Award

All Wales eRostering Solution

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 2 releases in its history.

Award

31 Jul 2025 at 00:00

Tender

29 Oct 2024 at 00:00

Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) has successfully completed the procurement process for the "All Wales eRostering Solution". This initiative falls under the Health industry category and spans across the entire region of NHS Wales, including all Health Boards and Trusts. The contract was awarded on 29th July 2025, with the agreement set to commence following the expiration of the prior contract on 31st January 2026. The procurement was conducted through an open procedure, signifying transparency and inclusive participation, with the main focus on goods related to e-rostering solutions that enhance workforce management across healthcare settings.

This tender offers substantial growth opportunities for businesses specialising in healthcare information technology, workforce management systems, and e-rostering platforms. Allocate Software Limited, a large-scale company, was awarded the contract, demonstrating the potential for significant contract values, as indicated by the contract amounting to GBP 16,658,983. Businesses that can provide innovative, scalable, and cost-effective solutions to support NHS Wales in meeting healthcare mandates could find such opportunities rewarding, especially those capable of integrating or expanding current systems to incorporate more staffing groups over time. The process favoured competitive pricing and quality metrics, making it suitable for businesses committed to high-quality standards alongside competitive pricing strategies.

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Notice Title

All Wales eRostering Solution

Notice Description

NHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and was due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution will do the same. The new agreement will commence upon expiry of the current contract.

Lot Information

Lot 1

One e-rostering platform will enable NHS Wales to harmonise its rostering principles for substantive staff and temporary workforce. It will facilitate better use of the temporary workforce across NHS Wales organisations with the aim to reduce premium agency costs and provide safe patient care more cost effectively. The procurement of the rostering system will also provide improved reporting on acuity levels across NHS Wales and ensure Health Boards and Trusts meet their legislative duties in relation to the Nurse Staffing Levels (Wales) Act 2016. The scope of this project will include every Health Board and Trust across NHS Wales. The system has the ability to roster all staffing groups including Nursing, Medical and Dental, Allied Health Professionals, Ancillary and Administrative staff.

Options: As set out in the tender documentation, the awarded contract will allow for the provision of additional staffing groups to be incorporated into the contract if/when required by each individual organisation party to the contract at their own discretion and in accordance with the awarded supplier's tender submission.

Renewal: Two additional, individual extension periods of 24 months each.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-145499
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145499
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£16,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£16,658,983 £10M-£100M

Notice Dates

Publication Date
31 Jul 20256 months ago
Submission Deadline
28 Nov 2024Expired
Future Notice Date
Not specified
Award Date
29 Jul 20256 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
emma.lane@wales.nhs.uk
Contact Email
emma.lane@wales.nhs.uk, michael.veasey@wales.nhs.uk
Contact Phone
+44 1443848585, +44 2921501375

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales

Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

ALLOCATE SOFTWARE

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493688
    All Wales eRostering Solution - NHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and is due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution is anticipated to do the same.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL531331
    All Wales eRostering Solution - NHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and was due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution will do the same. The new agreement will commence upon expiry of the current contract.

Open Contracting Data Standard (OCDS)

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