Award

Venue Hire, Graduation Ceremonies

CARDIFF METROPOLITAN UNIVERSITY

This public procurement record has 2 releases in its history.

TenderUpdate

08 Nov 2024 at 00:00

OJEU - F14 - Corrigendum
Award

08 Nov 2024 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Cardiff Metropolitan University has concluded a procurement process for the hire of a venue to host its graduation ceremonies from 2025 to 2027. The procurement, classified under the education industry category, focused on securing a venue within Cardiff, specifically requiring a location that could provide exceptional cultural and logistical support, accommodating up to 1,500 guests, including separate spaces for various ceremony-related activities. The procurement stage is complete, with the value of the contract set at GBP 760,000. The Wales Millennium Centre has been awarded the contract, deemed the only suitable venue that meets all the university's stringent requirements under a limited procurement method without prior publication. The contract was signed on 30th September 2024.

This tender presents significant opportunities for the services sector, particularly for businesses specializing in event management, cultural venues, and hospitality services. Businesses equipped with the capabilities to provide large-scale venue management, ticketing systems, and catering services within Cardiff will find potential growth avenues. The collaborative nature of this procurement, involving Cardiff Metropolitan University and Wales Millennium Centre, highlights the importance of local cultural integration and technical expertise, positioning the awarded supplier as a key partner in delivering highly regarded graduation ceremonies. Such contracts are ideal for businesses that can offer comprehensive event support and are adept at managing large, culturally significant gatherings.

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Notice Information

Notice Title

Venue Hire, Graduation Ceremonies

Notice Description

The university wishes to hire a venue for its graduation ceremonies for a three year period commencing 2025 - 2027.

Lot Information

Lot 1

The university wishes to hire a venue for its graduation ceremonies for a three year period. The venue must be located in the city of Cardiff and needs to accommodate 1500 guests and students along with providing a range of peripheral services to support the graduation ceremonies. It must provide staging, ticketing expertise and excellent transport links for easy access.

Procurement Information

No other suitable venue available for hire meets the university's needs within Cardiff. Therefore, the services can only be supplied by this particular economic operator for the following reasons; As a modern metropolitan university located in the city of Cardiff, we require a venue that is based in the city itself, one that is iconic both in Wales and beyond its borders. One that is culturally unique, demonstrating Welsh heritage and architecture yet which is also internationally recognisable for our students and their families and invited guests. The venue must support local communities and share the values of the university, it must provide a unique cultural experience for students, their families and supporters. The location must provide staging, separate spaces for gowning and photography and provide circulation space for up to a thousand guests and five hundred students. It must provide additional seated space for streaming of the ceremonies to accommodate extended family members who are unable to be seated in the actual ceremony itself. The venue must provide ticketing expertise and technical assistance, easy accessibility for guests, good transportation links, excellent acoustics, a central city centre location, operational space for university staff working at the venue along with proximity to restaurants and catering facilities. No other venue in Cardiff meets all of the requirements listed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-144893
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144893
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79950000 - Exhibition, fair and congress organisation services

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£760,000 £500K-£1M

Notice Dates

Publication Date
8 Nov 20241 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF METROPOLITAN UNIVERSITY
Contact Name
Not specified
Contact Email
purchasing@cardiffmet.ac.uk
Contact Phone
+44 2920417310

Buyer Location

Locality
CARDIFF
Postcode
CF5 2YB
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Llandaff
Westminster Constituency
Cardiff West

Supplier Information

Number of Suppliers
1
Supplier Name

WALES MILLENNIUM CENTRE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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