Award

Trydan Community and Stakeholder Engagement Support

TRYDAN GWYRDD CYMRU

This public procurement record has 3 releases in its history.

Award

25 Apr 2025 at 00:00

Tender

23 Jan 2025 at 00:00

Planning

06 Dec 2024 at 00:00

Summary of the contracting process

Trydan Gwyrdd Cymru, a public law body focused on environmental protection, has completed the procurement process for its "Trydan Community and Stakeholder Engagement Support" project. This procurement, which falls under the services category, involved an open procedure and was intended to support community and stakeholder engagement across five large-scale onshore wind energy projects in Wales. Key locations include Carmarthenshire, Denbighshire/Conwy, Rhondda Cynon Taf, and Neath Port Talbot, with each area covered by distinct contract lots. The total available funding for these contracts over an initial three-year period is estimated at £990,000. The process moved from planning to tender to an award stage with contracts signed in April 2025, marking the transition to the active phase of execution.

This tender presents a notable opportunity for SMEs specialising in communications and public relations, given that the contracts required a robust understanding of community engagement and stakeholder management. SMEs like CADNO COMMUNICATIONS LIMITED, Outwrite Public Relations Ltd, and GRASSHOPPER COMMUNICATIONS LTD seized the opportunity to participate in this procurement, underscoring the attractiveness of such government contracts for further business growth. Companies equipped to provide strategic communications, local community outreach, and the management of public consultation events will find this engagement project lucrative, potentially fostering long-term partnerships and increased visibility within the renewable energy sector in Wales. The project was divided into multiple lots, allowing businesses to specialise in particular geographic regions, thus leveraging local expertise to deliver social value effectively.

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Notice Title

Trydan Community and Stakeholder Engagement Support

Notice Description

Trydan wishes to appoint providers that will support Trydan on community and stakeholder engagement across the development of approximately five large-scale onshore wind energy projects (as more particularly described in the Specification). The Procurement is split into four lots. LOT 1: contract covering 1 project located in Carmarthenshire. LOT 2: contract covering 1 project located in Denbighshire / Conwy. LOT 3: contract covering 1 project located in Rhondda Cynon Taf. LOT 4: contract covering 2 projects located in Neath Port Talbot. The maximum estimated value of the Contracts for the initial three year period including all the Required and Optional Activities is: Lot 1 - 240,000 GBP (excluding VAT) Lot 2 - 240,000 GBP (excluding VAT) Lot 3- 240,000 GBP (excluding VAT) Lot 4 - 270,000 GBP (excluding VAT) Total being 990,000 GBP The contract values specified in this notice are the maximum contract values for the initial three year period for all Required and Optional Activities as described in the Specification issued with the ITT. Trydan reserves the right to extend the one or more of the contracts by an additional year and increase the overall contract values proportionately and in line with the terms of the Contract.

Lot Information

Community and Stakeholder Engagement Support Carmarthenshire Local Authority

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication. This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list. It will require the drafting and maintenance (evolution ) of an engagement strategy and plan. It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report. As a major infrastructure project, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 . You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value. Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.

Renewal: Potentially extension of one year after the original term

Community and Stakeholder Engagement Support Denbighshire/Conwy Local Authority

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication. This will include reviewing existing preliminary stakeholder analyses, and maintaining a current and relevant stakeholder list. It will require the drafting and maintenance (evolution ) of an engagement strategy and plan. It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report. As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 . You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value. Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests

Renewal: Potential one year extension after original term

Community and Stakeholder Engagement Support Rhondda Cynon Taf Local Authority

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication. This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract. It will require the drafting and maintenance (evolution ) of an engagement strategy and plan. It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report. As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 . You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value. Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.

Renewal: Potential one year extension after original term

Community and Stakeholder Engagement Support Neath Port Talbot Local Authority

The scope for this procurement will cover project and all pre-application planning related community and stakeholder engagement, and communication. This will include preliminary stakeholder analyses and compiling an initial stakeholder list. The list will be reviewed and maintained throughout the duration of the contract. It will require the drafting and maintenance (evolution ) of an engagement strategy and plan. It will include communications and outreach to ensure Trydan gets the best possible introduction to the local area, at the very early stages of project development. Working with a multidisciplinary project team, including EIA consultants, you will be required to design and manage opportunities for local communities and stakeholders to help shape the project through non-statutory and statutory consultation events. You will navigate the project through pre-application consultation requirements and be part of delivering the Consultation Report. As a major infrastructure projects, the project will follow the new process defined in The Infrastructure (Wales) Act 2024 . You will also facilitate local engagement to help the projects prepare to deliver relevant and optimal embedded and added social value. Some broader, Wales-wide communication and engagement may also be required within the remit, where there is an interface between local and national interests.

Renewal: Potential one year extension after original term

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-146451
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146451
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79340000 - Advertising and marketing services

79342000 - Marketing services

79416000 - Public relations services

Notice Value(s)

Tender Value
£990,000 £500K-£1M
Lots Value
£990,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£835,000 £500K-£1M

Notice Dates

Publication Date
25 Apr 202510 months ago
Submission Deadline
3 Mar 2025Expired
Future Notice Date
1 Apr 2025Expired
Award Date
9 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
TRYDAN GWYRDD CYMRU
Contact Name
Not specified
Contact Email
caffael@trydangwyrddcymru.wales
Contact Phone
+44 7591340779

Buyer Location

Locality
MERTHYR TYDFIL
Postcode
CF48 1UZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales

Local Authority
Merthyr Tydfil
Electoral Ward
Cyfarthfa
Westminster Constituency
Merthyr Tydfil and Aberdare

Supplier Information

Number of Suppliers
3
Supplier Names

CADNO COMMUNICATIONS

GRASSHOPPER COMMUNICATIONS

OUTWRITE PUBLIC RELATIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "title": "Trydan Technical Submission Community and Stakeholder Lot 1",
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                "datePublished": "2025-01-23T08:45:09Z",
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                "datePublished": "2025-01-23T08:45:10Z",
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                "datePublished": "2025-01-23T08:45:10Z",
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                "title": "Trydan Technical Submission Community and Stakeholder Lot 1 v2",
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                "datePublished": "2025-02-03T15:55:53Z",
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                "datePublished": "2025-02-03T15:56:56Z",
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                "datePublished": "2025-02-03T15:57:46Z",
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                "datePublished": "2025-02-03T15:58:45Z",
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                "datePublished": "2025-02-04T09:30:46Z",
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}