contract is terminated for any reason as per the Terms and Conditions.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NEWPORT CITY COUNCIL
Contact Name
Not specified
Contact Email
c.griffiths2@npt.gov.uk
Contact Phone
+44 1633656656

Buyer Location

Locality
NEWPORT
Postcode
NP20 4UR
Post Town
Newport
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport

Local Authority
Newport
Electoral Ward
Allt-yr-yn
Westminster Constituency
Newport West and Islwyn

Supplier Information

Number of Suppliers
1
Supplier Name

COMMERCIAL MOTORS (WALES

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=AUG489498
    NCC202402157 - Newport City Council - Fleet Maintenance Contract - The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC's Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC495385
    NCC202402157 - Newport City Council - Fleet Maintenance Contract - The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC's Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.

Open Contracting Data Standard (OCDS)

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