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Air Conditioning and Air Handling System Maintenance

South Wales Fire and Rescue Service

This public procurement record has 2 releases in its history.

Award

07 Jul 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

20 Feb 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process for maintaining air conditioning and air handling systems is managed by the South Wales Fire and Rescue Service (SWFRS) in cooperation with the Mid and West Wales Fire and Rescue Authority (MWWFRA). The tender title is "Air Conditioning and Air Handling System Maintenance" under the services category, located in South Wales, specifically in the UKL region. The process utilized an open procurement method and was divided into two lots, one for each fire and rescue authority. The procurement stage has progressed from initial tendering to the award stage as of July 2025, with contracts active since May 2025. The services are governed by an NEC 4 Term Service Contract lasting two years, with potential extensions up to an additional two years, originally issued for tender in February 2025, and closing in March 2025.

This tender offers ample opportunities for businesses specialising in engineering services, particularly those experienced in air conditioning systems. Recognition for quality in training and competency, alongside competitive pricing, were crucial criteria for the award, highlighting the demand for technical proficiency and cost-effectiveness. Large suppliers like Riverside Industrial Equipment Limited have been successful in securing contracts, indicating opportunities for seasoned contractors in the related industry. SMEs, especially those capable of forming consortia, are also encouraged to align with similar tenders due to the provision for multiple participant frameworks, presenting significant prospects for growth through public sector collaborations. The involvement indicates a solid path for engineering firms looking to expand their footprint within public sector contracts across the UKL region.

How relevant is this notice?

Notice Information

Notice Title

Air Conditioning and Air Handling System Maintenance

Notice Description

South Wales Fire and Rescue Service (SWFRS) and Mid and West Wales Fire and Rescue Authority (MWWFRA) were each seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout (SWFRS & MWWFRA) estates.

Lot Information

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the SWFRS Estate.

Renewal: The term of the contract will be 2 years with an option to extend, at the sole discretion of the FRS, for up to an additional 2 years.

Mid and West Wales Fire and Rescue Authority

Mid and West Wales Fire and Rescue Authority (MWWFRA) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the MWWFRA estate.

Renewal: The term of the contract will be 2 years with an option to extend, at the sole discretion of FRS/FRA, for up to an additional 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-148358
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148358
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

39717200 - Air-conditioning appliances

50000000 - Repair and maintenance services

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£150,000 £100K-£500K

Notice Dates

Publication Date
7 Jul 20251 years ago
Submission Deadline
28 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Feb 27 if extension is not taken Feb 29 if full extension is taken

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Wales Fire and Rescue Service
Additional Buyers

Mid and West Wales Fire and Rescue Authority

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LLANTRISANT
Postcode
CF72 8LX
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Llantrisant and Talbot Green
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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