Award

Fire Alarm & Emergency Lights Servicing 2025 to 2028

CONWY COUNTY BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

19 May 2025 at 11:41

S2W Notice - Website Contract Award Notice
Tender

15 Apr 2025 at 08:43

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Conwy County Borough Council recently awarded a contract for the servicing of fire alarms and emergency lights across its properties during 2025 to 2028. This procurement falls under the services category and aims to ensure safety measures are maintained in various properties, ranging from historic buildings to new constructions, located throughout the county, including remote rural areas. The award was made to Snowdonia Fire Protection Limited with the contract having entered the active status on 15 May 2025. The procurement process followed an open method and concluded at the award stage by mid-May 2025, after receiving a total of five bids. The contracting process utilises the NEC4 Term Service Contract, with specific options for service delivery and dispute resolution, emphasising professional and structured management approaches.

This tender presents growth opportunities, particularly for businesses specializing in fire alarm and emergency lighting systems services, maintenance, and safety compliance. Companies with strong capabilities in servicing disparate property types and negotiating logistics in both urban and rural settings will find this contract advantageous. The extended duration of up to four years allows for building a sustained relationship with the contracting authority, and the structured framework of the NEC4 contract supports efficient service provision and potential for business expansion in the public sector. Effective execution could lead to positive references and opportunities for subsequent bids in similar regional safety and maintenance contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Fire Alarm & Emergency Lights Servicing 2025 to 2028

Notice Description

Conwy County Borough Council (hereinafter referred to as the Client) invited Requests to Tender from suitably qualified companies for the performance of the following contract:Servicing of Fire Alarm & Emergency Lights from April 2025 to March 2028.The county of Conwy covers a total of 1,126 sq km covering coastal and rural areas.Conwy County Borough Council properties are situated throughout the whole county with some located in remote rural locations, therefore due consideration should be given as to the dispersed nature of the properties.Conwy County Borough Council properties vary in age from period listed status through to new builds, with some being situated in conservation areas.The form of Contract for this commission will be main Option A, dispute resolution Option W1 and secondary Options X2, X17, X19 and X20 of the NEC4 Term Service Contract. The Contract will last for three years from the agreed start date with an option to extend to a fourth year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-149936
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=149936
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31625000 - Burglar and fire alarms

31625200 - Fire-alarm systems

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20259 months ago
Submission Deadline
8 May 2025Expired
Future Notice Date
Not specified
Award Date
15 May 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CONWY COUNTY BOROUGH COUNCIL
Contact Name
Scott Williams
Contact Email
scott.williams@conwy.gov.uk
Contact Phone
+44 1492574000

Buyer Location

Locality
COLWYN BAY
Postcode
LL29 7AZ
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
Not specified
Local Authority
Conwy
Electoral Ward
Rhiw
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
1
Supplier Name

