Award

Fully Managed Vending Service

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 2 releases in its history.

Award

13 May 2025 at 00:00

Tender

12 Dec 2024 at 00:00

Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, is seeking to provide a fully managed vending service across Cardiff in the health industry sector. This procurement process involves the provision and maintenance of vending services offering confectionery, snacks, cold and hot drinks for staff, patients, and visitors available all year round. The procurement, managed as an open procedure, has reached the award and contract stages, with the final contract being signed on 1st May 2025 for a value of GBP 3,254,056.2. The awarded supplier is J.D.J. VENDING SERVICES LTD., indicating the completion of a successful tender process following an electronic bid submission method. Key project locations include UK regions UKL21, UKL16, and UKL2, under the main procurement category of goods.

This contract presents significant business growth opportunities, especially for companies specialising in vending machine services. The requirement for comprehensive vending operations, including machine installations, frequent restocking, and repair work, suggests potential continued collaboration with entities proficient in full-service solutions. Businesses in the vending supply industry, particularly those operating as small and medium enterprises (SMEs), might find this opportunity aligns well with their service capabilities and growth strategies, as proven capacity and the ability to maintain quality over an extended contract term are pivotal for success. Furthermore, the non-restrictive nature of the open and competitive bidding process appeals to SMEs eager to leverage government contracts to stimulate expansion.

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Notice Title

Fully Managed Vending Service

Notice Description

ABUHB is seeking the services of an experienced vending service provider with proven capacity, capability, and commitment to provide a vending service for confectionary, snacks, cold drinks and hot drinks available 24 hours per day, 7 days a week, 365 days a year for its staff, as well as patients and visitors. The supplier shall provide a fully managed vending machine service which includes: Installation of vending machines (all machines must be provided free, on loan) Frequent stocking of machines in accordance with the schedule as a minimum. Cleaning, maintenance and repair of machines. Payment of commission to ABUHB.

Lot Information

Lot 1

ABUHB is seeking the services of an experienced vending service provider with proven capacity, capability, and commitment to provide a vending service for confectionary, snacks, cold drinks and hot drinks available 24 hours per day, 7 days a week, 365 days a year for its staff, as well as patients and visitors. The supplier shall provide a fully managed vending machine service which includes: Installation of vending machines (all machines must be provided free, on loan) Frequent stocking of machines in accordance with the schedule as a minimum. Cleaning, maintenance and repair of machines. Payment of commission to ABUHB.

Renewal: Possible extension of 6 years in two 3 year increments.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-146723
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146723
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

42 - Industrial machinery


CPV Codes

15894500 - Vending-machine ingredients

42933000 - Vending machines

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,254,056 £1M-£10M

Notice Dates

Publication Date
13 May 20259 months ago
Submission Deadline
13 Jan 2025Expired
Future Notice Date
Not specified
Award Date
1 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
2034

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Gregg Roberts, Lily Prance
Contact Email
gregg.roberts@wales.nhs.uk, lily.prance@wales.nhs.uk
Contact Phone
+44 1978291161, +44 2921500642

Buyer Location

Locality
ST ASAPH
Postcode
LL17 0JL
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL16 Gwent Valleys, TLL2 East Wales, TLL21 Monmouthshire and Newport

Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

J.D.J. VENDING SERVICES

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC496121
    Fully Managed Vending Service - ABUHB is seeking the services of an experienced vending service provider with proven capacity, capability, and commitment to provide a vending service for confectionary, snacks, cold drinks and hot drinks available 24 hours per day, 7 days a week, 365 days a year for its staff, as well as patients and visitors. The supplier shall provide a fully managed vending machine service which includes: Installation of vending machines (all machines must be provided free, on loan) Frequent stocking of machines in accordance with the schedule as a minimum. Cleaning, maintenance and repair of machines. Payment of commission to ABUHB.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAY512304
    Fully Managed Vending Service - ABUHB is seeking the services of an experienced vending service provider with proven capacity, capability, and commitment to provide a vending service for confectionary, snacks, cold drinks and hot drinks available 24 hours per day, 7 days a week, 365 days a year for its staff, as well as patients and visitors. The supplier shall provide a fully managed vending machine service which includes: Installation of vending machines (all machines must be provided free, on loan) Frequent stocking of machines in accordance with the schedule as a minimum. Cleaning, maintenance and repair of machines. Payment of commission to ABUHB.

Open Contracting Data Standard (OCDS)

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