Award

External Venue Hire for Exams 2024-25

CARDIFF UNIVERSITY

This public procurement record has 1 release in its history.

Award

14 Jul 2025 at 00:00

OJEU - F3 - Contract Award Notice
Summary of the contracting process

Cardiff University has concluded the procurement process for "External Venue Hire for Exams 2024-25," specifically targeting the facilitation of large-capacity venues suitable for student examinations across various periods: Autumn (13th - 24th January 2025), Spring (12th May - 13th June 2025), and Resits (11th - 22nd August 2025). The process was completed through a limited procurement method due to the scarcity of suitable venues in Cardiff. The purchasing organisation, Cardiff University, with its headquarters at The Spark Building, Maindy Road, Cardiff, acted as the central purchasing body, finalising the contract with Live Nation on 14th July 2025. This award marks the end of the procurement stage, transitioning into the active contract phase, with a contract value of £401,190.4.

This tender presents significant business opportunities primarily for companies specialising in large venue leasing and event management services. Given the nature of the service, large-scale businesses with the logistical capability and experience in handling significant crowd events would be well-suited to compete. Additionally, this tender reflects the demand for services in the education sector, especially targeting those able to provide specialised facilities in South Wales, underlining the importance of geographic proximity and technical capacity. Businesses keen on entering or expanding their presence in the educational services market can find lucrative growth prospects through similar limited-procurement processes facilitated by institutions like Cardiff University.

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Notice Information

Notice Title

External Venue Hire for Exams 2024-25

Notice Description

Cardiff University require the hire of external venues to hold exams for our students, which involves specific styles of rooms and spaces that can hold a large capacity. The Exam and Timetabling team look at booking rooms internally at Cardiff University as well as external venues. Local external venues are approached year on year to identify availability and capacity requirements for the following exam periods: - Autumn - 13th - 24th January 2025 (includes Saturdays) - Spring - 12th May - 13th June 2025(includes Saturdays) - Resits - 11th August - 22nd August 2025 (includes Saturdays)

Procurement Information

There are very limited spaces of this size within Cardiff on the required dates.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-153270
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=153270
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

70220000 - Non-residential property renting or leasing services

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£401,190 £100K-£500K

Notice Dates

Publication Date
14 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
14 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Not specified
Contact Email
rogalaa@cardiff.ac.uk
Contact Phone
+44 2920879648

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
2
Supplier Names

CARDIFF UNIVERSITY

LIVE NATION

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525467
    External Venue Hire for Exams 2024-25 - Cardiff University require the hire of external venues to hold exams for our students, which involves specific styles of rooms and spaces that can hold a large capacity. The Exam and Timetabling team look at booking rooms internally at Cardiff University as well as external venues. Local external venues are approached year on year to identify availability and capacity requirements for the following exam periods: - Autumn - 13th - 24th January 2025 (includes Saturdays) - Spring - 12th May - 13th June 2025(includes Saturdays) - Resits - 11th August - 22nd August 2025 (includes Saturdays)

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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