SNOWDONIA FIRE PROTECTION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-149936-2025-05-19T11:41:45Z",
    "date": "2025-05-19T11:41:45Z",
    "ocid": "ocds-kuma6s-149936",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-3",
            "name": "Conwy County Borough Council",
            "address": {
                "streetAddress": "Environment, Roads & Facilities, Coed Pella, Conway Road,",
                "locality": "Colwyn Bay",
                "postalCode": "LL29 7AZ"
            },
            "contactPoint": {
                "name": "Scott Williams",
                "email": "scott.williams@conwy.gov.uk",
                "telephone": "+44 1492574000",
                "url": "http://www.conwy.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    }
                ]
            }
        },
        {
            "id": "org-42",
            "name": "Conwy County Borough Council",
            "address": {
                "streetAddress": "Environment, Roads & Facilities, Coed Pella, Conway Road,",
                "locality": "Colwyn Bay",
                "postalCode": "LL29 7AZ"
            },
            "contactPoint": {
                "name": "Scott Williams",
                "email": "scott.williams@conwy.gov.uk",
                "telephone": "+44 1492574000",
                "url": "http://www.conwy.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-43",
            "name": "Snowdonia Fire Protection Limited",
            "address": {
                "streetAddress": "The Old Smithy, Waunfawr, Caernarfon,",
                "locality": "Gwynedd",
                "postalCode": "LL554YS"
            },
            "contactPoint": {
                "url": "https://www.snowdonia-fire.co.uk"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Conwy County Borough Council",
        "id": "org-42"
    },
    "tender": {
        "id": "ocds-kuma6s-149936-tender-150939",
        "title": "Fire Alarm & Emergency Lights Servicing 2025 to 2028",
        "description": "Conwy County Borough Council (hereinafter referred to as the Client) invited Requests to Tender from suitably qualified companies for the performance of the following contract:Servicing of Fire Alarm & Emergency Lights from April 2025 to March 2028.The county of Conwy covers a total of 1,126 sq km covering coastal and rural areas.Conwy County Borough Council properties are situated throughout the whole county with some located in remote rural locations, therefore due consideration should be given as to the dispersed nature of the properties.Conwy County Borough Council properties vary in age from period listed status through to new builds, with some being situated in conservation areas.The form of Contract for this commission will be main Option A, dispute resolution Option W1 and secondary Options X2, X17, X19 and X20 of the NEC4 Term Service Contract. The Contract will last for three years from the agreed start date with an option to extend to a fourth year.",
        "procurementMethod": "open",
        "mainProcurementCategory": "services",
        "submissionMethodDetails": "https://www.sell2wales.gov.wales",
        "tenderPeriod": {
            "endDate": "2025-05-08T16:00:00Z"
        },
        "eligibilityCriteria": "see tender documents",
        "awardPeriod": {
            "endDate": "2025-05-12T00:00:00Z"
        },
        "documents": [
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-1",
                "title": "Appendix 1 - Price List",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=1",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-2",
                "title": "Bilingual Advert-FAEL.2025-2028",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=2",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-3",
                "title": "Volume 1 Instructions to Tenderers FAEL.2025-2028 V1",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=3",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-4",
                "title": "Volume 2- Contract Data & Quality Questionnaire - FAEL.2025-2028 - V1",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=4",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-5",
                "title": "Volume 2 (word) - Contract Data & Quality Questionnaire - FAEL.2025-2028 - V1",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=5",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-6",
                "title": "Volume 3 Service Information FAEL2025-2028 V1",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=6",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-7",
                "title": "Work programme 2025-2028",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=7",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-8",
                "title": "Appendix 2 Uploading Inspection reports for Contractors v4",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=8",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-9",
                "title": "Appendix - Conwy CBC Emergency Lighting Assets -FAEL 2025",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=9",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "ocds-kuma6s-149936-document-149936-APR507789-10",
                "title": "Appendix - Conwy CBC Fire Alarm Assets -FAEL 2025",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=APR507789&idx=10",
                "datePublished": "2025-04-15T08:43:23Z",
                "dateModified": "2025-04-15T08:43:23Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.sell2wales.gov.wales"
        },
        "additionalClassifications": [
            {
                "id": "31625000",
                "description": "Burglar and fire alarms",
                "scheme": "CPV"
            },
            {
                "id": "31625200",
                "description": "Fire-alarm systems",
                "scheme": "CPV"
            },
            {
                "id": "50413200",
                "description": "Repair and maintenance services of firefighting equipment",
                "scheme": "CPV"
            }
        ]
    },
    "noticetype": "S2W Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-149936-award-150939-28",
            "suppliers": [
                {
                    "id": "org-43",
                    "name": "Snowdonia Fire Protection Limited"
                }
            ],
            "items": [
                {
                    "id": "ocds-kuma6s-149936-awarditem-150939-28"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-149936-award-150939-28",
            "awardID": "ocds-kuma6s-149936-award-150939-28",
            "status": "active",
            "dateSigned": "2025-05-15T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-149936-bidsstatistic-150939-28",
                "measure": "bids",
                "value": 5
            }
        ]
    }
}