Award

BCU-OJEU-57360 - Maintenance Contract For Air Conditioning and Refrigeration Plant for BCUHB at the Maelor, Deeside, Mold, Chrik, Deeside and Penley Hospital Including other Community Property's

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 2 releases in its history.

Award

02 Jun 2025 at 00:00

Tender

02 Oct 2024 at 00:00

Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, recently completed a tender process for the maintenance and repair of air conditioning and refrigeration units across several hospitals and community properties in the East Area of Betsi Cadwaladr University Health Board (BCUHB) in Wales. The contract, titled "BCU-OJEU-57360," was initiated through an open procedure and falls under the services category, focused on health sector needs. The procurement involved multiple regions within the UK, specifically targeting areas with the CPV code 50700000. The contract was awarded on 2nd June 2025, following its initiation on 2nd October 2024, with final bids required by 1st November 2024. The successful bidder, Effective Air Solutions Limited, secured the contract valued at £300,000, which was signed on 10th March 2025.

This tender presents significant opportunities for businesses looking to expand within the healthcare service sector, especially for those specialising in HVAC maintenance services. SMEs, in particular, can benefit from engaging in similar contracts given that all bids received for this tender were from SMEs, highlighting a competitive landscape where smaller enterprises can thrive. The contract requires regular engagement with the Operational Estates engineers, enabling businesses to build strong relationships within NHS Wales. Strategic collaborations with estates departments across multiple hospital sites offer substantial business growth potential through continuous service improvements and compliance with statutory F-gas regulations, paving the way for long-term contracts and service renewals.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

BCU-OJEU-57360 - Maintenance Contract For Air Conditioning and Refrigeration Plant for BCUHB at the Maelor, Deeside, Mold, Chrik, Deeside and Penley Hospital Including other Community Property's

Notice Description

For the Maintenance and repair of Air conditioning and refrigeration units at BCUHB - East Area

Lot Information

Lot 1

This specification and associated details provide the requirement for the air-conditioning and refrigeration maintenance contract for Betsi Cadwaladr University Health Board East. The sites are spread across Wrexham and Flintshire and a summary and description of the plant and its locations, is contained within the specification, included as part of the tender pack. During the tender period, Operational Estates engineers will be available to offer their services to the refrigeration contractor to provide advice and guidance on the plant and operating system to enable a full understanding of the requirements of the contract. An F-gas register is provided by Operational Estates and needs to be updated by the Refrigerant Contractor. The air conditioning and refrigeration maintenance contract works will comprise the following: -One service visit per year on each unit with an F-gas CO2e of less than 50 tonnes, two visits on units with a CO2e of greater than 50 tonnes. -Work as detailed in Section 2.0: Mechanical services tender summary. -Update the F-gas register after each visit. -Our current register is showing 475 & 57 (indoor &outdoor) air-conditioning units and 216 & 77 refrigerators and freezers, but this is subject to amendment. -Service reports per appliance must be provided electronically within 5 working days of a visit, along with the updated register. -Inform the department of any actions it may need to take to maintain compliance with any applicable laws and regulations -Visits must be pre-arranged with the Estates Department at Wrexham Maelor Hospital. -Manufacturer's recommendations/ instructions must be followed where they differ from this specification. -Service visits, where two are required, must be at least 5 months apart. The air-conditioned areas are generally accessible during normal working hours, with prior arrangement. It is a requirement of this contract that any remedial or repair works are authorised by the Operational Estates engineer, before being carried out. Further detail of the requirement is outline within the tender documents, which are available via eTenderwales.

Renewal: an option to extend for two (2) twelve (12) month periods

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-144963
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144963
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
2 Jun 20258 months ago
Submission Deadline
1 Nov 2024Expired
Future Notice Date
Not specified
Award Date
10 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Not specified
Contact Email
gregg.roberts@wales.nhs.uk, michael.veasey@wales.nhs.uk
Contact Phone
+44 1443848585

