Security Systems Maintenance and Support

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-148361-2025-07-08T00:00:00Z",
    "date": "2025-07-08T00:00:00Z",
    "ocid": "ocds-kuma6s-148361",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-28",
            "name": "Cardiff University",
            "identifier": {
                "legalName": "Cardiff University"
            },
            "address": {
                "streetAddress": "Procurement Services, The Spark Building, 3rd Floor, Maindy Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 4HQ"
            },
            "contactPoint": {
                "email": "Pricejk@cardiff.ac.uk",
                "telephone": "+44 2920879648",
                "url": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers"
            }
        },
        {
            "id": "org-2",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-118",
            "name": "Cardiff University",
            "identifier": {
                "legalName": "Cardiff University"
            },
            "address": {
                "streetAddress": "Procurement Services, The Spark Building, 3rd Floor, Maindy Road",
                "locality": "Cardiff",
                "region": "UKL",
                "postalCode": "CF24 4HQ"
            },
            "contactPoint": {
                "email": "rogalaa@cardiff.ac.uk",
                "telephone": "+44 2920879648"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "supplier"
            ],
            "details": {
                "scale": "large",
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers"
            }
        },
        {
            "id": "org-324",
            "name": "PROTECTORCOMMS LIMITED",
            "identifier": {
                "legalName": "PROTECTORCOMMS LIMITED"
            },
            "address": {
                "streetAddress": "Unit C2/C3 - De Clare House, 4 St Alfred Owen Way Pontygwindy Industrial Estate",
                "locality": "Caerphilly",
                "region": "UK",
                "postalCode": "CF833HU"
            },
            "contactPoint": {
                "telephone": "+44 2920882833"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "org-3",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "name": "Cardiff University",
        "id": "org-118"
    },
    "tender": {
        "id": "ocds-kuma6s-148361-tender-153129-CU.1735.JP",
        "title": "Security Systems Maintenance and Support",
        "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50610000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Cardiff University"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    },
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 2500000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
        "tenderPeriod": {
            "endDate": "2025-05-14T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-05-14T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB497832",
                "documentType": "contractNotice",
                "title": "Security Systems Maintenance and Support",
                "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497832",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUL525327",
                "documentType": "awardNotice",
                "title": "Security Systems Maintenance and Support",
                "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525327",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.",
                "status": "complete",
                "value": {
                    "amount": 2500000,
                    "currency": "GBP"
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month extension options available"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "55"
                        },
                        {
                            "type": "cost",
                            "name": "Price",
                            "description": "35"
                        }
                    ]
                },
                "options": {
                    "description": "Replacement parts"
                }
            }
        ],
        "bidOpening": {
            "date": "2025-05-14T12:00:00Z",
            "address": {
                "streetAddress": "Cardiff University"
            }
        },
        "contractTerms": {
            "performanceTerms": "As stated in the ITT documents"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en",
                "cy"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50610000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Sep 2029"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-006343"
        }
    ],
    "description": "Access to the Procurement documents will close at 12 Noon on 2nd April 2025 in order for Site Visits to take place W/C 7th April 2025. Further details regarding site visits are contained in Schedule 2 Specification. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GBP. All documents to be priced in GBP excluding VAT (WA Ref:153129)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-148361"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-148361-award-153129-262",
            "suppliers": [
                {
                    "id": "org-324",
                    "name": "PROTECTORCOMMS LIMITED"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-148361-award-153129-262",
            "awardID": "ocds-kuma6s-148361-award-153129-262",
            "status": "active",
            "value": {
                "amount": 4295813,
                "currency": "GBP"
            },
            "dateSigned": "2025-07-07T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-148361-bidsstatistic-153129-1241",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148361-bidsstatistic-153129-1242",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148361-bidsstatistic-153129-1243",
                "measure": "foreignBidsFromEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148361-bidsstatistic-153129-1244",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "ocds-kuma6s-148361-bidsstatistic-153129-1245",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}