Award

Generator Maintenance with the provision for Emergency Generator replacement

CARDIFF UNIVERSITY

This public procurement record has 2 releases in its history.

Award

21 Mar 2025 at 00:00

Tender

23 Oct 2024 at 00:00

Summary of the contracting process

Cardiff University has concluded the award stage of their public procurement process for the contract titled "Generator Maintenance with the provision for Emergency Generator replacement" in the education sector. Located in Cardiff, this procurement involves the provision of maintenance services for generators, fuel management, temporary generator sets, and emergency generator replacement. The open procedure was used for this procurement, with the final contract awarded on 17th March 2025, and valued at £1,500,000. Key dates included the closure of access to procurement documents by 22nd November 2024, with subsequent site visits on 26th November 2024. The contract has been awarded to POWER ELECTRICS (BRISTOL) LIMITED.

This tender offers significant opportunities for businesses that specialise in generator maintenance and related fuel management services. Companies equipped to handle planned preventative maintenance, reactive maintenance, and emergency call out services will find this contract beneficial for growth. Additionally, businesses capable of providing temporary generator sets and necessary equipment will be well-suited for this contract's requirements. The procurement encourages competition from SMEs and highlights potential for business expansion through consistent service delivery and additional chargeable services such as the installation of replacement units and system upgrades, fostering both economic and operational enhancements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Generator Maintenance with the provision for Emergency Generator replacement

Notice Description

The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.

Lot Information

Lot 1

The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.

Options: In the event that any backup LV generator set or associated equipment (such as Automatic Transfer Switches, control panels, or fuel systems) is deemed beyond economic repair or reaches the end of its operational life, the supply and installation of replacement generator sets and related equipment will be considered an additional chargeable item. The contractor will provide a detailed proposal outlining the cost of replacement units, including all labour, materials, delivery, and commissioning. This will be subject to the university's approval before any work is undertaken. Additionally, any upgrades to enhance system capacity or efficiency will also fall under this category.

Renewal: 2 x 12 month extension options

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-145497
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145497
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50532300 - Repair and maintenance services of generators

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
21 Mar 202511 months ago
Submission Deadline
5 Dec 2024Expired
Future Notice Date
Not specified
Award Date
17 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
October 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Anthony Hale
Contact Email
halea3@cardiff.ac.uk, pricejk@cardiff.ac.uk
Contact Phone
+44 2920879648

Buyer Location

Locality
CARDIFF
Postcode
CF24 0DE
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

POWER ELECTRICS (BRISTOL

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493571
    Generator Maintenance with the provision for Emergency Generator replacement - The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR503787
    Generator Maintenance with the provision for Emergency Generator replacement - The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-145497-2025-03-21T00:00:00Z",
    "date": "2025-03-21T00:00:00Z",
    "ocid": "ocds-kuma6s-145497",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-21",
            "name": "Cardiff University",
            "identifier": {
                "legalName": "Cardiff University"
            },
            "address": {
                "streetAddress": "Procurement Services, McKenzie House, 30-36 Newport Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 0DE"
            },
            "contactPoint": {
                "email": "Pricejk@cardiff.ac.uk",
                "telephone": "+44 2920879648",
                "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "org-1",
            "name": "Cardiff University",
            "identifier": {
                "legalName": "Cardiff University"
            },
            "address": {
                "streetAddress": "Procurement Services, The Spark Building, 3rd Floor, Maindy Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 4HQ"
            },
            "contactPoint": {
                "name": "Anthony Hale",
                "email": "halea3@cardiff.ac.uk",
                "telephone": "+44 2920879648"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers"
            }
        },
        {
            "id": "org-79",
            "name": "POWER ELECTRICS (BRISTOL) LIMITED",
            "identifier": {
                "legalName": "POWER ELECTRICS (BRISTOL) LIMITED"
            },
            "address": {
                "streetAddress": "St Ivel Way, Warmley",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "BS308TY"
            },
            "contactPoint": {
                "telephone": "+44 1179479700"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Cardiff University",
        "id": "org-1"
    },
    "tender": {
        "id": "ocds-kuma6s-145497-tender-149284-CU.1694.JP",
        "title": "Generator Maintenance with the provision for Emergency Generator replacement",
        "description": "The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50532300",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cardiff University"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    },
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
        "tenderPeriod": {
            "endDate": "2024-12-05T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2024-12-05T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT493571",
                "documentType": "contractNotice",
                "title": "Generator Maintenance with the provision for Emergency Generator replacement",
                "description": "The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493571",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "MAR503787",
                "documentType": "awardNotice",
                "title": "Generator Maintenance with the provision for Emergency Generator replacement",
                "description": "The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR503787",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The University requires a single service provider to deliver maintenance Services for Generators, Fuel Management and the supply of temporary Generator sets and fuel tanks including required equipment. This Contract will include Planned Preventative Maintenance (PPM) and an emergency call out retainer. The successful supplier will also be required to deliver Reactive Maintenance, emergency call out visits and remedial works as a chargeable service. The provision for capital or emergency replacement shall also be included as a chargeable service where necessary.",
                "status": "complete",
                "options": {
                    "description": "In the event that any backup LV generator set or associated equipment (such as Automatic Transfer Switches, control panels, or fuel systems) is deemed beyond economic repair or reaches the end of its operational life, the supply and installation of replacement generator sets and related equipment will be considered an additional chargeable item. The contractor will provide a detailed proposal outlining the cost of replacement units, including all labour, materials, delivery, and commissioning. This will be subject to the university's approval before any work is undertaken. Additionally, any upgrades to enhance system capacity or efficiency will also fall under this category."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month extension options"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality and Responsible Procurement",
                            "description": "60"
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2024-12-05T12:00:00Z",
            "address": {
                "streetAddress": "Cardiff University"
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50532300",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "October 2029"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Access to the Procurement documents will close at 12 Noon on 22nd November 2024 in order for Site Visits to take place on 26th November 2024. Further details regarding site visits are contained in Schedule 2 Specification. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GBP. All documents to be priced in GBP excluding VAT (WA Ref:149284)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145497"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-145497-award-149284-12",
            "suppliers": [
                {
                    "id": "org-79",
                    "name": "POWER ELECTRICS (BRISTOL) LIMITED"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-145497-award-149284-12",
            "awardID": "ocds-kuma6s-145497-award-149284-12",
            "status": "active",
            "value": {
                "amount": 1500000,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-17T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2024/S 000-034246"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-145497-bidsstatistic-149284-56",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-145497-bidsstatistic-149284-57",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-145497-bidsstatistic-149284-58",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-145497-bidsstatistic-149284-59",
                "measure": "foreignBidsFromNonEU",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-145497-bidsstatistic-149284-60",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}