Planning

Software solution for kitchen management across 94 sites

CITY & COUNTY OF SWANSEA

This public procurement record has 1 release in its history.

Planning

11 Dec 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The City & County of Swansea, through its Education Catering department, is in the planning stage of a procurement process for a software solution to manage kitchen operations across 94 sites. This initiative is part of their effort to digitalise kitchen functions and eliminate paper usage. The tender, titled "Software solution for kitchen management across 94 sites," falls under the general public services and housing and community amenities category. The procurement process includes key dates, such as an initial response deadline by 17th January 2025 and a future notice date on 3rd March 2025. The location for delivery is Civic Centre, Swansea, Wales, UK.

This tender represents a substantial business opportunity for companies specialising in software solutions, particularly those focusing on the food service and iCloud integration sectors. The requirements include compatibility with laptop devices, capabilities for ordering supplies, cost management, HACCP compliance, timesheet recording, and centralised reporting. Businesses with experience in providing comprehensive and user-friendly digital solutions for kitchen management will find this tender particularly fitting. The procurement method encourages interested parties to submit a preliminary response, fostering engagement and alignment with the project's objectives, potentially leading to future collaboration.

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Notice Information

Notice Title

Software solution for kitchen management across 94 sites

Notice Description

Swansea Council Education Catering department has recently moved to using lap top devices in their kitchens. Whilst this allows staff to access central information the main objective is to make the service paperless. All kitchen functions need to be digitalised allowing central access to all information with the ability to formulate easy look reports to aid operations

Lot Information

Lot 1

Swansea Council is looking to procure software to meet all operational needs within their kitchens to improve efficiency and remove use of paper. The Department need this software to be compatible to work on a lap top device with an iCloud solution as a preference. This solution would essentially be a kitchen management software with the ability for cooks to order supplies, use costing information, enter daily information that must be recorded as per HACCP requirements, ability to record timesheets and collate information etc within easy look reports available centrally. Interested parties are invited to initially submit a response to Alison Cosker, at alison.cosker@swansea.gov.uk no later than the 17th January 2025. Please provide: 1.Name of your organisation and brief description of its background and experience 2.Would you be interested in tendering for the services described above? If so: Please provide details of your solution together with licencing information. 3.Any other comments/suggestions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-146693
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146693
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48219300 - Administration software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
3 Mar 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CITY & COUNTY OF SWANSEA
Contact Name
Not specified
Contact Email
procurement@swansea.gov.uk
Contact Phone
+44 1792637242

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC496105
    Software solution for kitchen management across 94 sites - Swansea Council Education Catering department has recently moved to using lap top devices in their kitchens. Whilst this allows staff to access central information the main objective is to make the service paperless. All kitchen functions need to be digitalised allowing central access to all information with the ability to formulate easy look reports to aid operations

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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