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Security Systems Maintenance and Support

Cardiff University

This public procurement record has 2 releases in its history.

Award

08 Jul 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

20 Feb 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Cardiff University has successfully completed a public procurement process for the "Security Systems Maintenance and Support" contract, aimed at enhancing security across its entire estate, including residences, by installing and maintaining electronic access control, CCTV, and various alarm systems. The procurement process operated under an open procedure and was finalized on 7th July 2025 with the award of the contract to PROTECTORCOMMS LIMITED, reflecting a contract value of GBP 4,295,813. This procurement, categorized under services in the education sector, required submissions by 2nd April 2025 for site visits in the week commencing 7th April. The university, located in Cardiff, serves as both the buyer and the central purchasing body, ensuring the integration and operational readiness of security systems are aligned with regulatory standards.

The awarded contract offers significant business growth opportunities, particularly for companies specializing in security system installations and maintenance services. Small and medium enterprises in the technology and security domains are particularly well-suited for such contracts, given the emphasis on electronic security solutions. This tender encourages competition from businesses capable of delivering high-quality solutions that comply with stringent operational and regulatory frameworks. Additionally, the open procedure method facilitated broad participation, with 5 bids submitted, of which 3 were from SMEs. Participation was open to both local and EU-based companies, enhancing their chances to gain a foothold in public sector tenders with similar requirements.

How relevant is this notice?

Notice Information

Notice Title

Security Systems Maintenance and Support

Notice Description

The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.

Lot Information

Lot 1

The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.

Options: Replacement parts

Renewal: 2 x 12 month extension options available

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-148361
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148361
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
£2,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£4,295,813 £1M-£10M

Notice Dates

Publication Date
8 Jul 20251 years ago
Submission Deadline
14 May 2025Expired
Future Notice Date
Not specified
Award Date
7 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Sep 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
2
Supplier Names

Cardiff University

PROTECTORCOMMS LIMITED

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497832
    Security Systems Maintenance and Support - The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.
  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525327
    Security Systems Maintenance and Support - The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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