Award

Electronic Document Management System

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)

This public procurement record has 1 release in its history.

Award

01 Apr 2025 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed the awarding process for the procurement of an Electronic Document Management System for Hywel Dda University Health Board. This procurement falls within the health industry category and is located in Carmarthen, Wales. The contract, identified as P0332 - HDDA-DCO-24-23, involves the direct award method without prior publication due to a contract renewal, utilising the LPP Digital Solutions Framework. The award notice was signed on 31 March 2025, with Civica UK Limited being the successful supplier.

This tender presents significant business growth opportunities for companies specialising in electronic document management systems and digital solutions within the healthcare sector. Large companies with experience in implementing and maintaining such systems are well-suited to compete for similar future contracts. The direct award method underscores the importance of establishing strong frameworks and relationships within public health procurement, enabling efficient renewals and expansions. Businesses that can demonstrate reliability and cost-effectiveness in their solutions will likely thrive in similar procurement processes.

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Notice Information

Notice Title

Electronic Document Management System

Notice Description

Provision of Electronic Document Management System for Hywel Dda University Health Board

Lot Information

Lot 1

Provision of an Electronic Document Management System for Hywel Dda University Local Health Board

Procurement Information

The requirement is a contract renewal, the LPP Digital Solutions Framework - Solution 6- EDRMS has been utilised as a direct award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-149552
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=149552
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£476,024 £100K-£500K

Notice Dates

Publication Date
1 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
Contact Name
Teifion Cole
Contact Email
teifion.cole@wales.nhs.uk
Contact Phone
+44 1443848585

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 3BB
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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