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL23 Flintshire and Wrexham

Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

EFFECTIVE AIR SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-144963-2025-06-02T00:00:00Z",
    "date": "2025-06-02T00:00:00Z",
    "ocid": "ocds-kuma6s-144963",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF15 7QZ"
            },
            "contactPoint": {
                "email": "Michael.Veasey@wales.nhs.uk",
                "telephone": "+44 1443848585",
                "url": "https://etenderwales.bravosolution.co.uk/web/login.shtml"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "org-4",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF15 7QZ"
            },
            "contactPoint": {
                "email": "gregg.roberts@wales.nhs.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "07",
                        "description": "Health",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "org-127",
            "name": "EFFECTIVE AIR SOLUTIONS LIMITED",
            "identifier": {
                "legalName": "EFFECTIVE AIR SOLUTIONS LIMITED"
            },
            "address": {
                "streetAddress": "Dial House Dutton Green, Little Stanney",
                "locality": "Chester",
                "region": "UK",
                "postalCode": "CH24SA"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501",
                "url": "http://www.procurement.wales.nhs.uk"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
        "id": "org-4"
    },
    "tender": {
        "id": "ocds-kuma6s-144963-tender-150555-BCU-OJEU-57360",
        "title": "BCU-OJEU-57360 - Maintenance Contract For Air Conditioning and Refrigeration Plant for BCUHB at the Maelor, Deeside, Mold, Chrik, Deeside and Penley Hospital Including other Community Property's",
        "description": "For the Maintenance and repair of Air conditioning and refrigeration units at BCUHB - East Area",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50730000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL23"
                    },
                    {
                        "region": "UKL23"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/",
        "tenderPeriod": {
            "endDate": "2024-11-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-11-01T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT492093",
                "documentType": "contractNotice",
                "title": "BCU-OJEU-57360 - Maintenance Contract For Air Conditioning and Refrigeration Plant for BCUHB at the Maelor, Deeside, Mold, Chrik, Deeside and Penley Hospital Including other Community Property's",
                "description": "For the Maintenance and repair of Air conditioning and refrigeration units at BCUHB - East Area",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT492093",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUN515769",
                "documentType": "awardNotice",
                "title": "BCU-OJEU-57360 - Maintenance Contract For Air Conditioning and Refrigeration Plant for BCUHB at the Maelor, Deeside, Mold, Chrik, Deeside and Penley Hospital Including other Community Property's",
                "description": "For the Maintenance and repair of Air conditioning and refrigeration units at BCUHB - East Area",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUN515769",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This specification and associated details provide the requirement for the air-conditioning and refrigeration maintenance contract for Betsi Cadwaladr University Health Board East. The sites are spread across Wrexham and Flintshire and a summary and description of the plant and its locations, is contained within the specification, included as part of the tender pack. During the tender period, Operational Estates engineers will be available to offer their services to the refrigeration contractor to provide advice and guidance on the plant and operating system to enable a full understanding of the requirements of the contract. An F-gas register is provided by Operational Estates and needs to be updated by the Refrigerant Contractor. The air conditioning and refrigeration maintenance contract works will comprise the following: -One service visit per year on each unit with an F-gas CO2e of less than 50 tonnes, two visits on units with a CO2e of greater than 50 tonnes. -Work as detailed in Section 2.0: Mechanical services tender summary. -Update the F-gas register after each visit. -Our current register is showing 475 & 57 (indoor &outdoor) air-conditioning units and 216 & 77 refrigerators and freezers, but this is subject to amendment. -Service reports per appliance must be provided electronically within 5 working days of a visit, along with the updated register. -Inform the department of any actions it may need to take to maintain compliance with any applicable laws and regulations -Visits must be pre-arranged with the Estates Department at Wrexham Maelor Hospital. -Manufacturer's recommendations/ instructions must be followed where they differ from this specification. -Service visits, where two are required, must be at least 5 months apart. The air-conditioned areas are generally accessible during normal working hours, with prior arrangement. It is a requirement of this contract that any remedial or repair works are authorised by the Operational Estates engineer, before being carried out. Further detail of the requirement is outline within the tender documents, which are available via eTenderwales.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "an option to extend for two (2) twelve (12) month periods"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "technical",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2024-11-01T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2027"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(WA Ref:150555)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-144963"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-144963-award-150555-121",
            "suppliers": [
                {
                    "id": "org-127",
                    "name": "EFFECTIVE AIR SOLUTIONS LIMITED"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-144963-award-150555-121",
            "awardID": "ocds-kuma6s-144963-award-150555-121",
            "status": "active",
            "value": {
                "amount": 300000,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-10T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-031515"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-144963-bidsstatistic-150555-521",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144963-bidsstatistic-150555-522",
                "measure": "smeBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144963-bidsstatistic-150555-523",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144963-bidsstatistic-150555-524",
                "measure": "foreignBidsFromNonEU",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-144963-bidsstatistic-150555-525",
                "measure": "electronicBids",
                "value": 6,
                "relatedLot": "1"
            }
        ]
    }
}