Award

Harm Reduction Database

PUBLIC HEALTH WALES

This public procurement record has 2 releases in its history.

Award

22 Jul 2025 at 00:00

Tender

11 Feb 2025 at 00:00

Summary of the contracting process

Public Health Wales has awarded a contract for the Harm Reduction Database, a vital tool used in over 330 sites across Wales, to NEO360 LIMITED. This contract, managed by the NHS Wales Shared Services Partnership, falls within the health industry category and operates under the open procurement procedure. The procurement, which transitioned from the tender stage in February 2025 to the award stage on 22nd July 2025, serves a central role in substance misuse services. Located in Cardiff, this procurement supports a database solution critical for health profiling and data analysis in the UK region. The contract value is £350,000, with an expiry set for 18th August 2025.

This tender represents a considerable opportunity for SMEs in the technology and health sectors, particularly those specialising in database management and online platforms. With the high emphasis on quality (40%) and price (60%) in the award criteria, businesses offering innovative, cost-effective solutions while maintaining high standards are well-positioned to compete. Additionally, given the project's potential extensions, participating businesses have the opportunity for long-term partnerships that foster growth in the public sector. The procurement also underscores the demand for technical expertise in handling sensitive health data for public services.

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Notice Title

Harm Reduction Database

Notice Description

NHS Wales Shared Services Partnership (NWSSP) manages a Harm Reduction Database contract, which has been in place since 2020 and is due to expire on the 18th August 2025. The current solution is utilised by in excess of 330 separate sites (including 110 statutory and voluntary sector substance misuse services and 220 community pharmacies), and the future solution is anticipated to do the same.

Lot Information

Lot 1

NHS Wales Shared Services Partnership (NWSSP) are procuring this requirement on behalf of Public Health Wales (PHW). PHW has an ongoing requirement for a Harm Reduction Database (HRD) as part of the Substance Misuse Programme. The HRD Wales database provides an anonymous web-based mechanism for recording activity relating to the range of harm reduction services provided to those accessing substance misuse services. As such, the database provides the platform to produce local and national profiles of substance misuse and health in Wales, thus supporting useful analysis and reporting functionality.

Renewal: Two additional, individual extension periods of up to 12-months each.

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-148062
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148062
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£350,000 £100K-£500K

Notice Dates

Publication Date
22 Jul 20257 months ago
Submission Deadline
5 Mar 2025Expired
Future Notice Date
Not specified
Award Date
22 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
PUBLIC HEALTH WALES
Additional Buyers

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

Contact Name
Charlie Webber
Contact Email
alexandra.woodward@wales.nhs.uk, charlie.webber@wales.nhs.uk
Contact Phone
+44 2921501500

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

NEO360

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497627
    Harm Reduction Database - NHS Wales Shared Services Partnership (NWSSP) manages a Harm Reduction Database contract, which has been in place since 2020 and is due to expire on the 18th August 2025. The current solution is utilised by in excess of 330 separate sites (including 110 statutory and voluntary sector substance misuse services and 220 community pharmacies), and the future solution is anticipated to do the same.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL527421
    Harm Reduction Database - NHS Wales Shared Services Partnership (NWSSP) manages a Harm Reduction Database contract, which has been in place since 2020 and is due to expire on the 18th August 2025. The current solution is utilised by in excess of 330 separate sites (including 110 statutory and voluntary sector substance misuse services and 220 community pharmacies), and the future solution is anticipated to do the same.

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