Award

Building Energy Management System (BEMS) support and Maintenance

CARDIFF UNIVERSITY

This public procurement record has 2 releases in its history.

Award

26 Feb 2025 at 00:00

Tender

14 Oct 2024 at 00:00

Summary of the contracting process

Cardiff University has completed the awarding of a contract for the maintenance and support of its Building Energy Management System (BEMS). The contract, awarded to Building Management Solution Integrators (BMSI), reflects an extensive need for management and support of the BeMS installations across the Cardiff University campus, located in Cardiff, UKL22. This procurement, under the open procedure category of services, was initiated on 14th October 2024, with the procurement documents accessible until 21st November 2024. The contract commenced on 7th February 2025, with an estimated value of £448,268.20 GBP. The tendering process involved a single lot addressing various types of maintenance work and software licenses required to be provided by the supplier.

This procurement presents substantial opportunities for businesses specializing in building management systems, especially those with capabilities for both planned and reactive maintenance of integrated network systems. SMEs in the building systems and energy sectors can benefit from such contracts by demonstrating their capacity to handle complex university-wide systems, offering potential for long-term collaboration. Additionally, Cardiff University's emphasis on community benefits and responsible procurement criteria provides avenues for businesses focused on sustainable and social impact initiatives to stand out. The consistent demand for ongoing maintenance and responsive call-out services makes this tender particularly well-suited for firms with comprehensive service delivery experience, ensuring business growth through reliable performance and consistent procurement opportunities.

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Notice Title

Building Energy Management System (BEMS) support and Maintenance

Notice Description

Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University.

Lot Information

Lot 1

Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS. 2 engineering days (8-hour days) per week 1 engineering days (8-hour days) per week The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract. The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license. Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week) Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates.

Renewal: 2 x 12 month extension options available

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-145226
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145226
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72253200 - Systems support services

Notice Value(s)

Tender Value
£575,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£448,268 £100K-£500K

Notice Dates

Publication Date
26 Feb 202512 months ago
Submission Deadline
5 Dec 2024Expired
Future Notice Date
Not specified
Award Date
7 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Oct 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Not specified
Contact Email
pricejk@cardiff.ac.uk
Contact Phone
+44 2920879648

Buyer Location

Locality
CARDIFF
Postcode
CF24 0DE
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Adamsdown
Westminster Constituency
Cardiff East

Supplier Information

Number of Suppliers
2
Supplier Names

BMSI (BUILDING MANAGEMENT SOLUTION INTEGRATORS

CARDIFF UNIVERSITY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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