Award

Florence Electronic Site File System

NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES

This public procurement record has 1 release in its history.

Award

10 Apr 2025 at 11:26

S2W Notice - Website Contract Award Notice
Summary of the contracting process

NHS Wales Shared Services Partnership-Procurement Services has awarded a contract for the provision of the Florence Electronic Site File System to Softcat Plc. This procurement falls under the goods category, specifically operating system enhancement software packages (CPV: 48213000). The award was finalised on 21st March 2025, and the total contract value is £41,065.01. The system will be implemented at Hywel Dda University Health Board in Carmarthen, enhancing the remote monitoring of research site files, secure electronic file storage, and document transfers. The project aligns with the NHS Shared Business Services Workplace Solutions framework agreement, which ensures compliance with UK/EU procurement legislation.

The Florence Electronic Site File System is a significant opportunity for businesses specialising in digital solutions for the healthcare sector. This contract highlights the demand for advanced IT infrastructure that can streamline research operations and ensure regulatory compliance. Companies with a strong track record in providing comprehensive digital platforms, particularly those that can offer secure document storage and electronic consent solutions, would be well-suited to compete in similar tenders. Partnering with established institutions like NHS Wales also opens doors for further contracts and expansion into public sector digital transformation projects.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Florence Electronic Site File System

Notice Description

Hywel Dda University Health Board (HDUHB) has awarded a contract for the provision of a Florence Electronic Site File System across the Health Board. This contract will enable the Health Board to remotely monitor research site files, enable secure electronic site file storage and document transfer with the ability to utilise electronic consent.The Florence eBinders system provides a comprehensive digital solution to streamline documentation, facilitate compliance, and ultimately foster a more efficient research environment. This effort underscores a shared commitment to advancing research innovation and improving operational workflows.The NHS Shared Business Services (SBS) Workplace Solutions framework agreement (SBS/19/AB/WAB/9411) is compliant with UK/EU procurement legislation and provides a compliant route to market for the procurement of full end-to-end IT solutions, and individual elements of IT solutions. The Digital Framework can ensure delivery of effective consumer-oriented technologies that meet the health board's requirements across a range of IT infrastructure areas. The Health Board approached a provider with links to the Welsh Economy.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-149834
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=149834
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48213000 - Operating system enhancement software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£41,065 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Apr 202510 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES
Contact Name
Josh Wood
Contact Email
josh.wood@wales.nhs.uk
Contact Phone
+44 1633831530

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 3BB
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town West
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-149834-2025-04-10T11:26:13Z",
    "date": "2025-04-10T11:26:13Z",
    "ocid": "ocds-kuma6s-149834",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-79",
            "name": "NHS Wales Shared Services Partnership-Procurement Services",
            "address": {
                "streetAddress": "Hywel Dda Procurement Team, Ty Gorwel, St Davids Business Park,",
                "locality": "Carmarthen",
                "postalCode": "SA31 3BB"
            },
            "contactPoint": {
                "name": "Josh Wood",
                "email": "josh.wood@wales.nhs.uk",
                "telephone": "+44 1633831530",
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-78",
            "name": "Softcat Plc",
            "address": {
                "streetAddress": "Fieldhouse Lane, Marlow,",
                "locality": "Buckinghamshire",
                "postalCode": "SL71LW"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "NHS Wales Shared Services Partnership-Procurement Services",
        "id": "org-79"
    },
    "tender": {
        "id": "ocds-kuma6s-149834-tender-149834",
        "title": "Florence Electronic Site File System",
        "description": "Hywel Dda University Health Board (HDUHB) has awarded a contract for the provision of a Florence Electronic Site File System across the Health Board. This contract will enable the Health Board to remotely monitor research site files, enable secure electronic site file storage and document transfer with the ability to utilise electronic consent.The Florence eBinders system provides a comprehensive digital solution to streamline documentation, facilitate compliance, and ultimately foster a more efficient research environment. This effort underscores a shared commitment to advancing research innovation and improving operational workflows.The NHS Shared Business Services (SBS) Workplace Solutions framework agreement (SBS/19/AB/WAB/9411) is compliant with UK/EU procurement legislation and provides a compliant route to market for the procurement of full end-to-end IT solutions, and individual elements of IT solutions. The Digital Framework can ensure delivery of effective consumer-oriented technologies that meet the health board's requirements across a range of IT infrastructure areas. The Health Board approached a provider with links to the Welsh Economy.",
        "mainProcurementCategory": "goods",
        "additionalClassifications": [
            {
                "id": "48213000",
                "description": "Operating system enhancement software package",
                "scheme": "CPV"
            }
        ]
    },
    "awards": [
        {
            "id": "ocds-kuma6s-149834-award-149834-87",
            "value": {
                "amount": 41065.01,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "org-78",
                    "name": "Softcat Plc"
                }
            ],
            "items": [
                {
                    "id": "ocds-kuma6s-149834-awarditem-149834-87"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-149834-award-149834-87",
            "awardID": "ocds-kuma6s-149834-award-149834-87",
            "status": "active",
            "dateSigned": "2025-03-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-149834-bidsstatistic-149834-87",
                "measure": "bids",
                "value": 1
            }
        ]
    },
    "noticetype": "S2W Notice - Website Contract Award Notice"
}